SEIR&HC Project – Portfolio Monitoring Officer at Development Bank of Rwanda (BRD): (Deadline 31 May 2022)

1. Background Information

Job Title: SEIR&HC Project – Portfolio Monitoring Officer

Current Grade: JG6

Department: COO’s Office

Duo Reports to: Functionally to the Manager, Portfolio Monitoring Administratively to the SEIR&HC – Project Coordinator

Direct Report: N/A

Indirect Reports: N/A

2. Contract Terms – 5 years Renewable fix term aligned to the project life span

3. Purpose of the Job

The purpose of the job is to review disbursements to approved PFIs and Matching grant disbursed to final beneficiaries, carrying out field visits to verify and report on projects implementation progress, cross-checking fulfillment of all identified pre-conditions of financed PFIs and beneficiary projects and preparing portfolio monitoring reports and recommendations for Jya Mbere- component 2 projects implementation.

The position holder needs to have passion, strong work ethic, demonstrate integrity and excellent working relationship with all the project stakeholders. The job also requires having sufficient understanding of each facet of business operations and information systems to be able to make meaningful analysis and recommendations, which add value to the project development objectives.

4. Main Responsibilities of the Job

• Review disbursement notes that include the PFI compliance with Jya Mbere eligibility criteria, disbursement plan in accordance with Management’s approval decision.
• Plan regular field visits of the PFIs and financed projects in the implementation phase to keep clients on track for successful project implementation

• Advise and guide grant managers through regular visitation and checks on actual disbursements to approved beneficiaries.
• Review identified and assessed risks involved in problems encountered during the implementation phase of beneficiary projects and propose mitigations for to maintain clients in the status of good performing loans to benefit from the grant.
• Prepare portfolio monitoring reports on the performance status of the PFIs and Beneficiaries projects, and produce case studies on successful beneficiaries.
• Provide reports on performance of projects and loans repayments trends by beneficiaries (before benefiting from the grants) on a regularly basis, in the P-MIS and to BRD management and provide recommendations to BRD management for identified Jya Mbere project risks.
• Follow-up of the execution of the various recommendations given to the beneficiaries, PFIs and other project stakeholders.
• Ensure that all the projects are visited within the planned timeline as agreed upon with management.
• Keep updated data on the portfolio performance of the approved disbursements to PFIs and the matching grant disbursed to final beneficiaries and cross-check consistency of fulfillment of all identified pre-conditions of financed PFIs and beneficiary projects.
• Build and maintain relationship with existing participating PFIs and other stakeholders, including district officials (BDEU), PSF, UNHCR implementing partners, etc.
• Carry out any other assignment from the Line manager or the Management of the Bank.

5.  Performance indicators

• Level of compliance with credit agreements, internal policies and sectoral regulations
• Level of projects visits and reports produced
• Proactive identification of grant/project risks
• Timeliness and accuracy of activity reports
• Project stakeholder’s satisfaction
• Internal and External audit issues closure rate

6.  Working relationships 

• All BRD departments
• All SEIRHCP stakeholders
• PFIs and project beneficiaries

7. Professional, academic qualifications and experience

• Bachelor’s Degree in Business Administration, Business administration, Finance, Rural Finance and Project Management or related fields from a recognized institution.
• A minimum of three (3) years’ experience in similar position

8. Core competencies

• Monitoring and evaluation of development programs required
• High level of financial literacy, credit risk analysis in terms of risk identification, assessment, measurement and mitigation proposals
• Capacity to prepare accurate and timely impact portfolio monitoring and evaluation reports
• Computer literacy
• Speed, accuracy and efficiency of transactional processes and reporting
• Strict adherence to the agreed project turnaround time and BRD Service Level Agreement (SLA)
• Client relation management skills
• Fluency in English, French and Kinyarwanda is a requirement
• Excellent communication and presentation skills

• Proven personal integrity and work ethics

9. Duty Station 

• The Portfolio monitoring officer will be stationed at the Development Bank of Rwanda offices in Kigali.