Planning, M&E Officer at MUHANGA DISTRICT HEALTH: (Deadline 17 June 2022)

Planning, M&E Officer at MUHANGA DISTRICT HEALTH: (Deadline 17 June 2022)

Job description

1. Participate in elaboration and analysis of annual action plan of the hospital and business plan for health centers.
2. To prepare quarterly, half-yearly and annually technical report of Global Fund Project within the hospital and health center.
3. Verify the completeness and promptitude of quarterly reports of health centers and hospital for Global Fund.
4. Ensure the secretary ship of the hospital monitoring and evaluation meetings.
5. Participate in hospital quarterly evaluations of PBF.
6. Participate in the meetings and other activities of the hospital to promote its field.
7. Participate in training and research.
8. Organize or conduct different sessions of planning and make sure the improved and evaluated plans
9. Organize and conduct monthly data verification and validation meetings.
10. Prepare monthly meeting evaluation of various programs (PNILP, PNILT, EPI, RFHP, GF etc…
11. Present once a month the data related to the programs during the coordination meeting’s health facilities.
12. Compile data on program activities (GF) and make a quarterly technical report of the Hospital at upper level.
13. Work closely with accreditation unit and research and education unit based on data to improve different programs through planning and research results.
14. Perform timely the quarterly service inventory of all required and existing materials, equipment and instruments.
15. Perform timely the required requisition to avoid the service interruption.
16. Ensure consolidation and timely production of quality HIS data, and relevant reports to facilitate decision making at district and upward reporting to ministry of health and local government.
17. Ensure accountability of all stakeholders in terms of resources and results.
18. Prepare quarterly technical reports of the activities of components of the Supervision in the radiation zone of the hospital and make a synthesis of the hospital ` report and transmit it to the administration.
19. Coordinate the activities of the analysis of campaign results. (Vaccination, FP ….).
20. Monitor the execution schedule of supervision.
21. Synthetize monthly reports of supervision activities and forward to management.
22. Identify activities to be monitored for the next quarter and propose to the Management.
23. Develop and reserve a copy of the summary of the results of quality assessment in hospital and the steering committee of the administrative district.
24. File the order’s receipt signed by the chairman of steering committee of the administrative district.
25. To file the quality assessment tool.
26. Participate in the meeting of accreditation steering committee.
27. Evaluation of implementation of hospital budget as planned.
28. Do every task else requested by his or her supervisor.
29. Identify information requirements of components concerning planning, monitoring and evaluation
30. Ensure that the established guidelines on project monitoring and evaluation for different departments components are respected
31. Implement the project monitoring and evaluation strategy, and recommend any possible changes based on the lessons learned at hospital level
32. Assist in improving communication and information sharing between different department
33. Review the performance indicators and reports produced by different departments and suggest necessary changes;
34. Monitor and report on the performance of the programs in the hospital
35. Prepare quarterly and annual monitoring & Evaluation reports, and assist in the preparation of the annual work plans.
36. Participating in quality assurance and quality improvement of the hospital
37. Submit monthly, quarterly and annually report to the supervisor.