Job
Senior archives Officer at Central University Hospital Of Butare (CHUB): (Deadline 13 March 2024)
Senior archives Officer at Central University Hospital Of Butare (CHUB): (Deadline 13 March 2024)
Job responsibilities
Maintain and secure all written and electronic medical records within the hospital: -Storing, arranging, indexing and classifying records; -Ensuring that records are easily accessible when needed -Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements; -Overseeing the management of electronic and/or paper-based information; -Setting up, maintaining, reviewing and documenting records systems; -Identifying the most appropriate records management resources; -Managing the changeover from paper to electronic records management systems; -Preserving institution memory and heritage; -Enabling appropriate access to information; -Responding to internal and/or external information enquiries; -Training and supervising records staff; -Submit monthly, quarterly and annually report to the supervisor -Destroying or archiving finished data/records
Minimum qualifications
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1Advanced Diploma in Office Management
0 Year of relevant experience
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2Advance Diploma in Library and Information Studies
0 Year of relevant experience
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3Advance Diploma in Documentation
0 Year of relevant experience
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4Advance Diploma in Archives Studies
0 Year of relevant experience
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5Advance Diploma in Archives
0 Year of relevant experience
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6Advance Diploma in Information Management
0 Year of relevant experience
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7Advance Diploma in Arts and Publishing
0 Year of relevant experience
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8Bachelor’s Degree in Documentation
0 Year of relevant experience
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9Bachelor’s Degree in Archives
0 Year of relevant experience
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10Bachelor’s Degree in Information Management
0 Year of relevant experience
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11Bachelor’s Degree in Office Management
0 Year of relevant experience
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12Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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13Bachelor’s Degree Library and Information Sciences
0 Year of relevant experience
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14Bachelor’s Degree in Archives and Record Management
0 Year of relevant experience
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15Office Management and Administration
0 Year of relevant experience
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16Office Management and Administration
0 Year of relevant experience
Required competencies and key technical skills
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1Resource management skills
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2Analytical skills
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3Time management skills
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4Risk management skills
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5Results oriented
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6Digital literacy skills
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7Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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8Judgement and decision-making skills
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9Knowledge of archive management software
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10Knowledge of the documentation management system (DMS) would be an advantage
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11Knowledge of integrated document management
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12Analytical and problem-solving skills
