2 Job Positions at HOPE International: (Deadline 15 April 2022)

2 Job Positions at HOPE International: (Deadline 15 April 2022)

Administration and Finance Officer at HOPE International: (Deadline 15 April 2022)

Administration and Finance Officer

JOB DESCRIPTION

The Administration and Finance Officer is responsible to assist the finance department to achieve or exceed the annual goals for the HOPE Rwanda Savings Groups Ministry.

LOCATION: Kigali, Rwanda

DEPARTMENT: Savings Group Field Staff

REPORTS TO: Administration and Finance Manager

DIRECTLY SUPERVISES: Administration and Logistic Assistant, Custodian

LEVEL: Professional, Officer

STATUS: Full-time local employee

FULL JOB SUMMARY

The Administration and Finance Officer (AFO) is responsible to assist the AFM to achieve or exceed the annual goals for the HOPE Rwanda Savings Group Ministry, by verifying the effectiveness of internal controls and ensuring compliance to the standard financial and administration procedures. In addition, the AFO will ensure that Administration Services are rendered to HOPE Rwanda staff members, partners, and visitors in an effective and efficient manner.

RESPONSIBILITIES

Promote and contribute to the fulfillment of HOPE International’s mission and vision.

Spiritual Integration and Christian Wellness

Actively participating in tri-weekly devotions, monthly meetings, and annual retreat for HOPE Rwanda staff in order to maintain a focus on the program’s Christ–Centered mission and to promote spiritual balance within family, work, and church life through the adoption of Biblical, personal, and spiritual disciplines.

Financial Management

Engage in training of HOPE Rwanda Office team on daily financial procedures such as purchase requests, advances, and expense reporting.

Assist in the payment of invoices

Assist with the management of cash needs and handle the tracking of expenditures

Ensure timely collection and review of Sowers of HOPE partner financial reports for HOPE granted funds.

Work closely with the CPFG Monitoring Officer to support the timely collecting and review of SG Ministry church partner financial reports for HOPE granted funds.

Conduct partner visits and compliance reviews to ensure partner financial reports are accurate

Help provide support to HOPE Rwanda staff and church partner accountants as needed

Prepare HOPE Rwanda SG daily bookkeeping and accounting records in QuickBooks.

Administration

Make sure all filing duties are properly conducted

Assist the Administration and Logistics Assistant (ALA) with organizing logistics for retreats meetings and visitors.

Assist the ALA in keeping office supply inventory and accurate reporting of stock on a regular basis.

Handling and timely reporting on petty cash usage, replenishment, and report

Record and regular follow up on payments, (rent, tax, insurance, bills, etc.)

Reviewing the fixed Assets Register prepared by ALA

Maintain and regularly update communication lists,

Actively participating in improving HOPE processes and procedures by developing and making recommendations, creating innovative methods, cutting costs, working more efficiently, etc.

Compliance

Acquaintance with all operation and financial manuals and ensure compliance is fully executed,

Ensure all reporting tools are fully understood and fully utilized

Follow up on audit findings to ensure that management’s audit recommendations are timely implemented

Check and confirm the status of the closed Internal Audit issues

Other Responsibilities

Perform other duties as requested by the Country Director and Administration and Finance Manager.

QUALIFICATIONS

Personal confession of Christian faith and commitment to the mission and vision of HOPE International

Passion and willingness to learn about Savings Group programs, methodologies, and systems.

Excellent understanding of cross-cultural communication, workplace relationships, or church relations and the ability to communicate well with others.

Hard worker and resilient.

Highly flexible and creative, assertive, detail-oriented, self-starter with demonstrated ability to work independently as well as in collaboration with a team

Fluent in spoken and written English and Kinyarwanda

Excellent computer skills including but not limited to the Advanced Microsoft Office package

Qualifying university degree in Finance, Accounting, Administration, or similar field study. And a minimum of 2 years of experience.

Knowledge of QuickBooks is a plus.

Willingness to travel up country

HOW TO APPLY

Submit by April 15th, 2022, your candidacy to HOPE International by emailing hoperwanda.recruitment@hopeinternational.org

Please include:

• A Motivation letter with reference for recommendation.
• CV
• Certified Degrees
• Recommendation of your church

 

Administration and Finance Manager at HOPE International: (Deadline 15 April 2022)

Administration and Finance Manager

JOB DESCRIPTION

The Administration and Finance Manager (AFM) is to provide critical direct support to HOPE Rwanda SG Country Director (CD) in field leadership and program financial management.

LOCATION: Kigali, Rwanda

DEPARTMENT: Savings Group Field Staff

REPORTS TO: Country Director

DIRECTLY SUPERVISES: Administration and Finance Officer, CPFG Monitoring Officer

LEVEL: Manager

STATUS: Full-time local employee

FULL JOB SUMMARY

The Administration and Finance Manager (AFM) is to provide critical direct support to HOPE Rwanda SG Country Director (CD) in field leadership and program financial management. This includes administrative support, human resource management, partner financial capacity building, long term planning and budgeting, full responsibility of head office finances and accounting, ongoing financial reporting, and key relationship management with HOPE Rwanda Savings Group (SG) church partners and field staff.

RESPONSIBILITIES

Promote and contribute to the fulfillment of HOPE International’s mission and vision.

Spiritual Integration and Christian Wellness

Actively participate in tri-weekly and other devotions among HOPE staff to maintain a focus on the program’s Christ-centered mission and vision and to promote spiritual growth among staff, group members, and other associated parties.

Ensure a personal healthy spiritual balance within family, work, and church life through the adoption of Biblical, personal, spiritual disciplines.

Relationship Building and Management

Intentionally invest in building a strong, God-honoring relationship with the CD, head office and church partner staff

Assist the CD in developing and maintaining excellent, productive and fruitful relationships with HOPE Rwanda SG ministry partner staff.

Provide administrative and finance support to HOPE Rwanda SG staff through high level oversight as well as hands-on logistics support

In all the above, ensure that relationships are marked by HOPE’s Christ-centered values.

Planning

Assist the CD in the development of annual business plans

Prepare the annual budget and periodic reforecasts using Adaptive, HOPE’s budgeting and financial analysis software.

Collaborate with the HOPE Rwanda SG Operations Manager to directly support church partners to develop, approve, and track annual and quarterly partner budgets and action plans.

In conjunction with the CD, manage and monitor HOPE Rwanda SG cash flow and ongoing financial planning.

Financial Management, Reporting & Analysis

Oversee implementation and compliance with HOPE International’s policies as described in the HOPE Rwanda SG finance manual. Recommend and implement improvements to maintain a strong internal control environment.

Manage contact with HOPE International’s US finance department.

Review HOPE Rwanda SG accounting records in QuickBooks. Prepare monthly journal entries following the month end close process.

With the CD’s approval, submit requests for funding to HOPE International in a timely manner with appropriate documentation.

Carry out all Head Office Financial Reporting functions in compliance with Finance Manual, including the timely submission of monthly financial reports and budget to actual analysis.

Provide analysis of financial reports and actionable recommendations to CD

Ensure that HOPE Rwanda SG is fully compliant with all applicable governmental regulations.

Support church partners to continually improve financial performance within the Savings Group ministry and fully implement the Church Partner Financial Guidelines (CPFG).

Oversee church partner’s financial reporting on HOPE granted funds and the work of the CPFG Monitoring Officer

Ensure the achievement of ministerial goals and objectives while remaining within the budget set out for HOPE Rwanda SG and its partners

Administrative and Human Resources Management

In conjunction with the CD, provide administrative and human resource management, including implementation of adequate HR policies, HR manual reviews, controls, contracts, staff leave reconciliation and structures.

Supervise the Administration and Finance Officer and CPFG Monitoring Officer

Encourage and support the Admin & Finance Officer’s and CPFG Monitoring officer staff development through training, spring of resources, and goal setting

In conjunction with the HOPE International security team, manage security policies and procedures for the HOPE Rwanda SG office.

Manage the organization of key HOPE Rwanda SG administrative and financial documents, including data backup and business continuity planning.

Ensure prompt and accurate payment of payroll and government taxes for HOPE Rwanda SG staff.

Ensure that HOPE Rwanda SG assets and inventory are well documented and well maintained.

Compliance and Risk Management

Propose policy updates to the Finance, CPFG, and HR Manuals as weaknesses or inefficiencies are identified. Prepare full updates to the manuals annually.

Ensure full implementation of, and compliance with policies and procedures as outlined in Finance and HR manuals.

Assist the HOPE Internal Audit team with Internal finance audits.

In conjunction with the CD, support development of the management response and implement agreed upon changes.

Support in the design and implementation of risk mitigation tools and procedures for Rwanda SG, as directed by the CD.

SG Regional and Network Wide Support

Contribute to various projects or initiatives as requested by CSU HOPE international for SG development, mutual country support, or HOPE International progress as a whole.

Other Responsibilities

Lead in design, development and implementation of special projects as requested by the CD

QUALIFICATIONS

Personal confession of Christian faith and commitment to the mission and vision of HOPE International

Qualifying degree in finance, accounting, business administration, or similar field of study

A minimum of five years of experience in mid-level accounting or bookkeeping required, Experience with Christian-leaning Organizations is a plus.

Understanding of, and demonstrated experience with, financial accounting principles, processes, and systems

Experience in using various accounting systems. Proficiency with QuickBooks is preferred

Proficiency with Excel as a tool for data input, reporting, review, and analysis.

Excellent cross-cultural communication

Excellent computer-based communication skills and working knowledge of basic IT.

Fluent communication in English; spoken and written

Working knowledge of French is an advantage

Willingness to travel upcountry and occasionally to other HOPE countries.

Assertive self-starter with the confidence to ask hard questions and hold management accountable

Highly flexible, hardworking, and willing to sometimes work in stressful and frustrating situations

HOW TO APPLY

Submit by April 15th, 2022, your candidacy to HOPE International by emailing hoperwanda.recruitment@hopeinternational.org.

Please include:

• A Motivation letter with reference for recommendation.
• CV
• Certified Degrees
• Recommendation of your church