Project and Finance Officer at Agriterra: (Deadline 2 October 2023)

Project and Finance Officer at Agriterra: (Deadline 2 October 2023)

For inspiring and creative professionals with a passion for cooperatives focused on impact.

Agriterra is an agri-agency from-and-for agricultural cooperatives and farmer organizations. Our mission is to strengthen organized farmers in developing and emerging countries, given the importance of effectively organized farmers to sustainably address food security, economic development, climate adaptation and mitigation.

We were founded 25 years ago by Dutch farmer cooperatives and have over the years evolved into an organization partnering and supporting farmer cooperatives and organizations worldwide. Agriterra assists them with advice and training through peer-to-peer support in combination with locally based experts. We apply a three-track approach: we make cooperatives bankable and create real farmer-led companies, we improve extension services to farmer members and we enhance farmer-government dialogues. Our advisory practice covers the full range of services on Management & Organization, Financial Management, Governance, Business Development and Lobby & Advocacy.

Agriterra is organized with a head office in Arnhem, the Netherlands, and has a network of 12 country offices spread over Africa and Asia; employing approximately 170 staff members. We are financed and work via donor-granted projects and programmes. These long-lasting strategic partnerships with a variety of donors are key for us in our day-to-day work. For more information, visit our website www.agriterra.org.

We are recruiting a: Project and Finance Officer

Reports to: Regional Finance and Operations Coordinator

Location: Kigali, Rwanda

Agriterra is seeking to find a competent, analytical, energetic and driven individual to fill the above vacancy. As a team player, you will work closely with the team from Rwanda and the operations team within the Great Lakes Region to meet donor and Agriterra corporate expectations.

Overall, it will be the primary responsibility of the Project and Finance Officer to provide financial, logistical and administrative support to the country team in Rwanda. He/she will make the necessary preparations for training, events, client visits, etc. He/ she will also assist cooperative advisors in keeping project data up to date in AIN, prepare client/consultancy/services (supplier) contracts, ensure these are signed and stored appropriately and follow up on payment requests when assignments are completed.

Duties and Responsibilities

Administration of hours: Ensure an accurate and reliable administration of timesheets and expense statements. Ensure timesheets are timely submitted into the accounting system. Monitor completeness of the time sheets, identify discrepancies and discuss these with employee and/or supervisor. Process approved timesheets in the accounting system and ensures the process of intercompany invoices when necessary. Calculate holiday/leave balances for staff

Facilitate events: Make the necessary preparations for training, events, client visits, etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.

Report and monitor the progress of project: implementation by providing relevant reports for project staff.

Project administration: assist cooperative advisor’s in keeping project data up to date in AIN. Prepare client/consultancy/services (supplier) contracts, ensure these are signed and stored appropriately, and follow up on payment requests when assignments are completed.

Planning Monitoring, Evaluation and Learning (PMEL) support: collection and entry of data and documentation relevant for project monitoring and evaluation.

Administrative support: Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.

Office management and reception: support in office management and reception tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels etc.)

Reporting to local and national government institutions: to ensure Agriterra meets local requirements.

Operations support: Assist the regional finance controller in a wide range of tasks within the operations domain, including HR and IT.

What do you offer?

• College-level education in a relevant area
• Excellent computer skills (Accounting software/MS Office)
• 3 years of relevant experience in (project) finance
• Fluent in English (speaking and writing) and extra language where relevant

Required competences:  

• Skills: strong organisational, analytic, communication, interpersonal and coaching skills
• Personal qualities: Team player, result-driven, pro-active, accurate, attention to detail.

What do we offer?
At Agriterra, the work environment is collegial and ambitious, and the focus is on achieving a common goal and achieving impact. Salary and additional benefits are according to the Human Resource Manual.

Interested!

Are you interested in this position and fit the profile? Apply with a cover letter and curriculum vitae before 02 October 2023, by sending an email rwanda@agriterra.org to the attention of the Regional Manager of Great Lakes region Mr. Jasper Spikker with reference code AG0238.