Social Business Accountant at SOS Children’s Villages Rwanda: (Deadline 2 June 2023)

Key performance areas and main responsibilities:

1. Oversees guides and controls financial matters ensuring that the social business operates in accordance with Financial Policies and Procedures of SOS Children’s Villages international and are in line with the generally accepted accounting principles.
2. Maintains assigned general ledger accounts with journal entries and account reconciliations in compliance with Organisation’s reporting requirements, assists in the construction of budgets and forecasts, and provides general support for the financial and accounting processes of the SOS CV. A highly detail-oriented person with the ability to meet deadlines monthly, quarterly, and annually.
3. Ensures that all payments are genuine, are properly supported and accounted for; and all receipts are properly documented and timely banked.
4. Proposes and implements (upon approval) new Financial and Administrative procedures and systems improvement aimed at strengthening the Organization’s Financial Control in conjunction with the Head of Finance through the Chief Accountant.
5. Providing support, assistance and cover across the wider Finance team to manage team absences and peak periods, which may include hands on support and/or managing additional financial responsibilities and staff.

Co-ordinates Annual Budget Preparation Process and Finance transfers.

f.        In consultation with the Head of Finance, supports the Social Business Manager and facility heads to prepare and develop their annual budgets.

1. Ensures that all Proposals from facility Heads are timely obtained documented and discussed with the Head of Finance: and that the proposed country budget is accurately prepared well in time to meet the required deadlines for approvals.
2. Periodically checks the approved annual budget revenues, expenses and balances and advises the Social Business Manager and the other facility heads on deviations and variances, and helps to report and suggest adjustments or budget re-allocation where necessary.
3. Co-ordinates transfer of funds from National Office: and transfer of funds to facility accounts in consultation with the Social Business Manager and the Head of Finance. Regularly checks the bank balances and ensures there are always sufficient finances to run the Social Business smoothly all the time in accordance to the approved budget.

Enhances Internal Controls

1. Responsible for coordinating the oversite of all social business finances and assets, performing fiscal and budget analysis, reconciliations, and postings; assisting in the development of financial statements, reports, and Social Business proposals.
2. Works with Social Business Manager and the Chief Accountant to develop or improve communications for reporting of revenues, costing, cash flow, and financial analysis of operating results. An accountant will perform audits of records and adherence to SOS CV policies and procedures.
3. Checks the Pro-forma Invoices, bills and payment vouchers to see if the expenses are appropriate and within the budget limits, as well as the accuracy of the bills and invoices before payment is made.
4. Regularly checks the Bank and Cash Registers as well as the Bank Statements of all accounts so as to ensure that all payments and withdrawals were authentic. Immediately reports any irregularity noted for necessary action.
5. Checks all Cash and Bank Registers and their related vouchers monthly for accuracy, ensuring they are correctly reconciled, expenses are correctly coded and all supporting documents are available.
6. Assists with the establishment of proper store-keeping records and procedures. Conducts regular checks of all stores for the Social Business and verifies physical balance with the stock cards balance.
7. Regularly checks registers for all revenues by carrying out a revenue tracking exercise so as to ensure all revenues are promptly collected. Reports any overdue amounts to the Social Business Manager for appropriate action.
8. Conducts various spot checks within each facility. e.g., Petty cash, sales of uniforms, fees collection, donations and billings.
9. Periodically supports the Administrative Assistant to check family accounts and assess the effective utilization of food and household allowance: and reports any discrepancies, or makes recommendations whenever necessary.
10. Ensures that all measures to strengthen internal control as recommended by auditors in various audit reports are implemented and adhered to by the Social Business.

Entering the monthly accounting data for SOS CV Social Business in the Navision accounting software.

Performs Detailed Accounting Tasks

1. Checks Bank and cash registers of all the Social Businesses; and the bank statements of all Social Business accounts, and prepares reconciliation statements monthly.
2. Checks if all payment vouchers have been properly prepared with relevant accounting codes and numbers and with adequate supporting documents and those entries made in the registers tally with the payment vouchers.
3. Proposes budget adjustments/reallocation, if necessary, for approval.
4. Keeps records and custody of all used and new cheque books, bank statements, payment vouchers, filled bank registers, receipt books – used and new, finance approvals and other finance documents in an orderly manner for easy retrieval for checking and for audit purposes.
5. Regularly monitors the budget balances against the expenses and advises the Social Business Manager and the financial controller accordingly to ensure that budget allocations are not surpassed, and that all expenses are within the budget limits.
6. Administers food and household and clothing allowances for the Social Business according to the approved rates, and the payroll for the Social Business and ensures correct deductions of income tax, NSSF, proper recovery of salary advances and loans etc.
7. Regularly checks the accuracy of all bills (telephone, electricity bills, maintenance claims etc.) for accuracy and authenticity, and recommends payment before vouchers are prepared
8. Prepares and provides statistics summaries of the Social Business for the Quarterly and Annual Reports.

Requirements – Knowledge, experience, skills and competencies

Qualifications

A Bachelor’s degree in the following is particularly favoured:

• Accounting
• Finance
• Economics
• Any other related field.

With a minimum of 5 years practical experience in accounting. Having a professional certificate is an added advantage.