Procurement Manager at RwandAir Catering Ltd: (Deadline 24 September 2022)

Procurement Manager at RwandAir Catering Ltd: (Deadline 24 September 2022)

JOB ADVERT

1. Job Title: Procurement Manager

2. Reports to: General Manager

3. Department: Procurement and Logistics

Job Purpose

We are looking for an experienced Procurement Manager to manage the company’s sourcing capabilities. He/she will be responsible for strategizing and negotiating with suppliers and vendors in order to acquire the most cost-effective deals and to reduce procurement expenses. To ensure quality control and adhering to the company’s policies and procedures on procurement

Duties and Responsibilities

• To coordinate transparent, non-fraudulent, and cost-effective procurement of goods and services from initial to the final stage of delivery.
• To oversee proper and timely logistics of all supplies from the suppliers to the company stores,
• Leading and driving supplier negotiation, planning interaction, and assessing success against desired out comes;
• Continuous performance monitoring of suppliers through total cost of ownership model;
• Leading strategic interfaces with suppliers through analyses, evaluation, benchmarking, and categorization of their performance, against expectation and unexpected challenges critical dates in relation to the delivery of the needed goods/services;
• To maintain a database of approved suppliers and agreed prices;
• To Review the quotations from prospective suppliers of goods and services in accordance with the company procurement policy and procedures;
• To liaise with the RwandAir procurement team on all matters of central procurement arrangements;
• To review the price quotes in liaison with the procurement team and to submit recommendations for the consideration of the procurements committee;
• To revise and update procurement policy to capture all evolving circumstances to ensure all purchases are in line with the policy.
• To manage the ordering process cycle and follow-up delivery in accordance with the company’s procurement policy and procedure
• To maintain a register of purchase orders and submit a weekly progress report on the status of the procurement function in the company i.e. status of orders in progress, successes, difficulties, planned orders, etc.;
• Supervision and management of direct reports to ensure high performance;
• Devise fruitful sourcing strategies;
• Discover capable suppliers and initiate business and organization partnerships;
• Negotiate with external vendors to secure advantageous terms;
• Approve the ordering of necessary goods and services;
• Finalize purchase details of orders and deliveries;
• Examine and manage existing contracts to ensure that they don’t expire before renewal.
• Track and report key functional metrics to reduce expenses and improve effectiveness;
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company;
• Foresee alterations in the comparative negotiating ability of suppliers and clients;
• Expect unfavorable events through analysis of data and prepare control strategies;
• Perform risk management for supply contracts and agreements;
• Control spend and build a culture of long-term saving on procurement costs;
• To act as the secretary of the internal tender committee and advise the GM on its appointment and composition
• To professionally manage procurement and logistics department staff and ensure the building of their capacities aimed at succession planning.
• To manage relations with external stakeholders especially government and airport institutions to ensure smooth running of both internal and external deliveries.

Education, skills, and other requirements:

• Bachelor’s degree in procurement and logistics, or business administration.
• At least 3 years of proven experience in managing procurement operations.
• Experience using procurement software and tools, including
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills.

How to apply

• An application letter addressed to Senior Manager HR and Admin;
• Recent Curriculum Vitae;
• Relevant certificates;
• A photocopy of Rwanda national identity card;
• Three referees with their telephone numbers and email address

NB:  Only shortlisted candidates will be contacted.

If you meet all the above criteria, send in your documents (all in English) to [email protected] & [email protected] not later than 24^th September 2022.

Note: Your application letter MUST specify the position you are applying for.