Senior Accountant at Mantis Akagera Game Lodge: (Deadline 27 June 2023)

Senior Accountant at Mantis Akagera Game Lodge: (Deadline 27 June 2023)

PRIMARY OBJECTIVE OF POSITION

• The Senior Accountant takes charge to ensure the day-to-day activities in regards to Accounting are done.
• Maintains all necessary income reports and journals by accurately auditing the daily revenues of the hotel, in accordance with hotel accounting and financial controls, and within the policies and procedures as outlined in, hotel and corporate policies and guidelines, and the hotel’s business plan.
• Facilitates payment of all money due by promptly preparing invoices and processing incoming checks, in accordance with hotel accounting and financial controls and within the policies and procedures as outlined in hotel and corporate policies and guidelines, and the hotel’s business plan.

TASKS, DUTIES AND RESPONSIBILITIES 

AUDIT THE HOTEL’S DAILY REVENUES 

• Performs an audit of the daily night audit insuring its accuracy and completeness
• Distributes work to the appropriate accounting staff
• Spreads all miscellaneous waiting accounts and processes in the computer
• Prepares all necessary daily reports including the daily sales report
• Prepares weekly sales report for the Finance Manager in a timely manner
• Maintains filing systems for the daily information; registration cards, credit cards, restaurant charges, promotional tickets and coupons, zero/cash folios, etc.
• Controls the restaurant guest checks
• Issues outlet guest checks upon request
• Issues and tracks all banquet tickets
• Maintains an adequate inventory of all guest checks
• Prepares all necessary period end closing reports
• Completes period end journals
• Reconciles miscellaneous revenues
• Reconciling and capturing of staff gratuities
• Completes forecast accuracy report of rooms, guests, and food and beverage outlets
• Checking validity of guest refund requests
• Assists the Cost Controller in the month end storeroom physical inventory
• Assist in operating equipment and fixed assets stock takes when required
• Internal audit function on procurement and inventory control processes
• Checking and signing off inventory requisitions from all departments daily
• Prepares reports as requested to develop a more informative database for improved management decision making and critical evaluation of work activities
• Supports Finance Manager with journals and financial statement compilation process
• Prepares all appropriate period closing reports and entries for revenues

RECEIVE ALL MONEY PROMPTLY, PREPARE/CAPTURE SALES INVOICES AND PROCESS INCOMING CHECKS 

• Ensures transfers from guest ledger to city ledger are accurate and done in a timely fashion
• Performs timely mailing of statements to guests with recent activity in the hotel attaching pertinent back-up
• Attaches copies of folios, food and beverage guest checks, and miscellaneous vouchers if necessary
• Matching payments received in all bank accounts to reservations & sales invoices on daily basis
• Posts payments received to ageing and reconciles these payments to open invoices
• Balances accounts receivable system to the general ledger on a routine basis
• Balances and adjusts all house accounts weekly
• Researches declined bank cards and other credit card charge backs for justification and validity
• Makes all necessary adjustments or credits
• Reconciling sales on accounting system to EBM BackOffice
• Responsibility of the credit side of bank statements to ensure that it is captured correctly accounting software (debit side of all cashbooks)
• Resolving unallocated/unidentified deposits received with banks in order to match/reconcile to correct customers
• Liaising with banks to resolve technical and service matters
• Accurate weekly Accounts Receivables Age Analysis report (debit balances and credit balances) to Finance Manager by 12:00 on Saturdays
• Assists in the preparation of month end reconciliation and in the final monthly closing of the accounts receivable system
• Prepares reports as requested to develop a more informative database for improved management decision making and critical evaluation of work activities
• Prepares all appropriate period closing reports and entries for accurate accounts receivable reporting
• Identifying and fixing customer accounts and general ledger accounts with incorrect balances
• Recovering of outstanding balances from customers (debtors)
• Manage the flow and accuracy of reporting processes between Front Office and Finance

LAWS, REGULATIONS AND POLICIES

• Follows all applicable laws relating to general accounting practices and tax regulations
• Complies fully with the set financial reporting deadlines and guidelines, as outlined by the Finance Manager
• Assists Finance Manager in preparation for external audit

MISCELLANEOUS

• Assists Finance Manager in implementation of standard operating procedures
• Attends meetings and training required by the Finance Manager
• Assists colleagues when needed
• Ensures guest satisfaction by performing duties such as attending to their requests and inquiries courteously and promptly
• Accepts flexible working schedule when necessary for the hotel’s uninterrupted service
• Stays abreast of current and new industry technology relating to function
• Performs required duties and responsibilities in a timely and efficient manner to achieve the overall objective of the position
• Maintains a favorable working relationship with employees and colleagues to promote a cooperative and harmonious working climate
• Projects a favorable image of Mantis Akagera Game Lodge to the public 

REQUIREMENTS

• At least 2 years’ experience as Senior accountant or Chef Accountant
• Excellent communication, interpersonal and leadership skills
• Good organizational and time management skills
• Bachelor`s degree in Accounting or similar field
• CPA – Intermediate level is an added value
• All application should be in English
• 3 professional references

WORKING CONDITIONS

The Job’s responsibilities sometimes may require working extra hours and the working days include weekends and public holidays.

How to Apply:

Interested candidates should send their both application letter and well detailed CV together with Academic papers and certificates no later than 27^th May 2023 via the e-mail: [email protected], C.C: [email protected]

Thadee GATABAZI

Talent & Culture Manager