PORTFOLIO MONITORING OFFICER at BRD_ Development Bank of Rwanda  : (Deadline: 15 December 2023 )

Background Information

Job Title: Portfolio Monitoring officer

Job Grade: JG 6

Department: Credit

Direct Reports: N/A

Indirect Reports: N/A

Contract Terms: Open-ended

Reporting Line: Manager, Portfolio Monitoring

Purpose of the Job

The purpose of the job is to review disbursements for projects under implementation, restructure projects for new repayment plans, carrying out field visits, cross-checking fulfillment of all analyzed pre-conditions of financed projects under AFIRR project in the implementation and post implementation progress phase and preparing monitoring reports and recommendations.

Main Responsibilities of the Job

• Review realization of all precedent conditions related to the signing of contracts, to the disbursement modalities and client’s own contribution before disbursement.
• Advise clients to fulfill conditions where necessary and to agree with the clients on the implementation plan and disbursement modalities as approved by the Bank under AFIRR project.
• Review disbursement notes that include project background, collateral status, financial/investment, disbursement plan, reason of request, analysis of the client’s request/status with proposals/recommendations accordingly for Management’s decision.
• Plan regular field visits of the projects in the implementation phase to assess proper utilization of the disbursed funds and to keep clients on track for successful implementation of projects.
• Advise and guide clients on their businesses through regular visitation, checks on initial project projection in relation to the actual performance of the business.
• Ensure regular collateral valuation, collateral monitoring, and collateral reconciliation with original documents for the portfolio he/she is monitoring.
• Follow up to ensure timely collection of due instalments (principal and interest payments) of the clients financed by the Bank and making regular reminders through calls, notice letters for debt payment of their due arrears to keep them in the performing class.
• Restructuring of files requested by clients aiming at solving problems encountered during the implementation phase of the project.
• Provide all needed information to internal & external customers regarding their loans’ files.
• Follow-up of the execution of the various recommendations and recommendations given to the clients.
• Maintain the performing clients (Risk Class1 and Risk Class2 clients) by regular reminders for payment of their instalment due.
• Ensure that all the projects financed under AFIRR are visited within the required timeline as agreed upon.
• Build and maintain relationship with existing and potential clients of the Bank while encouraging good performing projects for additional funding for business growth.

Performance indicators

• Level of compliance with credit agreements, internal policies, and sectoral regulations
• Timeliness and accuracy of activity reports and proposals
• Level of projects visits, and reports produced.
• Proactive identification of credit risks
• Turnaround time on clients’ requests and SLA
• Customer satisfaction and reliability of research materials

Working relationships

• Disbursement Manager and Recovery Manager
• Marketing and Communication Manager
• Education Portfolio Management Partners

Professional, academic qualifications and experience

• Bachelor’s Degree in commerce/Business Administration/ or related field from a recognized institution
• Relevant professional qualification
• A minimum of three (3) years in similar position

Core competencies

• High level of financial literacy
• Computer literacy
• Speed, accuracy and efficiency of transactional processes and reporting.
• Strict adherence to agreed credit turnaround time and Service Level Agreement (SLA).
• credit risk analysis in terms of risk identification, assessment, measurement and mitigation
• Management, especially the different asset classes institutional investors are exposed to in Africa.
• Working knowledge of customer service software, databases and tools
• Awareness of industry’s latest technology trends and applications.
• Client relation management skills.