Request for Proposal for Supply of ICT Materials: (Deadline 22 February 2021)

Request for Proposal for Supply of ICT Materials: (Deadline 22 February 2021)


Request for Proposal for Supply of ICT Materials: (Deadline 22 February 2021)

   INTRODUCTORY BACKGROUND 

UNABU is a non-governmental organization standing for Umuryango Nyarwanda w’Abagore Bafite Ubumuga and translated in English as the Rwandan Organization of Women with disabilities. It was established in 2004 by and for women with various disabilities (WWDs) envisioning a society where “WWDs enjoy equal and equitable opportunities and actively participate in the country’s development”. UNABU empowers WWDs to become agents of change, to demand their rights, and to affirm their dignity as human being through advocacy and empowerment towards stronger community activism.

In line with fulfilling its mandate UNABU is therefore inviting bids from all eligible qualified bidders for the following ICT materials:

Categories

Description

Quantity

1.       Dell Laptop

Dell Inspiron 15 5502 15.6″ Laptop Computer

  • Intel Core i7 11th Gen 1165G7 2.8GHz Processor
  • NVIDIA GeForce MX330 2GB GDDR5
  • 16GB DDR4-3200 RAM
  • 512GB Solid State Drive
  • Microsoft WIndows 10 Home
  • Micro SD Card Reader
  • Webcamera
  • Intel Wi-Fi 6 2×2 (Gig+)+Bluetooth 5.1
  • 15.6″ Full HD Anti-Glare LED-backlit Touch Narrow Border WVA Display
  • Intel UHD Graphics

1

Dell Inspiron 14 5406 14″ 2-in-1 Laptop Computer

  • Series: Inspiron
  • Intel Core i7-1165G7 Processor 1.2GHz
  • 16GB DDR4-3200 RAM
  • 1TB Solid State Drive
  • Intel Iris Xe Graphics
  • Microsoft Windows 10 Home
  • SD Card Reader
  • Intel Wi-Fi 6 2×2 (Gig+)+Bluetooth 5.0
  • 14″ Full HD WVA LED-backlit Touch Display
  • Keyboard & Mouse:  Backlit Keyboard/ numeric, English, touch pad

1

Dell Latitude 5410 14″ Laptop Computer –

  • Intel Core i5-10210U Processor 1.6GHz;
  • 8GB RAM; 512GB
  • Solid State Drive;
  • Microsoft Windows 10 Home
  • SD Card Reader
  • Intel Wi-Fi +Bluetooth
  • Webcamera
  • Keyboard & Mouse:  Backlit Keyboard/ numeric , English,
  • Intel UHD Graphics

3

2.       Tablets

 Microsoft Surface Pro 3 Tablet (12-Inch, 128 GB, Intel Core i3, Windows 10)

1

 Samsung Galaxy Tab S5e 64 GB Wifi Tablet (2019) – SM-T720NZSAXAR

3

3.       Smart Phones

Nokia C1, 5.45, 1GB + 16GB (Dual SIM) + SD card  with screen protectors

154

Participation to the competition is open on equal conditions to all companies with track records in the field and valid trading license. Company may choose to apply for one of the 3 categories (Laptops, Tablets and smart phones) or more than one.

TERMS AND CONDITION FOR BIDDERS

Application letter should be accompanied by the following documentation:

  1. Financial proposal
  2. Company profile with a clear physical address and Contact address (Telephone number, email address, physical address)
  3. Business Registration Certificate/ Trade license in that field;
  4. TIN/ VAT Registration Certificate (if applicable);
  5. Valid Tax clearance certificate from Rwanda Revenue Authority.
  6. At least three (3)references from reputable institutions of similar service/Supply of goods executed proven by certificates of good completion
  7. Proof of registration with a relevant professional body (if applicable);

2.    SELECTION CRITERIA 

The identification of the supplier shall be based on the following criteria: (1)Past performance (Proven experience in similar service provision); (2)Credibility of the supplier ( legal documentation and good reputation ), (3) Value for money , (4)Disability sensitivity

3.    ADDITIONAL CONSIDERATIONS

UNABU reserves the right to

  • Reject any and all applications not fulfilling requirements associated with this request;
  • To accept the whole, or part only, of any application;
  • To republish this request for bids;
  • UNABU will in no case be responsible or liable for any and all costs associated with the preparation and submission of Expressions of Interest
  • UNABU will review submitted tenders on a rolling basis
  • Interested bidders are not required to pay a fee to participate in the process
  • Only successful bidders will be contacted

ETHICAL CONDUCT FOR BIDDERS

Conflict of Interest

Bidders and providers shall not accept contracts which would constitute a conflict of interest with, any prior or current contract with UNABU. They shall disclose to all concerned parties those conflicts of interest that cannot reasonably be avoided or escaped.

  Confidentiality and Accuracy of Information

Information given by bidders and providers in the course of procurement processes or the performance of contracts shall be true, fair and not designed to mislead. Bidder shall respect the confidentiality of information received in the course of performance of a contract and shall not use such information for personal gain.

Gifts and Hospitality

Bidders shall not offer gifts or hospitality directly or indirectly, to staff of UNABU that might be viewed as having an influence on UNABU procurement decision.

Fraudulent Practices

Bidders and providers shall not collude with other businesses and organizations with the intention of depriving UNABU of the benefits of free and open competition and or enter into business arrangements that might prevent the effective operation of fair competition

4.    SUBMISSION OF PROPOSALS 

Interested and qualified companies should address their expression of interest to [email protected]  in PDF labeled “UNABU- PROPOSAL FOR SUPPLY OF ICT MATERIALS”. Applications should be emailed to [email protected] not later than 22nd February 2021 at 5:00 pm Rwanda Time Late bids shall not be accepted.

Kigali, 25 January 2021

Executive Director




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