Procurement Specialist-Head Office at University of Rwanda (UR): (Deadline 21 April 2025)

1. Procure for UR furniture and equipment and services  Consolidate the college list of needs from different units;  Elaborate the annual procurement plan  Participate in preparing specifications,  Establish tables of pricing variation and final Tender Documents  Prepare Tender Announcements  Receive and safe keeping of bids  Prepare documents that will be used during meetings calling for tender  Participate in bid opening and evaluation  Act as Secretary to the Tender Committee  Prepare notification letters to the bidders  Prepare and negotiate contract to be submitted to the successful bidder  Monitor the contract execution and keep updated recording forms of furniture and materials received in stock in conformity with quality and quantity ordered  File all procurement proceedings for the procuring entity 2. Prepare necessary supporting documents for paying goods and services-related suppliers  Participate in checking of goods delivered by the supply and sign on reception note;  Constitute the whole tender file to be submitted to Finance Unit for consultancy/goods payment (Request for tender, Call for tender, Tender process report, contract, consultant report) before any engagement of expenditures;  In collaboration with user units, Monitor the contract execution, including make alerts on delivery deadlines;  Provide guidance, advice and support to officials on procurement processes 3. Relevant qualifications  Bachelor’s degree is required in Procurement, Management with Specialization in Procurement and Logistics, Management with Procurement professional certificates, Accounting with procurement professional certificates, Finance with procurement professional certificates or Law with procurement professional certificates 4. Desirable qualifications and experience  Master degree is required in Procurement, Management with Specialization in Procurement and Logistics, Management with Procurement professional certificates, Accounting with procurement professional certificates, Finance with procurement professional certificates or Law with procurement professional certificates  Five (5) years of working experience in procurement management in big and complex organization is desirable for Bachelor’s degree holder  Three (3) years’ experience in above fields for Masters holder is desirable  Comprehensive understanding of Procurement’ life cycle management information system  Experience in state contracting laws, regulations and procedures. 5. Added advantage  Registered in Rwanda procurement body Required documents  Copy of national identity card  Copy of degree certificate and degree equivalence issued by the Higher Education Council (in case the degree was obtained outside Rwanda)  Resume/CV  Proof of desirable experience  Any other evidence to support the applicant’s information related to the position requirements