Storeman at Mantis Akagera Game Lodge: (Deadline 18 February 2025)

Storeman at Mantis Akagera Game Lodge: (Deadline 18 February 2025)

JOB DESCRIPTION: Storeman

Department: Finance

Reports to: Finance Manager

Job Purpose

The Storeman Manage and control the purchasing, storing and issuing of all food and beverages consumables, other consumables and durables.

Position Description

Main Outputs and Responsibilities for This Position

• Ensures full compliance to the Mantis & ACCOR group procurement policies.
• Ensures full compliance to the standards as per the procurement audit framework.
• Ensures that all laws, regulations, licenses and ACCOR policies & procedures pertaining to the operations of the Finance department are adhered to.
• Signs off for order books and ensures daily safe keeping until signing back daily to Head of Department.
• Ensures sustainable stock holdings are maintained.
• Controls all stores.
• Ensures that receiving and issuing procedures are adhered to.
• Records wastage and breakages.
• Follows-up on deliveries and ensures that goods are received on the delivery date specified.
• Ensures that the internal audit criteria are in place and enforced at all times.
• Receives goods and ensures that minimum, maximum and reorder levels are set for all inventory items.
• Take part in all stock takes monthly
• Sets minimum, maximum and reorder levels for all inventory items held in stores.
• Counts and records stock on stock sheets should be present at all counts and spot checks should be conducted.
• Rotates stock properly, ensures that stock is packed in accordance with stock sheets and that stores are clean and tidy at all times.
• Receives goods on invoice compared to order by counting, weighing and checking for quality.
• Records discrepancies i.e., shortages, overages and items not delivered, on the invoice and makes out Requests for Credit/Debit Notes as required.
• Checks prices on invoice against order and submits invoices with price variances to the Head of Department for resolution.
• Maintains effective working relationships and to ensure that the work is performed with diligence and accuracy.
• Assists with audit requirements at year end.
• Assists in keeping records and maintaining filing systems within the Finance Department.
• Is familiar with the policy of issuing keys out of office hours.
• Signs off for order books and ensures daily safe keeping until signing back daily to the supply chain & cost controller.
• Maintains effective working relationships and to ensure that the work is performed with diligence and accuracy.
• Liaises with other departments in a friendly and helpful manner.

GUEST SATISFACTION

• Ensures that all guests (internal & external) are assisted in a professional, efficient and courteous manner.
• Greets guests in a warm and friendly manner.
• Answers calls in a professional manner and within 3 rings.
• To have thorough knowledge of all facilities and services offered by the lodge.

RESPONSIBLE BUSINESS

• Shows involvement and is interested in environmental and or social & ethical issues by participating in responsible business activities.
• Promotes the Responsible Business programme to guests at all times using the Accor “Planet 21” principles.
• Is actively involved in finding ways of reducing waste, plastic and minimizing energy usage.
• Work closely with the hotel in participating where possible in community-based projects.
• Maintain awareness of new initiatives and the continuously growing social economic Program of the hotel.

HEALTH AND SAFETY

• Be familiar with the companies Health & Safety Policies & Procedure and any other related laws.
• Adheres to all Health & Safety regulations, Policies & Procedures and ensure that all staff adheres to these regulation, policies & procedures.
• Ensure a strong Health & Safety culture, directing and overseeing workplace safety programs to regulation compliance, employee awareness and an accident-free workplace guided by the Rwandan Labor Law and the companies Policies & Procedures.
• Ensures that all potential and real hazards are reported and reduced immediately.
• Fully understands the hotel’s fire and emergency Policies & Procedures.
• Ensures that emergency procedures are practiced and enforced to provide for the security and safety of guests and employees.
• Stimulates and encourages a general awareness of health and safety.
• Anticipates possible and probable hazards and conditions and either corrects them or takes action to prevent them from happening.
• Ensures that the highest standards of personal hygiene, dress, appropriate uniform, appearance, and conduct is maintained.
• Always maintain the highest level of cleanliness in all stores, fridges and freezers in order to ensure compliance to HACCP.
• Act as employee representative on the Health & Safety committee.

HUMAN RESOURCES

Maintain the highest standard of appearance and social skills in according to the companies Human Resources Policies & Procedures.

• Be familiar with the staff handbook, house rules, Code of Conduct, Health and Safety Policies & Procedures pertaining to your area of responsibilities.
• Be familiar with the company’s Disciplinary codes.
• Contributes to identifying and implementing employees training schemes to ensure that standard company operating standards and procedures and employment equity targets are met
• Completes specified employee appraisals at regular intervals.
• Share responsibility for performance management of departmental staff.
• Well-groomed at all times and dresses in accordance to the Company uniform and name badge issued to you.
• Attends all relevant departmental meeting or other relevant scheduled meeting.

Other Special Requirements

• To perform other reasonable duties as directed by your immediate Manager.
• To be available to work overtime at the request of Management.

NB: Any other duties or tasks assigned by your line Manager or other competent Managers/Authority

QUALIFICATIONS, SKILLS AND EXPERIENCE

• A Bachelor Degree in Accounting/Finance or equivalent in relevant disciplines
• 3 Years and over of relevant work experience
• Creativity and innovation
• Management with accountability and responsibility
• Communication, public contacts and customer relations
• Good Responsibility for judgement and decision making
• Should have a good level of responsibility for supervision of others
• The job requires mental or working under high pressure
• Guest/customer relations experience, preferably in a hospitality environment
• Strong working knowledge of relevant computer software including MS Office and booking and payment systems
• Administrative skills

TO APPLY:

Please send the following documents to: [email protected]; CC: [email protected]

• Cover letter
• Resume
• Academic papers (the successful candidate will be required to submit notarized copies)
• Service certificates proving the working experience
• 3 professional references

All attachments should be in Word or PDF form attached as one document

Only shortlisted candidates will be contacted for interviews, and no phone calls.

Mantis Akagera Game Lodge is an equal employment opportunity employer

Note:

• Applicants must meet the minimum requirements in terms of qualifications.
• Successful candidates will be required to submit a criminal record
• Expected starting date is as soon as possible.

Interested candidates should submit their applications in English not later than February 18, 2025, at 05:00 pm.

Done at Kayonza, February 13, 2025

THE MANAGEMENT