2 Positions at Alight: (Deadline 27 September 2020)

2 Positions at Alight: (Deadline 27 September 2020)

Human Resource Officer at Alight: (Deadline 27 September 2020)

ALIGHT (formerly American Refugee Committee) works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV, and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender-Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its team as Human Resource Officer.

PRIMARY PURPOSE:

The Human Resources Officer is a key member of the HR & Administration team,  responsible for providing support for Employee-related operations, which include filling, staffing, Employee Orientation, leave planning, medical Insurance scheme Management, also with a crucial task to comply with Labor low and policies and procedures of the organization.

KEY RESPONSIBILITIES:

• Ensure that local staff HR files and personal information are always updated and complete;
• Facilitate planning and delivery of effective orientation for new staff, Interns and short term hires;
• Assist in staff’s leave planning and leave reconciliation on a monthly basis;
• Preparation and distribute staff payslips on a monthly basis.
• In charge of issuing and managing staff identity cards;
• Scheduling job interviews and assisting in the interview process when needed;
• Ensuring backgrounds and reference checks for new or change of status staff are completed;
• Assisting in the orientation of new employees (work station, computer, emails, introduction around the office);
• Maintaining current HR files and databases;
• Prepare Perdiems for staff who are traveling on the mission and all necessary HR department PRFs.
• Medical Insurance scheme management ( Prepare the staff medical insurance prepayment schedule on a monthly basis and also Provide medical insurance cards for all national staff and inform insurance company when staff leave the organization, etc…);
• Performing file audits to ensure that all required employee documentation is collected and maintained;
• Represent the assigned project and other responsibilities, as well as ALIGHT, in relevant coordination and planning meetings at the various sites and Kigali, and with diverse stakeholders;

• Coordinate and manage the external and internal correspondences from Human Resource Department;

MINIMUM QUALIFICATIONS

• Minimum Bachelor’s degree in Human Resources or directly related field;
• At least four years’ direct HR working experience;
• Proven work experience as an HR Officer or similar role and capacity in the like-minded agency;
• Strong background in Finance and Administration is an added advantage;
• Excellent written and verbal communication in English, including effective presentation and facilitation skills;
• Proven track record of working with INGO auditors as far as HR Audit requirements are done;
• Proficiency in Microsoft Office Suite;
• Conversance with an application of Rwanda labor law;
• Excellent organizational skills and attention to details;
• Able to deliver on time/Meet STRICT DEADLINES and willingness to work in a busy environment;
• Willingness to learn and adaptive with a very good attitude towards work and others.
• Proficiency in the use of computers and standard applications required.

KEY BEHAVIORS & ABILITIES:

• Commitment to personally champion ALIGHT’s program vision and mission and inspire others to do the same;
• Strong intercultural skills, diplomatic skills; excellent strategic thinking, and strong ability to manage staff, to resolve conflicts, and build relations with diverse stakeholders;
• High level of flexibility and tolerance to ambiguity;
• Collaborative, results-oriented team member and to adapt to situations as required due to changes on the ground;
• Capacity to work independently in a fast-paced environment and deliver results within tight deadlines;
• Ability to maintain a high level of confidentiality;
• Initiative, resourcefulness, and innovation;
• Capacity to think ahead and highlight areas of risk and concern;

APPLICATION GUIDELINES:  Interested and qualified candidates should submit a 1page Cover letter, an updated CV (maximum three pages) and names, title, and contacts of three professional referees, to include most recent or current employer/supervisor (all in/as one document) – via email only to:

[email protected]  with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is September 27^th, 2020 at 16:00hrs. Only shortlisted candidates will be contacted.

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.

Driver at Alight: (Deadline 27 September 2020)

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV, and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender-Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its Team as a Driver- Field-based?

PRIMARY PURPOSE:

The Driver will technically support the implementation of programs in accordance with ALIGHT Rwanda’s annual work plan and as per administrative/transportation regulations and standard operating procedures. He/she will be responsible for transporting program, administrative, and refugee staff by vehicle with ALIGHT areas of operation.

PRIMARY DUTIES & RESPONSIBILITIES 

• Drive office vehicles for the transportation of ALIGHT staff and visitors with other authorized personnel
• Transport ALIGHT goods to their destination in a safe, responsible and timely manner
• Collection and delivery of mail, documents, and other courier items in a safe, responsible and timely manner
• Ensure that all assignments and trips are authorized, embarked on, and completed on time, with all travel and delivery requirements as per the office standards
• Oversee the day-to-day maintenance of the assigned vehicles including checking the oil, water, battery, brakes, tires, etc. and log them in the start-of-the-day checklist
• Perform minor repairs and/or arrange for other repairs by logging and urgently reporting to the supervisor
• Ensure that vehicles are driven safely, optimizing engines use, economizing fuel as well as minimizing wear and tear
• Report all vehicle maintenance problems, incidents, accidents, and damage using official forms immediately to the supervisor
• Guard vehicle against theft and vandals and ensure that vehicles are locked and parked in the officially assigned locations
• Ensure that the steps required by ALIGHT rules and regulations are taken into consideration in case of involvement in an incident or accident or damage to the vehicle
• Appropriately log official trips, daily mileage, gas consumption, oil changes, greasing, etc. using the official ALIGHT/UNHCR logbooks
• Submit assigned vehicle performance and activities accounted for at the end of every week to the supervisor
• Maintain vehicle safety standards as per the ALIGHT driver’s guidelines at all times
• Ensure full accountability for time, assignments, and activities on a weekly basis to the supervisor
• Ensure the cleanliness of the vehicle at all times
• Respect the speed limits and obey all other Rwanda traffic laws when driving ALIGHT vehicles
• Be available to work longer hours, after hours and weekends, and when necessary or in an emergency
• Assist in loading and unloading of vehicles when necessary
• Perform any other duties assigned by the supervisor, or any other ALIGHT Senior Manager.

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:

• High school diploma
• Valid Rwanda driver’s license Level B&D
• Demonstrated understanding of transportation law
• Excellent driving skills with a minimum of 5 years’ experience as driving with a good driving record
• Experience in driving through the remote parts of the country
• Good judgment in traffic and knowledge of traffic patterns
• Good knowledge about car mechanics
• Good knowledge of refugee camps and the surrounding Districts
• Good in communication in English; local language skills preferable
• Holder of qualification in Vehicle Maintenance and Repairs desired

KEY BEHAVIORS & ABILITIES:

• Flexible, effective teamwork and interpersonal skills
• Well-organized, systematic, careful, responsible, trustworthy and punctual
• A team player – personable, caring, helpful, reliable, and diplomatic
• Good personal grooming and personal presentation
• Must be able to perform all physical aspects of the above job duties
• Willingness to work long and irregular hours, shift duty, and on public holidays as required
• Willingness to take regular and extensive travel to ARC project areas in provinces
• Commitment to the aims and goals of ARC
• Discreet and respectful of confidentiality
• Able to work under little to no supervision

APPLICATION GUIDELINES:  Interested and qualified candidates should submit a 1page Cover letter, an updated CV (maximum three pages) and names, title, and contacts of three professional referees, to include most recent or current employer/supervisor (all in/as one document) – via email only to:

[email protected]  with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is September 27^th, 2020 at 16:00hrs. Only shortlisted candidates will be contacted.

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.