Secretary in Central Secretariat at Rwanda Cultural Heritage Academy: (Deadline 11 March 2022)

Secretary in Central Secretariat at Rwanda Cultural Heritage Academy: (Deadline 11 March 2022)

Job description

1. Receive, record and distribute all incoming and outgoing mails
 Receive and check incoming and outgoing mails;
 Record incoming and outgoing mails;
 Scan and submit incoming mails;
 Ensure timely distribution of all Incoming/outgoing mails;
 Facilitate staff to access documents;
 Regularly check and dispatch mails received e-mail;
 Ensure the security of correspondences and stamp;
 Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.

2. Establish and maintain the general filing system and file all correspondences
 Maintain a current and accurate filing system;
 Ensure timely filling of documents;
 Determine Central Secretariat documents to be sent and to be archived in Office.

3. Receive and provide clear guidance and orientation of clients/visitors
 Receive and answer telephone calls and orient them accordingly;
 Receive clients/visitors and provide orientation.