11 Job Positions at SPIU REMA: (Deadline 8 July 2022)

11 Job Positions at SPIU REMA: (Deadline 8 July 2022)

District Environmental Officer at SPIU REMA: (Deadline 8 July 2022)

Job description

• Work closely with local Government and other technical staff at District level to make sure the project activities are included in the District Development Plan (DDP) and implemented according to the project development objectives;
• Support in mobilizing Community Driven Development subprojects (CDDs) beneficiaries and identify the CDDs;
• Monitor the project’s activities and produce the reports to the Coordinators in collaboration with the M&E Specialist;
• Oversee the implementation of project activities at the District level in collaboration with the M&E Specialist, promoting the project at District level and among all partners;
• Oversee and manage project implementation, monitor work progress, and ensure timely delivery of outputs in Project intervention areas;
• Report to the M&E Specialist regarding project progress. Reports should contain assessments of the progress of implementing activities, including reasons for delays, if any, and recommendations on necessary improvements;
• Support the M&E Specialist in developing and facilitating the implementation of a comprehensive monitoring and reporting system;
• Support in the preparation of detailed annual work plans and budgets;
• Supervise, coordinate and facilitate the work of the hired service providers by the project in the Districts;
• Provide input to management and technical reports, and other documents as described in the M&E plan for the overall project;
• Participate in the PSC meetings and coordinate project site visits;
• Represent the project in relevant meetings and conferences to which REMA is invited in the assigned Districts;
• Actively participate in the supervision, monitoring and evaluation of projects activities;
• In collaboration with the Environment Officer and forests officers, oversee all the Environmental aspects of all project activities implemented under the project at District level;
• Plan and execute all activities of Ecosystem Based Adaptation interventions in the assigned Districts in close collaboration with the authorities and technicians at District level;
• Assist in developing and reviewing technical studies carried out in the project site through field visits, consultation meetings with communities, NG0s, local Government in order to ensure that they get the accurate information and oversee the activities of contracted parties, such as trained facilitators, implementing agencies, supporting staff and other providers of services to the beneficiary communities;
• Ensure that all projects funded community-level sub-project activities are within the district development plan (DDP);
• Prepare the Annual Work Plan and budget at a local level in line with REMA projects/programs and submit it to the National Adaptation planning Process Project Coordinator; “EbA Sector Specialist”;
• In close collaboration with the Project Accountant, ensure that funds are advanced by the project in a timely manner that it does not hinder the implementation of projects activities and that all projects resources are used efficiently in support of the project objectives and targets of communities;
• Collect data (contact details, work plans, meeting schedules) and maintain comprehensive operational information on all partners’ activities in the assigned districts including NGOs, Government offices, community-based organizations, and civil society, this exercise will be undertaken jointly with District Environmental Officers, District forests officers and Joint Action Development Forum JADF “Permanent Secretary”, and will involve capacity building with local partners. The recommendations on their needs in the mainstreaming environment in their daily development activities will also be submitted to REMA;
• Prepare weekly, monthly, quarterly and annual progress reports on the status of the implementation of the project activities at District level, including technical, financial, policy matters, highlighting challenges and proposing options to solve them;
• Perform any other activities directly related to the project objectives that will be assigned by the project Coordinator
• Proven knowledge and practical experience of at least 2 years in project management and relevant to ecosystem based adaptation and any other connected fields

Environment and Climate change Education Officers at Provincial Level at SPIU REMA: (Deadline 8 July 2022)

Job description

• Support District project management committees which are mandated to Design green investments, Implement, Monitor &Evaluate all projects of the District and mainstream environment and climate change in all Districts Projects
• Facilitate and follow up the Integration of Green Growth and Climate Change resilience strategies in District Performance Contract,
• Facilitate and follow up the integration of Green Growth and Climate Change Resilience strategies in Districts Action Plan,
• Facilitate in Training District Project Management Committees (DPMC) in Project design and Management and mainstreaming environment in plans and projects,
• Initiate and coordinate activities that support central and decentralized institutions, communities and civil society to address environmental issues.
• Assist Districts and Decentralized authorities in the development and implementation of environmental action plans
• Conduct regularly capacity needs assessment for decentralized institution and participate in the design and development of capacity building for decentralized institutions
• Develop and maintain a data base of NGOs working in environment and establish a collaborative framework between REMA and civil society
• Develop and update strategies and criteria for REMA support to decentralized institutions, local communities organization and other civil society organization
• Proven knowledge and practical experience of at least 2 years in management of environmental and community based projects

GIS Specialist at SPIU REMA: (Deadline 8 July 2022)

Job description

• Review existing monitoring frameworks in Rwanda e.g. the Ministry of Environment’s Results-Based Performance Management (RBM) policy framework, NDCs MRV framework and the performance frameworks used by MINECOFIN, and identify further climate change adaptation indicators to measure the effectiveness the NAP outcomes;
• Identify gaps and additional relevant indicators related to the monitoring of adaptation outcomes. The gaps will be determined on the basis of the catchment-level adaptation strategies developed;
• Collect, collate and manage all spatial data sets for the project throughout the project and integrate them in REMA GIS based monitoring tool;
• Undertake GIS analyses to support national adaptation planning processes;
• Generate maps from technical studies and for monitoring and evaluation of project filed activities;
• Develop a framework for monitoring and evaluation for long-term CCA outcomes developed
At least Five (5) years’experience as a GIS and Remote Sensing expert

Senior Civil Engineer at SPIU REMA: (Deadline 8 July 2022)

Job description

• Provide technical support on the implementation of LDCF 3 Project specifically the infrastructure through working hand in hand with Rwanda Housing, Districts and contractors and the respective supervise companies;
• Provide technical support the valuation of works done related to infrastructure, by providing counter-valuation of works and offering technical recommendation that will serve as basis of disbursement of infrastructural subsidy;
• Provide capacity building to SPIU and REMA Staff in verifying fulfilment of REMA construction requirements for houses and others infrastructure;
• Provide technical support and advice in construction engineering projects
• Onsite assessment of performance for projects where clients of REMA/SPIU are to accesses houses to ensure compliance to houses requirements;
• Assess the potential risks of specific projects collaborating with the REMA, as well as undertaking technical risk management in specialist roles in order to recommend mitigations measures beforehand to avoid project failure and hence non-performance;
• Offer advisory services to the REMA team in compilation of ToRs and monitoring the implementation of the civil engineering aspects of the project;
• Carry on any other assignment delegated by the line managers.
• Analyze survey reports, maps, drawings, blueprints, aerial photography, and other topographical or geologic data to plan projects
• Compute load and grade requirements, water flow rates, and material stress factors to determine design specifications;
• Forecast design and construction time frames;
• Authorizing technical drawings and engineering plans;
• Inspect project sites to monitor progress and ensure conformance to design specifications and safety or sanitation standards
• Estimate quantities and cost of materials, equipment, or labor to determine project feasibility;
• Prepare or present public reports, such as bid proposals, deeds, environmental impact statements, and property and right-of-way descriptions;
• Test soils and materials to determine the adequacy and strength of foundations, concrete, asphalt, or steel;
• Provide technical advice regarding design, construction, or program modifications and structural repairs to managerial personnel;
• Conduct studies of traffic patterns or environmental conditions to identify engineering problems and assess the potential impact of projects;
• Liaise with any consultants, contractors, supervisors, planners, quantity surveyors, and the general workforce involved in the project;
• Liaise with the local authority (where appropriate to the project) to ensure compliance with local construction regulations and by-laws;

Watersheds Management sector specialist at SPIU REMA: (Deadline 8 July 2022)

Job description

• Oversee the implementation of the watershed management related activities in line with the project implementation plan and under the guidance provided by the National Project Steering Committee;
• Liaise with REMA as the implementing agency and coordinate project’s activities to ensure that the activities in each results area are implemented in accordance with the project’s objectives;
• Monitor project implementation against the established indicators and objectives
• Liaise with implementing partners to ensure the timely submission of reports;
• Conduct field visits as required to verify activities relative to stated targets;
• Facilitate troubleshooting options with the relevant agencies to remove any bottlenecks that might arise during project’s implementation;
• Ensure that the work plans and budgets are in conformity with the project’s objectives;
• Oversee the outsourcing by competitive tender, monitor the procurement of works, goods and services for the project and ensure execution according to the rules and guidelines in conformity with the procurement procedures manual;
• Coordinate and manage all procurement requirements (contracts and consultancies, including reviewing consultancy reports);
• Provide guidance to contractors and consultants engaged by the project;
• Ensure that project’s financial management arrangements are being managed in conformity with the project’s financial management manual, and that all payment vouchers and payment orders are correctly authorized thereby ensuring that all expenditures are justified, within budget frames, and in line with project’s objectives;
• Have overall oversight responsibility for the project special account;
• Ensure that audits are organized on time and resulting recommendations are acted upon;
• Ensure appropriate public relations, awareness creation and marketing of the project among stakeholder groups and the public at large;
• Prepare periodic monitoring reports (technical and financial) for submission to different agencies that are involved in the project implementation;
• Oversee the preparation of monthly/quarterly/annual financial reports;
• Oversee the preparation of quarterly project’s status reports (IFRs);
• Oversee the preparation of monitoring and evaluation reports;
• Oversee the preparation of annual financial statements for audit purposes;
• Organize and facilitate stakeholder consultations and project review meetings as required;
• Undertake closing out activities for the project which include final financial, procurement, and technical reports, and the handing over of documents;
• Undertake any other activity that may be necessary for the effective management of the project;

Chemicals and waste Management Sector Specialist at SPIU REMA: (Deadline 8 July 2022)

Job description

• Manage the overall conduct of the project;
• Plan the activities of the project and monitor progress against the approved workplan;
• Oversee the outsourcing by competitive tender, monitor the procurement of works, goods and services for the project and ensure execution according to the rules and guidelines in conformity with the procurement procedures manual;
• Execute activities by managing the personnel, goods and services, training and low-value grants, including drafting terms of reference and work specifications, and overseeing all contractors’ work;
• Monitor events as determined in the project monitoring plan, and update the plan as required;
• Provide support for completion of assessments required by UNDP, spot checks and audits;
• Manage requests for the provision of UNDP financial resources through funding advances, direct payments or reimbursement using the FACE form;
• Monitor financial resources and accounting to ensure the accuracy and reliability of financial reports;
• Ensure that project’s financial management arrangements are being managed in conformity with the project’s financial management manual, and that all payment vouchers and payment orders are correctly authorized thereby ensuring that all expenditures are justified, within budget frames, and in line with project’s objectives;
• Monitor progress, watch for plan deviations and make course corrections when needed within project board-agreed tolerances to achieve results, ensure that changes are controlled and problems addressed;
• Perform regular progress reporting to the project board (Project steering committee) as agreed with the board, including measures to address challenges and opportunities;
• Prepare and submit financial and technical reports to UNDP on a quarterly basis;
• Manage and monitor the project risks – including social and environmental risks – initially identified; assess new risks associated with COVID-19 pandemic and its response measures; and submit new risks to the Project Board (Steering committee) for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log;
• Capture lessons learned during project implementation;
• Prepare revisions to the multi-year workplan as needed, as well as annual and quarterly plans if required;
• Prepare the project inception report after the inception workshop;
• Ensure appropriate public relations, awareness creation and marketing of the project among stakeholder groups and the public at large;
• Organize and facilitate stakeholder consultations and project review meetings as required;
• Ensure that the indicators included in the project results framework are monitored annually in advance of the GEF PIR submission deadline so that progress can be reported in the GEF PIR;
• Prepare the GEF PIR;
• Assess major and minor amendments to the project within the parameters set by UNDP-GEF;
• Monitor implementation plans including the gender action plan, stakeholder engagement plan, and any environmental and social management plans;
• Monitor and track progress against the GEF core indicators;
• Support the Mid-term review and Terminal Evaluation process of the
project.
• Undertake closing out activities for the project which include final financial, procurement, and technical reports, and the handing over of documents;
• Undertake any other activity that may be necessary for the effective management of the project;

Environmental Risk Management Specialist at SPIU REMA: (Deadline 8 July 2022)

Job description

1. Prepare the Environmental and Social Management Plan (ESMP) and the grievance mechanism and ensure they guide implementation of the entire project
2. Outlines the project risks and the safeguard measures to be adopted,
3. Assist the Sector Specialist in analyzing technical feasibility of subprojects during the subproject review process, with particular emphasis on environmental issues;
4. Oversee/develop/coordinate implementation of all safeguard related plans;
5. Ensure social and environmental grievances are managed effectively and transparently;
6. Monitor progress in development/implementation of the project ESMP ensuring that UNDPs Social and Environmental Standards policy (SES) is fully met and the reporting requirements are fulfilled;
7. Oversee/develop/coordinate implementation of all safeguard related plans;
8. Review the SESP annually, and update and revise corresponding risk log; mitigation/management plans as necessary;
9. Ensure full disclosure with concerned stakeholders;
10. Ensure environmental and social risks are identified, avoided, mitigated and managed throughout project implementation;
11. Organize and supervise participatory environmental monitoring and auditing within project site in collaboration with Project monitoring and evaluation (M&E) Specialist, field environmentalists, and the Community Development Specialist
12. In collaboration with M&E Specialist ensure that monitoring of the Environmental related results indicators (as per the projects results framework) are conducted on quarterly basis;
13. In collaboration with the Communication Specialist ensure that the achievements on Environmental related results indicators (as per the projects results framework) are documented and disseminated
14. Close follow up of the development of studies that LDCF3 Project will undertake
15. Review the Safeguards Screening Procedure (SESP) annually, and update and revise corresponding risk log; mitigation/management plans as necessary;
16. Ensure and supervise the implementation of the Environmental and Social Management Framework (ESMF), Environment and Social Impact Assessment (ESIA), Resettlement Policy Framework (RPF) for project financed activities.
17. Lead development of all reports to the donors related to environment and social management for the project;
18. Assist the Project coordinator in analyzing technical feasibility of subprojects during subproject review process, with particular emphasis on environmental issues;
19. Work with the Monitoring and Evaluation Specialist to (i) identify adequate environmental indicators for Co-Management Interventions (CMIs) and (Community Driven Development (CDD) sub-projects, and (ii) ensure timely and adequate monitoring of project activity implementation to ensure environmental and social issues are considered and reported on time;
20. In collaboration with the Community Development Specialist, organize trainings and study tour for projects beneficiaries;
21. Organize and supervise participatory environmental monitoring and auditing within project site in collaboration with Project monitoring and evaluation (M&E) Specialist and other relevant project management unit team or SPIU team;
22. To Coordinate and liaise with REMA, Districts and UNDP to ensure effective mainstreaming of social and environment safeguard issues into the implementation of project activities;
23. Perform any other activities directly related to the project objectives that will be assigned by the project Coordinators.

Environmental Economist and Resource Mobilization Specialist at SPIU REMA: (Deadline 8 July 2022)

Job description

 Liaise with REMA’s senior management, including the DG, DDG, Division Managers, SPIU Coordinator, Program Managers, and Sector Specialists to develop the SPIU’s resource mobilisation strategy.
 Improve efficiency and effectiveness of business development processes, including proposal development, partnership management, financial reporting, etc.
 Facilitate the development of the SPIU’s Resource Mobilization Strategy that includes securing new, diverse and additional resources for REMA. The strategy should respond to REMA’s funding needs.
 Conduct and develop a 5-year funding needs assessment for the SPIU.
 Develop a Resource Mobilization Manual that includes standard operating procedures and processes; and define the direction of resource acquisition and utilization, approvals and follow up.
 Conducting research on potential donors/partners such as trusts, foundations, companies and high net worth individuals. This includes proactively identifying funding opportunities, as soon as or ideally before they become public knowledge and constantly scan the horizon, network and solicit donor intelligence and share information on donor profiles (policies, preferences, geographical focus).
 In collaboration with the SPIU team, and consultants, participate in the drafting of appealing proposals and concepts to diverse sources, including development partners, corporate, academia, policy-makers, philanthropists, and foundations.
 Produce Resource Mobilisation Plans and Reports as per stipulated periods and requirements. Includes close working relation with the Finance team in development of appropriate budgets.
 Developing, managing and updating Friends of REMA databases to record their contacts and preference information; Maintaining a network of corporate contacts and effectively managing and maximizing these relationships.
 Develop and Strengthen Partnerships for Joint Proposal Writing especially with credible organizations in the country. Includes registering with relevant fund raising associations.
 Organize resource mobilization events for example, Donor Round Tables.
 Build staff capacity on resource mobilization at all levels, including development of tools and skills to aid staff in resource mobilization. This will also include, internally building a case for Resource Mobilization by sensitizing staff on the proposition for mobilizing resources.
 Maintain relations with donors and ensure they are consistently and timely informed on important operational issues. This includes effective communication with donors’ focal points and being the SPIU’s focal point for resource mobilisation and sustainability activities

Internal Auditor Specialist at SPIU REMA: (Deadline 8 July 2022)

Job description

• Identify and evaluating SPIU’s projects risks in all auditable areas and prepare a risk based annual audit plan;
• Ensure the integrity and adequacy of, financial systems, Internal controls systems and advice accordingly;
• Verify the adherence and conformity to laws, policies and procedures and advice accordingly
• Assess whether current controls are adequate to identify risk and provide assurance on the adequacy and effectiveness of risk management practices;
• Conduct quality review of financial statement by carrying out audits that evaluate the controls over revenues, expenditures, assets and liabilities designed to optimize the efficient use of resources and effectiveness of operations;
• Verifies system reports against source records to determine reliability
• Verify the details of recorded transactions
• Propose practical and value added recommendations to address control weaknesses and/or process inefficiencies
• Help management to improve efficiency and to ensure that governance, risk management and internal control systems are operating efficiently and effectively;
• Summarize Internal Audit activities in a consolidated report to be submitted to Audit Committee with copies to Chief Budget Manager and the Office of the Government Chief Internal Auditor and represent internal audit in committee meetings;
• Maintain quality of work by preparing engagement plans, audit programs, working papers and obtaining adequate audit evidence to support work done and findings;
• Ensure that operations are executed in Conformity with regulations in force;
• Verify whether books of accounts are regularly maintained and ensure that operations are quickly registered with their exact amounts, in the real accounts to ensure on one hand the preparation of the financial information as required by the account methodologies and on the other hand to justify a good management of the property;
• Verify that funds spent are utilized according to priority programs of the SPIU Projects;
• Evaluate the controls over revenues, expenditures, assets and liabilities designed to optimize the economical and efficient use of resources and effectiveness of operations

Accountant officer at SPIU REMA: (Deadline 8 July 2022)

Job description

• prepare financial statements including monthly and annual accounts and Ensure compliance with financial rules and regulations;
• records are maintained in compliance with accepted policies and procedures; Review entries and corrects errors and inconsistencies in financial entries, documents and reports;
• Maintain records in compliance with accepted policies and procedures;
• Review entries and corrects errors and inconsistencies in financial entries, documents and reports;
• Prepare and follow all the declaration and payment related to TPR and contributions;
• Prepare bank reconciliation statements at the end of each month;
• Establish payment orders for approval by Director of Administration and Finance and then follow them up to ensure that the funds are released;
• Charge budget expenditure and file all documents relating to those operations;
• Support audit process and ensure issues noted are resolved and recommendations implemented