Receptionist at World Relief Rwanda (WRR): (Deadline 16 December 2021)

Receptionist at World Relief Rwanda (WRR): (Deadline 16 December 2021)

Receptionist at World Relief Rwanda (WRR): (Deadline 16 December 2021)

VACANCY ANNOUNCEMENT

To facilitate the implementation of its activities in Kigali, World Relief Rwanda wishes to recruit a qualified and well-experienced candidate to fill the position of Receptionist. The job description and other requirements for this position are as follows:

 Job Description

Department/Program:

Country Director’s Office

Location:

Kigali, Rwanda

Start Date:

Immediately.

Length of Opportunity:

Ongoing

Title of Supervisor:

Executive Assistant to Country Director

Hours per week:

Full Time – 40 Hrs.

Number of Positions Open:

1

Specific Duties and Responsibilities:

Assist in general office administration:

  • Assist in front office administration by welcoming and guiding visitors.
  • Provide front-line services, receive and screen mails and calls in a polite and proactive

manner.

  • Make outgoing telephone calls when required.
  • Receive and record documents, which may be delivered to the office, ensuring that these are distributed to the respective addressee.
  • Receive messages for staff members and transmit them to the relevant staff members on time.
  • Type letters and other correspondences for the office as required.

Administration of the Office Kitchen:

  • Ensure the office kitchen is properly managed and used responsibly by staff
  • Ensure kitchen supplies are ordered in time and stocks are replenished
  • Ensure kitchen assets are used responsibly, maintained, and functional for office use.

 Office Maintenance:

  • Supervise the cleaning staff in accordance with established office procedures or provisions of the cleaning service provider contract.
  • Monitor office cleaning/maintenance to ensure the quality of cleaning services.
  • Assist in management of cleaning and kitchen supplies ensuring supplies are ordered, and stocks updated in a timely manner.

Clerical support:

  • Assist with photocopy/scanning of office materials as guided and coordinated through the supervisor.
  • Assist with management of office documents/files as guided and coordinated through the supervisor.

Assist in Procurement/Accounting/Finance/Administration/Human Resources Administration:

  • Assist as needed by executing support tasks in purchasing of goods and services for the office and project.
  • Assist as needed the finance management team by executing tasks related to bookkeeping, etc.
  • Assist as needed in Human Resources Administration by executing any tasks that may be assigned.
  • Perform any other duties related to the above responsibilities as assigned by the supervisor.

 Qualifications:

  • A Bachelor’s Degree in Business Administration, Public Administration, Procurement, or any related field.
  • At least 1-year experience working in an established company or organization executing similar administrative support functions.
  • Excellent interpersonal skills, communication skills in English and Kinyarwanda.
  • Demonstrated intermediate skills in Microsoft Office Suite applications, including Word, Excel, and PowerPoint.
  • Demonstrated ability to work in a diverse team.
  • Ability to identify and resolve operational constraints.
  • Ability to work independently, prioritize tasks, and to take initiative.
  • Experience of handling diverse range of complex situation.
  • Able to stay in alignment with the mission, vision, and values of World Relief.

 How to apply:

If you are interested and qualified for this position,

  • Please submit application letter addressed to the Country Director, copy of notified Degree, comprehensive Curriculum Vitae with three (3) names of referees, copy of your national identity card, and a recommendation letter from your Pastor or Priest by December 16th, 2021 by 4:00 p.m. to World Relief Rwanda. Address: KG 5 Ave107 A street Kacyiru, Kigali.
  • Only shortlisted candidates will be notified for exams. If you don’t hear from WRR by December 22nd, 2021, consider your application unsuccessful.
  • Note that submitted applications are not returned to applicants.

Done at Kigali on December 7th, 2021

Jacqueline Mukashema

Director of Administration and Finance

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