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JOB PURPOSE:
Project officer will be responsible for the overall coordination, supervision and reporting of all activities related to the project “TVET (BIWE) Partnership Project” to ensure that the project’s objectivities and results are achieved in a timely manner and according to the agreed standards in the project framework and in the related grant agreement document. The Project officer leads Planning, implementation, monitoring, and Evaluation of the Project activities in accordance with the organisation Standards and project design. The Project officer is also responsible for Overall project management and Supervision of the Project Field Officers and Teachers.
MAIN CLIENTS:
- Director of Programs
- Head of Projects & RBM
- Education-Remedial learning Project manager
- Principal of SOS Technical high School
- Head of Locations
- Partners/Government/Civil Society/CBOs, etc
- Beneficiaries, etc
PRIORITY TASKS & RESPONSIBILITIES
- Management of partnership agreement
- Read and understand the Partnership Agreement (PA) signed between SOS CV Rwanda and German Partner (BIWE)
- Liaise with International Partnership Development (IPD) Manager in case there are issues involving changes of the PA signed with the donor (change in target group/project beneficiaries, activities, budget, staff and timeline)
- Seek donor’s approval before implementing any changes in signed PA
- Ensure proper documentation of requests and approvals of changes in PA
- Keep IPD Manager, Head of Projects and Programs Director copied in all communications addressing contract management issues
- Financial Management & donor grant requirements compliance
- Responsible for proper management of project grants
- Responsible for budgeting / budget revision / liquidity plan tasks
- Monitor budgets and speed up spending to avoid unnecessary underspending or overspending
- Process requests for budget reallocation if need be and inquire donor approvals
- Set up clear measures mitigating budget underspending or overspending
- Regularly monitor actuals versus budgets (BVAs)
- Liaise with the Grant Accountant and ensure regular posting of supporting documents in the system
- Compile donor reports and process reviews by the IPD Manager, Head of Projects & Programs Director before submission to the donor
- Ensure timely submission of donor reports (Financial, Monthly, Quarterly, Annual Reports)
- Keep IPD Manager, Head of Projects and Programs Director copied in all communications (e.g emails, skype calls) addressing issues related to donor grant requirement and compliance
- Ensure proper use of project assets including Project car, camera, laptops, etc
- Follow up on donor enquiries, read and follow up on responses from the concerned Senior Manager.
- Coordination & delivery of project activities
- Lead the implementation of the TVET/BIWE Partnership activities according to the objectives, actions and time frames outlined in the project document
- Networking with other TVET-Schools, Companies and other partner organisations
- Set-up Training facilities and ensure Training materials are well maintained
- Organize Dual Training in plumbing and Welding at VTC-School SOS Kigali
- Coordination of the Training activities between Schools, Participants/trainees and companies (TOTs, Short courses, etc)
- Collaborate with the schools and companies for assessment and certification for the Participants
- Coordinate annual planning sessions and provide timely project reports according to the established project reporting timeline and project objective.
- Ensure Project Team has good understanding of core project documents including full proposal (IMPACT Matrix), targets, outcomes, approved budget, log frame, etc
- Master project activities and ensure timely implementation & completion of activities
- Ensure good collaboration with project stakeholders including government institutions, Ministry of Public Service and Labour, local authorities, Private and Government Companies, community structures (e.g., Inshuti Z’ Umuryango), Universities, schools, PSF, etc
- Represent SOS CV Rwanda in government forums (e.g JADF) and Child Protection Technical Working Groups where necessary
- Conduct knowledge gaps assessment and contribute to capacity building of project team
- Supervise the work of Project Team (e.g Field Officers and the Driver) and conduct Performance Appraisal
- Be proactive to inform Head of Projects, Programs Director and IPD Manager of any challenges met during project implementation
- Set up a clear EXIT PLAN (e.g., identification of local NGO to handover project interventions) and submit Project Closure Report
- Performs any other duties assigned by supervisor to build synergy with other SOS Team.
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REQUIRED EXPERIENCE AND QUALIFICATION:
- Bachelor’s Degree in Social Sciences (e.g social work, sociology, political science, education, rural development, psychology, Project Management, Business Administration, Development Studies, etc). Having a Master ‘s Degree will be an added value.
- At least 5 successive years working with International NGOs and managing projects funded by international donors
- At least 5 years’ experience managing donor funded projects and donor reporting
- At least 4-year proven experience in leadership and people management
- Prior experience in managing Children and Youth-focussed interventions will be an added value
- Fluent in English and Kinyarwanda. Good communication in French will be added value. Excellent written and verbal communication in English is a requirement.
- Ability to develop guidelines and tools, and oversee their implementation.
OTHER COMPETENCIES:
- Good understanding of international child right frameworks, child safeguarding, child, mental health and psychosocial support
- Strong Skills in project cycle management (planning, monitoring and reporting)
- Strong computer skills (MS Word, Excel, PowerPoint).
Data Protection
- At all times ensure that personal data of SOS CV beneficiaries and their families as well as SOS CV Rwanda co-workers is handled confidentially and in accordance with prevailing SOS standards.
- Ensure that personal donor information and data used and administered for the benefit of SOS CV Rwanda, is stored and transferred securely, handled confidentially and in accordance with prevailing data protection laws. Donor data will remain under the control of SOS CV Rwanda and shall not be forwarded to or swapped with other organizations.
Application Process:
The interested Candidates in this position should send a detailed CV, application letter and other required documents to sos.recruitment@sos-rwanda.org and properly fill the application form found via the following LINK by not later than 20th April, 2022, at 05:00 PM.
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The application file should contain:
A cover letter,
Detailed CV with three referees,
Copy of academic qualifications
Please indicate in the subject line “Project Officer”. The deadline for application is Wednesday the 20th of April 2022.
N.B Only shortlisted candidates will be contacted.
Late applications will not be accepted.
“SOS Children’s Villages Rwanda/ International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasize to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.
Done at Kigali, 13 April 2022.
Jean Bosco KWIZERA
National Director
SOS Children’s Villages Rwanda
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