Secretary in Central Secretariat at HIGHER EDUCATION COUNCIL (HEC): (Deadline 22 August 2022)
Job description
1. Contribute to the implementation of the HEC mission by providing the necessary administrative support;
2. Coordinate mail recording, mails-in / mails-out and make sure that their dispatching system and routing within the institution;
3. Ensure the HEC Central Secretariat acts with efficient knowledge and remains an effective facilitator to internal and external customers;
4. Ensure proper management of document flow across HEC including archiving function by ensuring appropriate security and access to information;
5. Register mails and documents on computer and direct outgoing correspondences from HEC;
6. Ensure effective relations with all HEC departments/Units;
7. Manage office communications to maximize internal and external stakeholders’ satisfaction.
8. Welcome and direct/guide visitors and ensure good service delivery to institutional clients;
9. Receive, sort and deliver all Central office incoming mail/couriers to respective Departments, Division and Directorates;
10. Answer inquiries about Services offered by the Institution;
11. Coordinate the operation of activities of the Central Secretariat;
12. Propose ways for improving information flow and document management;
13. Establish and maintain an effective document management system with appropriate filing, and retrieval systems to the entire Institution;
14. Manage the document tracking system and ensure that it works efficiently and give support where necessary;
15. Perform any other duties assigned by his/her supervisor
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Educational Sciences
0 Year of relevant experience
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Bachelor’s Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Communication
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Development Studies
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Finance
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Linguistics and Literature with Education
0 Year of relevant experience
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Bachelor’s Degree in Languages with Education
0 Year of relevant experience
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Bachelor’s Degree in Customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Bachelors Degree in Creative Arts Studies
0 Year of relevant experience
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Bachelor’s degree in Travel and Tourism Management
0 Year of relevant experience
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Bachelor’s Degree in Procurement and Logistics Management
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
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Knowledge of office management
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Proficient typing, filing and archiving skills
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Communication Skills Verbal and Written
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