Senior Accountant at Management Sciences for Health (MSH): (Deadline 4 November 2024)

Senior Accountant at Management Sciences for Health (MSH): (Deadline 4 November 2024)

Overall Responsibilities:

The Senior Accountant will be a member of MSH/Rwanda Finance and Administration Team and be responsible for ensuring compliance to MSH’s and USAID’s finance policies and procedure, standards and local laws and regulations. The Senior Accountant will enforce internal control through review and monitoring of financial transactions and documents to safeguard resources and report the status of the expenditure and budget. The Senior Accountant will support the Finance Manager for ensuring that MSH operations are efficient and effective, in compliance with MSH standards, donor regulations and local country laws.

Under the supervision of Finance Manager, the Senior Accountant develops routine and ad hoc reports, budget updates for different technical activities to ensure the regular flow of accurate and relevant financial information for enhanced project management and planning. Additionally, this position will prepare and enter in accounting transactions, review Trial Balance, Balance sheet accounts make vendor payments, and actively involve in period end reporting processes, among others. The Senior Accountant is aware of and adheres to the MSH Procurement Integrity policy and is responsible for safeguarding the assets (financial and physical) of MSH and ultimately USAID against fraud, loss, or misuse.

MAIN DUTIES AND RESPONSIBILITIES

Processing vendor payments & Documentation:

• Ensures that funds expended in the country are done in accordance with “Generally Accepted Accounting Principles”, MSH policy, donor regulations and requirements, Rwandan law, standard operating procedures, and best business practices.
• Prepare and process all Payment Vouchers, General Journals and Deposit Vouchers ensuring that the documents are legal and authentic, and that all relevant and adequate support documentation is attached.
•  Ensure that every financial transaction is properly approved by a budget-holder signatory, is properly documented, files are complete and demonstrates evidence of compliance with MSH policy, donor regulations, Rwandan law, and standard operating procedures.
• Ensure that transfers to Mobile Money service providers are done in a timely manner, and that MM payments are done in an efficient, timely manner.
• Conduct & document spot checks for trainings.
• Liaise with technical teams and compile project funds projection (s)/for each month
• Ensures that all payments for purchases of goods and services are made according to MSH regulations, and that actions are governed by the highest standards of personal and business conduct as stipulated in the Procurement Policy Guidelines and Generally Accepted Accounting Principles.
• Contribute to maintaining teamwork, discipline sound work relationships and productivity
• Perform other duties as may be assigned from time-to-time

Financial Reporting:

• Record all financial transactions into the approved MSH field expense accounting system (currently QuickBooks).
• Upload monthly reports for the review of the Accounting Manager each month.
• Prepare bank reconciliations
• Monitor staff advances and ensures that all advances are cleared / collected on time. Prepare advance analysis as required.
• Ensure that financial documents are properly always filed and kept safely.
• Review payment requests and vendor invoices & make prompt payments and reconcile vendor accounts per request.
• Ensure that all QBO data supporting documents have been scanned and attached in QBO.
• Ensure documentation is properly filed and maintained as per MSH and donor policy.
• Assist the FM to ensure key components of MFR are regular monitored and updated prior to monthly reporting.
• Compliance with donor and statutory requirements:
• Process withholding tax payments & prepare withholding tax certificates for all appropriate payments and distribute these accordingly.
• Prepare documentation required for quarterly and annual VAT claims and reports.
• Ensure that all costs and travels have adequate prior authorization and approval prior to payment remittance. Follow up all discrepancies identified.
• Involve in the smooth conduct of audit exercises

QUALIFICATIONS

REQUIRED MINIMUM EDUCATION ​:

Required:

• University degree in accounting or business administration

Preferred:

• A master’s degree in accounting or business administration
• Professional Accounting qualification such as CPA or ACCA.

REQUIRED MINIMUM EXPERIENCE :

Required:

• Minimum 4 years’ experience in Finance or Accounting
• Experience in using basic accounting software (i.e. QuickBooks

Preferred:

• Work experience with projects supported by international organisations.

KNOWLEDGE AND SKILLS

• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
• Strong English written and oral presentation skills is essential.
• Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
• Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization.
• Commitment to accuracy and attention to detail
• Ability to work in a cross-cultural team

COMPETENCIES:

• Determined, self-motivated, and with excellent interpersonal skills.
• Effective team player, able to develop and maintain effective working relationships within a distributed and dynamic team.
• Ability to plan, balance and cope with competing priorities in a systemized manner.
• Ability to manage teams, initiate and organize work.
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Able to manage and coordinate a variety of activities simultaneously.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

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