2 Positions at Living Water International- Rwanda: (Deadline 11 June 2021)

Context

(Major forces, changes and larger goals affecting the required work)

Stakeholders

(Key receivers of the required work)

1.   A changing global NGO operating environment.

2.  Increased demands for accountability – both organizational and personal.

3.  Increased demands for responsiveness – both organizational and personal.

4.     Global Climate Change

5.     Country History and Current Affairs

6.     Global Water Crises

7.     LWI five-year strategic plans.

8.     In-country culture and language

1.     Programs Manager

2.     Country Director

3.     Other country Office Staff

4.     Beneficiaries (communities, schools, churches Health care facilities etc.)

Deliverables

(What must be provided to Stakeholders)

Competencies

• Coordinate sanitation and hygiene department at Living Water International Rwanda (LWIR)
• Serves as the focal point person in hygiene and sanitation matters within the country office.
•  Implementation of Hygiene and Sanitation activities using any of Living Water Traditional approach, CLTS, PHAST, CBEHPP approaches
• Facilitate the dissemination of Hygiene and Sanitation best practices including menstrual hygiene among the communities and institutions where LWIR implements water projects.
• Use existing structures such as Community Health Workers, Water user committees, Health clubs, etc. to promote hygiene within the communities and institutions.
• Work closely with District Health directorate, Watsan officers, Environment Health Officers, Ministry of Health Staff to plan and implement hygiene activities.
• Keep up to date information and data on the national health sector, and advice the country management team on the new health and hygiene updates as they are issued by the ministry of health.
• Facilitate the establishment, training & coaching of both Community and School Health Clubs
•  Train and coach the communities and Water user committees to keep hygiene at the water points.
• Train LWIR staff, stakeholders, and church leaders on SH best practices
• Participate in WASH related surveys /studies within out of WPAs.
• Support the country office in the fight of diseases and pandemics such us Covid19 and any others.
• Write WASH project concept notes or proposals to seek funds.
• Facilitate Hygiene and Sanitation promotional events within then districts of operations or at the national level.
• Supervisor staff, casual laborers, trippers, or volunteers whenever they assigned to work in sanitation and hygiene department.
• Prepare project budget for sanitation and hygiene activities.
• Prepare accountability reports for travel and other program related expenses.
• Coordinate with Community leaders to schedule Hygiene Educational Trainings.
• Maintain an inventory of and replace Hygiene and sanitation Supplies as needed.
• Extend all possible technical support to other LWIR team members, contractors whenever required.
• Represent the organization in hygiene and sanitation sector working groups and meetings at community, district, and national levels.
• Prepare weekly, monthly, quarterly work plans and progress reports.
•  Report all sanitation and hygiene activities in Salesforce and Taro works or any other reporting platforms.
•  Ensure that Sanitation and Hygiene promotion activities are integrated with other program activities.
• Contribute to the implementation.
• Maintaining all the records and data of Sanitation and hygiene activities.
• Working in harmony with all other country office staff and field. teams for the effective and efficient day-to-day management of the WASH activities in program areas.
• Coordinate with other community-based stakeholders in the WASH Program Areas (WPAs) for smooth, efficient, and effective. implementation of Sanitation and Hygiene activities.
• Document the Most Significant Change Stories (MSC) from communities and institutions where LWIR operates.
• Support and advise the Programs Manager, WASH Engineer to integrate hygiene and social inclusion patterns during design and execution of water and sanitation hardware.
• Participate and contribute to the LWI technical working groups at regional or global levels.
• Contribute to the baseline surveys, midterm and end-line evaluations of WASH Programs.
•  Contribute to the development of WASH Program Area (WPA) and the Country Strategic Plan.
•  Perform any other work-related task assigned by supervisor.

  LWI Core competencie Honor God

• Develop People
• Pursue Excellence
• Be good stewards

 Interpersonal competencies

• Communicate effectively.
•  Develop relationships easily.

Education background and experienc

• At least, a University degree in:
• Environmental Health, Public health, Nursing with five years’ working experience in hygiene and sanitation promotion program/project.
• Water and Sanitation engineering /management with five years’ working experience in hygiene and sanitation. promotion program/project.
• Social sciences (social works, development studies, and related fields) with five years’ working experience in hygiene and sanitation promotion program/project.
• Knowledgeable in Hygiene and Sanitation sector within Rwanda, policies, implementation process, and procedures
• At least five year’s working experience with INGOs, UN or Government of Rwanda
• Hands-on experience on CLTS and PHAST models. Knowledge of CBEHPP being an asset.
• Excellent community mobilization and training skills.
• Computer literate: Microsoft word, excel, Power point, internet and social media
• Excellent command of English and Kinyarwanda languages is a must.
• Hold a valid driving License (Category A or B)
•  Ready to stay and work in the rural Districts where LWIR operates.
• Able to demonstrate Christian witness at work and within stakeholders.

Self-management Competencies

•  Manage logistics and schedules.
• Work independently.
• Self-motivated.
• Reliable.

Position:

Executive Assistant-Country Office

Employee Type:

Full time

Supervisor:

Country Director

Department:

Country Director’s Office

POSITION PURPOSE:

Responsible for performing advanced, diversified, and confidential administrative/operational assignments for the Country Director. Provides calendar management, travel coordination, event planning, and administrative project management. Projects and administrative tasks may include correspondence, presentation and report preparation, file maintenance, cross-functional collaboration, meeting room/conference set up, expense calculation and filing, and meeting/ greeting visitors among others.

DIMENSIONS:

Direct Reports

None

Travel

5%

Budget Management

None

JOB REQUIREMENTS:

EDUCATION/EXPERIENCE

• A degree in Public/business Administration/office management, Public relations, development studies /project management, Marketing, and any other relevant experience/skills.
• 3-5 years of previous administrative/office /project management experience, in supporting an executive office.

BUSINESS COMPETENCIES & GENERAL SKILLS

•  Proficient in Microsoft programs
• Ability to maintain a high level of accuracy and confidentiality.
• Communication, fluency in English verbal and written.
• Diplomatic approach when dealing with people & issues.
• Able to speak and communicate well in the local Kinyarwanda.
• Understanding of business leadership, strategy management and technical functions.
• Understanding of group process and facilitation skills.
• Understanding of the overall Ministry of Living Water.

• Team player, detail oriented and be able to accomplish multi tasks.
• Assertive, results and service focused with a high degree of integrity.
• Reliable/Dependable
• Time management
• Analytical.
• Should be a quick learner.
• Understanding of organizational behavior and change dynamics.
• Systematic thinking
•  Self-knowledge
•  Interpersonal skills
• Negotiation skills
• Commitment
• Service and results orientated.
• Relationship versatility

AREAS OF RESPONSIBILITY

Outputs

Quality Requirements

Sources of Feedback

1.   Compile, consolidate, analyses and synthesize Country Program reports.

• Prepare Country Monthly Management Report
• Review the Monthly Management reports of the Rwanda operation and provide feedback to the CD.
• Ensure that technical issues raised in the monthly reports are timely communicated and address.
• Assist in facilitating Country workshops, meetings, and other processes

• CD
• SMT

2.     Support the Implementation of LWI Rwanda strategy which is linked to the LWI 5 Year Strategic Directions

•  Support the strategic planning process.
• Ensure that strategic planning is well documented and readily accessible.
• Ensure that corporate communications are aligned with the Strategic Directions.

• CD
• SMT

3.     Relationship management

• Ensure effective communications to and from the Country Director’s Office
• Maintain effective networks, as agreed with CD and SMT.
• Ensure consistent messaging in coordination with CD.
• Displays openness, honesty, and integrity.
• Ensure there is open communication with the SMT, LWI-R staff, the Region and LWI headquarters.

• CD
• SMT
• Staffs

4.     Keep abreast of changes in the global leadership environment

• Develop an understanding of the larger business requirements and the demands that this places on the work of LWI Rwanda.
• Is aware of the current changes, threats and opportunities that will affect the services delivered by the LWI Rwanda.
• Provide information to key players on current issues related to the water sector, and its impact on LWIR.

• CD
• SMT

5.     Market the services of LWI Rwanda

• Provide timely support to program departments and partners as needed.
• Ensure that LWIR leadership initiatives are well documented and available

• CD
• SMT

6.     Support and facilitate the governance structures of LWI Rwanda.

• Assist with communicating the new Organizational Culture and Governance Structure.
• Assist the CD plan/attend Board meetings where necessary.
•  Support the CD in organizing the Performance Agreement Meetings with his direct reports.

• CD
• SMT

7.     Manage Delegated Projects

•  Handle designated projects on behalf of the CD.  These are projects that would not fit into any one of the senior team functions.
• Ensure that the CD’s travel, as well as International travel for LWI Rwanda is well organized.

•  CD
• SMT

8.     Administer the office of the CD

• Ensure that both a paper-base and electronic filing system is improved and maintained.
•  Support the work of LWI Rwanda SMT
• Ensure that the staff in charge is well informed of issues arising during the absence of the CD.
• Ensure that the staff in charge receives quality support.
• Ensure that the Senior Leadership Team is well informed of the issues affecting the leadership of the Organization.
• Ensure that meeting preparations are timely and professional.
•  Ensure that minutes of the various leadership meetings capture the meeting accurately and are available timeously.
• Ensure that the confidentiality of the CD’s office is maintained.
• Ensure that all communications from the CD’s office is courteous and professional.
•  Deal with other issues as requested.

• CD
• SMT