2 Job Positions at The European Business Chamber of Rwanda: (Deadline 29 June 2022)

2 Job Positions at The European Business Chamber of Rwanda: (Deadline 29 June 2022)

Project Manager at The European Business Chamber of Rwanda: (Deadline 29 June 2022)

Exciting Job opportunity with The European Business Chamber of Rwanda: Project Manager 

Background

The European Business Chamber of Rwanda is a group of businesses, entrepreneurs, and individuals working together to contribute to a flourishing business climate in Rwanda. EBCR supports the business climate by supporting and representing the European Business Community in Rwanda and by encouraging European businesses to invest in Rwanda and trade with Rwanda.

On 18.05.2022 EBCR signed a contract with the EU Delegation in Rwanda to deliver a 3 year programme for the private sector with a focus on 3 strategic areas; Inform, Connect and Represent European connected businesses in Rwanda and European interests. The programme is designed to build a strong European business network and support the entrepreneurial scene in Rwanda. EBCR is therefore hiring a Project Manager to help with the implementation of this programme.

Duties and responsibilities 

Under the overall strategic guidance and the day-to-day supervision of the Executive Secretary, the Project Manager has the following duties and responsibilities:

Job Summary 

The project manager is first and foremost responsible for supporting the implementation of the EU grant project together with the Executive Secretary with a focus on the development of annual programme/project delivery targets. The project manager will also support the development of a EBCR service desk, develop services for members, network management and will lead the development of the new EBCR Youth professional network. The project manager will manage the EBCR data collection, building up a private sector knowledge bank and collaborate directly with stakeholders around data collection, sector reports and publications and be lead on the EBCR newsletter. Furthermore, will help manage EBCR’s internal operations, this includes managing the EBCR website, social media, online starter-pack and HubSpot updates with meeting notes and database building.

Manage the project on day-to-day basis

• Together with the ES develop and deliver on the annual project delivery targets
• Monitor and assure  progress on agreed results framework and performance indicators and regulary report this to ES and the Board; where necessary take appropriate corrective action in agreement with the ES.
• Develop the overall monitoring and evaluation systems for the project and put mechanisms in place for proper and timely reporting to the EBCR office and board and the EU Delegation.
• Prepare quarterly reviews of the project.
• . ( this is primarily task of ES)
• Deliver on internal operations, including social media, database, newsletter and reporting
• Set up the EBCR service desk to support EBCR members
• Lead the development of  the EBCR youth Professional Network

• Contribute to the analytical and policy development of EBCR advocacy work, including the writing of position papers.
• Support the development and delivery of EBCR strategic areas of Connect, Inform and Represent throughout the project.

Impact of Results:

The key results of the role have an impact on the overall success of the project and directly contribute to the EBCR’s  goals.  In specific, the key results have an impact on design, operations and management of activities, creation of strategic long-lasting impact as well as reaching overall project aims.

Skills needed to perform in this position: 

Overseeing monitoring and evaluation activities of the project;

1. Project management and cycle management skills
2. Excellent organisational skills and record-tracking
3. Good communication skills with focus on internal management, reporting and presentation
4. Managing partnerships, policy, resource mobilization and advocacy efforts, and;
5. Facilitating knowledge management and sharing
6. Good ICT skills (Microsoft Office Suite and particularly proficiency with Excel; various online tools e.g, Google Drive, etc.)
7. Language skills; Fluency in French, English and Kinyarwanda

Experience: 

1. Education; BA, MBA, Project Management, Business Analyst, Finance, Innovation & Entrepreneurship, or other courses related to this profile
2. 3+ years of experience working with the private sector in Rwanda
3. Experience with managing networks and stakeholders
4. 2+ years of experience with managing international projects
5. Experience with writing and producing sector reports and position papers
6. Experience with managing social media content and external communication

Project period:

3 Years

Application procedure

We kindly request you to send us your resume (CV) including names and contact details of relevant

references) and a cover letter explaining why you would like to work for EBCR as Project Manager for this project and what qualifies you for the position.

To apply, please send your CV and a cover letter with two work related references to the following e-mail address:info@ebc-rwanda.org before: 29.06.2022 at 5pm

Kind Regards

EBCR Executive Secretary

Johanna Sandberg

Admin and Finance at The European Business Chamber of Rwanda: (Deadline 29 June 2022)

Exciting Job opportunity with The European Business Chamber of Rwanda: Admin and Finance 

Background

The European Business Chamber of Rwanda is a group of businesses, entrepreneurs, and individuals working together to contribute to a flourishing business climate in Rwanda. EBCR supports the business climate by supporting and representing the European Business Community in Rwanda and by encouraging European businesses to invest in Rwanda and trade with Rwanda.

On 18.05.2022 EBCR signed a contract with the EU Delegation in Rwanda to deliver a 3 year programme for the private sector with a focus on 3 strategic areas; Inform, Connect and Represent European connected businesses in Rwanda and European interests. The programme is designed to build a strong European business network and support the entrepreneurial scene in Rwanda. EBCR is therefore hiring a Finance and Administration Officer to help with the implementation of this programme.

Duties and responsibilities 

Under the overall strategic guidance and the day-to-day supervision of the Executive Secretary, the Finance and Administration officer has the following duties and responsibilities:

Finance and Administration Officer 

The Finance and Administration officer is in charge of accounting, receiving payments, preparing invoices, and managing accounts. Responsibilities include keeping records of the organisation’s finances, preparing balance sheets and financial statements, planning budgets, ensuring compliance with legal requirements on the use of funds, controlling expenses and enforcing procedures for effective cash flow management.

We need someone who is responsive, responsible, systematic, and attentive. In this position, you will be expected to constantly refine our EU projects’ finances, as well as recurring workflows of EBCR in a proactive manner. You will be working in the secretariat with the Executive Secretary, Project Manager and Treasurer,and additionally provide support to the Executive Secretary and other team members in related matters of finance and administration.

Key responsibilities

EU project financing & administration – 70%

• Financial planning, budgeting, and reporting; outlining of contracts; processing payments; and monitoring budgetary performance for specific EU co-funded projects run by the EBCR in close collaboration with the Executive Secretary, EBCR treasure and the EU Delegation.
• Ensuring a high quality of finance-related workflows within the projects and in relation to our donor the EU Delegation, notably, in compliance with the specific guidelines provided by the EU Delegation.
• Preparing monthly timesheets together with colleagues; collecting and archiving of evidence for projects as well as administrative and legal documentation.
• Contributing to financial and administrative aspects of new project applications.
• Organizational support for activities carried out as part of EBCR’s Project implementation.

Internal administration – 30%

• Supporting the Project Manager and Executive Secretary in compiling data and documents for the EBCR’s overall budgeting under the guidance of the Treasurer and the Executive Secretary.
• Send Invoice to members and keep track of payments and follow up with EBCR members on payments.
• Processing and archiving of invoices, including in view of external audits.
• Liaising with the EBCR Secretariat to ensure the smooth processing of payslips and holiday rights; and assuming other tasks related to salaries, social security, and taxes.
• Administrative support to the EBCR team: Correspondence with internal and external stakeholders; organisation of meetings.
• Being a small team all staff members are asked to perform some secretarial work.
• Set up and maintenance of general  EBCR archive
• Database management and event administration of participants lists

Skills needed for this position:

• Meticulous and 100% reliable administrator
• Strong team spirit and eager to contribute to common objectives
• Autonomous and independent in task accomplishment
• Ability to prioritise and multitask;
• Ability to write and deliver well designed financial reports in proper English
• Ability to design tailored administrative and record keeping processes
• Good ICT skills (Microsoft Office Suite and particularly proficiency with Excel; various online tools e.g,, Google Drive, etc.)

Experience 

• Broad experience in workflow management and administration
• University degree (B.A. or higher) in relevant subjects (e.g. administration, finance, management, European studies, or other courses related to this profile
• Knowledge of EU funding programmes and opportunities is a + Beneficial: experience in associations, the public sector, or non-profit work
• Language skills; Fluency in French, English and Kinyarwanda

Project period:

3 Years

Application procedure

We kindly request you to send us your resume (CV) including names and contact details of relevant

references) and a cover letter explaining why you would like to work for EBCR as Project Manager for this project and what qualifies you for the position.

To apply, please send your CV and a cover letter with two work related references to the following e-mail address:info@ebc-rwanda.org before: 29.06.2022 at 5pm. 

Project Accountant

Project Communication Social Workers

Kind Regards

EBCR Executive Secretary

Johanna Sandberg