3 Job Positions at Ethos: (Deadline 30 March 2023)

3 Job Positions at Ethos: (Deadline 30 March 2023)

Security Risk Manager at Ethos: (Deadline 30 March 2023)

CALL FOR JOBS AT CHURCH WORLD SER VICE, RWANDA FOR A POSITION OF SECURITY RISK MANAGER.

Ethos Attorneys and consultants is one of the leading law and consultancy firms in East Africa with an enviable assemblage of legal professionals and consultants created to provide excellent and solution-tailored legal, advisory and consultancy services to a broad clientele.

Our unique and enviable approach to law and consultancy services has been acclaimed and embraced by clients within and outside the continent. Ethos Attorneys and consultants offers variegated legal, advisory and consultancy services to individuals, companies, governments, institutions and Organizations through our repertoire of skilled, competent and professional team of legal and non-legal professionals. Law firm’s Address: KG 7 Avenue, At the Junction of KG559St and KG546 St, House 02-Kacyiru, Kigali, Rwanda, Tel: +250 784257690, e-mail: info@ethos-attorneys.com, website: www.ethos-attorneys.com

On behalf our client Church World Service Rwanda, we are looking for a self-motivated, qualified individual with passion to join the team on the position of Security Risk Manager

Job Profile.

Position Title: Security Risk Manager

Reporting to: Country Representative Rwanda

Division :  Church World Service – Africa

Department:  Security Risk Management

Job Location: Rwanda (Kigali and roving within CWS program field locations)

Grade Level:  Grade8, Manager, National

Introduction: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate based on race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

Primary Purpose:

The Security Risk Manager (SRM) sits within Rwanda Country Office Leadership team &he/she is part of CWS Africa Security Risk Management Team. This role will be part of a CWS Africa dispersed Security Risk Management team – leading, delivering and advising on a full range of CWS safety and security standards and policy across the country (In Kigali and field offices/program locations). The SRM will take part in ensuring best practices, a consistent and comprehensive security management approach and promote a proactive and inclusive security culture. Designing, developing and implementing processes and procedures in line with CWS values, mission and vision.

This position is primarily responsible for supporting, implementing and ensuring the system at misapplication of safety and security risk management policies and procedures for all CWS Africa operations in Rwanda. The Security Risk Manager will compile and draft Weekly Country Security Updates; conduct international staff residential surveys analyze and complete security assessments of ongoing activities in Rwanda and ensure proper documentation and filling of security electronic and physical files. This position will act as the primary safety and security focal point in daily operations in Rwanda. This position will liaise closely with the Security Risk Management Coordinator in Nairobi, Kenya.

Essential Duties

Management

• Develop and periodically review Country office Security Management Plan (SMP) and Field safety and security protocols, and standard operating procedures in areas of operation
• Maintain up-to-date information of staff movement within the Country including travelers coming in-country for official missions
• Request security guards’ deployment; oversee performance of the contracted security guards in Rwanda and coordinate very closely with the management of the contracted private security company. Oversee deployment and compliance of contracted security companies in the field locations outside Kigali where CWS has program activities
• Organizing, training, and coordinating of Floor Wardens in line with CWS Africa Safety and Security Manual
• Oversee periodic conducting of drills to assess level of response, areas of improvement, facilitate After Action Review and report to the country representative on next course of action.
• Collect, update and communicate information regarding the security situation in CWS areas of operation using existing CWS security manual guidelines, and available provided resources for gathering information.
• Coordinate and liaise with the Administration Supervisor/in charge on servicing of fire extinguishers and first aid boxes to ensure that Rwanda offices and field office locations/worksites are compliant
• Conduct international staff residential security site assessments as requested, share report of the findings and recommendations with the country Representative and advice staff.
• Conducting of office building evacuation & lockdown drills in line with CWS security manual guidelines and facilitate After Action Review (AAR);
• Attend regional security meetings in areas of operation, prepare and follow-up on action plans arising from such meetings that pertain to staff security, including taking minutes of the proceedings.
• Periodically review Rwanda security risk rating and update the Security Risk Management Coordinator, Country Representative and Rwanda Program Leadership Team on findings, impact to CWS programming and give recommendations.
• Ensure proper documentation and filing of Country Office security electronic and physical files.
• Conduct security site assessments of work and accommodation sites using CWS Africa Minimum Operating Security standards (MOSS)
• Conduct periodic field audits of security conditions and implementation of security procedures and field worksites’ assessments, and surveys for new sites.
• Provide security expertise to Rwanda Leadership Team and support the Country Representative in managing crisis security situations in-country.
• Serves as the security focal point on all matters relating to security with CWS / Africa staff when deployed in Rwanda.
• Analyze, escalate where necessary and follow up on all security-related Incident reports emanating from staff within Country.
• Develop and review contingency plans on emergency relocation and evacuation plans.
• Develop and maintain good working relationships with the host country Government(s), Local and Regional law enforcement agencies, UN Agencies, Diplomatic missions, NGOs, ACT Partners and US Embassy Regional security office among other external stakeholders
• Develop, review and ensure up to date safety and security risk management policies in place are systematic and applicable.
• Provide support to other CWS Country office(s) when required with the approval of Rwanda Country Representative.
• Review and update CWS Africa Field safety and security protocols, and contingency plans prior to deployment of staff in areas of operations.
• Review Country Security Risk Assessment (SRA) documents Rwanda on a quarterly basis or when the security situation changes warranting review.
• Support, implement and ensure systematic strategic application of safety and security risk management policies and procedures, in-country.
• Liaise closely with the Security Risk Management Coordinator, in Nairobi, Kenya.

Monitoring and Reporting

• Monitor and report on security conditions in-country where CWS has program activities, assessing threats to CWS staff, and advice staff to manage risks.
• Compile and issue Weekly Country Security Updates to CWS travelers deployed in-country and national staff and dissemination of any situational update reports with recommendations to the Security Risk Management Coordinator in Nairobi and the Rwanda Country Representative.
• Ensure the surveillance cameras are operational and within donor requirements on storage duration, working closely with the IT team in-country and in Nairobi- to ensure surveillance systems are operational and report any technical issues to IT. 

Security Briefings

• Provide security orientation to new hires, Security briefing for all CWS incoming visitors in Rwanda.
• Provide pre departure and on-arrival security briefing to CWS travelers heading to Rwanda and any other country assigned to support with pre-departure security briefing in line with CWS Africa Security Risk Management Travel portal.
• Develop and review security brief documents to capture current security situation in-country and across any other assigned areas of operation.

Security Trainings

• Liaise with training unit and take part in the development and delivery of CWS internal safety and security training programs
• Monitor and report on compliance on mandatory security trainings, and refresher trainings to all floor wardens using existing CWS Security manual in Rwanda country office.
• Trainallnewstaffonsafetyandsecurityproceduresandprovideperiodicrefreshertrainingtoregular staff, and support with other regional security training with the security Risk Management Team.

Qualifications:

Experience:

• A minimum of Eight (8) years professional security experience, four of which non-profit or NGO work experience within international humanitarian programs required.
• At least four (4) years of full-time operation in a humanitarian sector within Rwanda is required
• Experience of remote supervision is required.
• At least three (3) years direct supervisory experience required.
• Experience in developing and implementing safety and security frameworks, plans and processes is required.
• Experience in conducting security risk assessments required.
• Experience in compiling and drafting security reports including incident reporting is required.
• Experience in coordinating response to security emergencies preferred;
• Familiarity with physical security measures such as CCTV, safe room design, perimeter security, and access control, as well as demonstrate a strong understanding of communications technology and procedures required.
• Situational and contextual awareness, with an ability to effectively represent Country representative at forums and with external stakeholders preferred/desired.

Skills:

• Demonstrated knowledge and understanding of INGOs security frameworks;
• Ability to manage competing priorities under minimal supervision in a continuously changing and challenging environment.
• Sensitivity to gender and cultural issues.
• Excellent communications skills, with fluency in written and spoken English. Working knowledge of French is added advantage.
• Writing skills test may be requested.
• Excellent organizational and time management skills.
• Ability to effectively manage and coordinate with geographically dispersed team

Education & Certifications:

• Bachelor’s Degree in a security Risk Management field, humanitarian, or development, is required.
• Certified Security Risk Management professional (Country or /and regional level) is preferred.

Abilities:

• Influence and negotiate with internal and external actors, particularly in complex and/or stressful
• Provide high quality security and safety training to new staff, and ongoing advice and guidance, to staff members and visitors;
• Work flexibly and remain calm in demanding situations; willingly travel and work in difficult environments;
• Work and make decisions independently and contribute to overall operations at management levels

• Exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems in the field;
• Maintain a high-performance standard with attention to detail, completing tasks within set timeframes;
• Exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems;
• Deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
• Manage large and diverse workload under pressure with competing priorities.
• Maintain the integrity of official records;
• Analyze and solve complex problems and make sound decisions;
• Work with minimal supervision;
• Maintain a high-performance standard with attention to detail;
• Work independently and contribute to overall operations of RSC Africa;
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Important Requirements:

• Strong English communication skills, both written and oral;
• Ability to work in a multi-cultural environment required;
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.

Special Requirements:

• COVID Vaccination is required for all successful candidates.
• The candidate should be of good health, willing and able to travel extensively in often-difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa.
• This position is based in Rwanda.
• This position requires use of laptops at all time; competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes-difficult conditions to meet demands of a dynamic operational program.
• Driver is License Class B and above.
• Background check, which includes references and an educational criminal check, is required before the start of employment.
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• Full time.
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.

HOW TO APPLY

• All interested individuals must apply online and send their cover letter, a detailed CV and notarized academic documents in one PDF formant document to ethosrecruitmentservices@gmail.com
• Application deadline is: March 30, 2023 at 5:00pm Rwandan time.
• Only shortlisted candidates will be contacted.

 

Finance and Administration Manager at Ethos: (Deadline 30 March 2023)

CALL FOR JOBS AT CHURCH WORLD SER VICE, RWANDA FOR A POSITION OF FINANCE AND ADMINISTRATION MANAGER.

Ethos Attorneys and consultants is one of the leading law and consultancy firms in East Africa with an enviable assemblage of legal professionals and consultants created to provide excellent and solution-tailored legal, advisory and consultancy services to a broad clientele.

Our unique and enviable approach to law and consultancy services has been acclaimed and embraced by clients within and outside the continent. Ethos Attorneys and consultants offers variegated legal, advisory and consultancy services to individuals, companies, governments, institutions and Organizations through our repertoire of skilled, competent and professional team of legal and non-legal professionals. Law firm’s Address: KG 7 Avenue, At the Junction of KG559St and KG546 St, House 02-Kacyiru, Kigali, Rwanda, Tel: +250 784257690, e-mail: info@ethos-attorneys.com, website: www.ethos-attorneys.com

On behalf our client Church World Service Rwanda, we are looking for a self-motivated, qualified individual with passion to join the team on the position of Finance and Administration Manager

JOB DESCRIPTION.

Position Title: Finance and Administration Manager

Reporting to: Country Representative Rwanda

Division : Church World Service – Africa

Department: Finance

Job Location: Kigali, Rwanda

Grade Level:

Introduction:

 Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

Primary Purpose:

This position is responsible for providing leadership to the Finance and Administration Departments within CWS Rwanda country office. It will ensure that CWS Rwanda is compliant with relevant CWS and Donor policies and procedures within the finance and administration departments. These will include, but not limited to, budget preparation, planning and oversight as well as coordination, management, and reporting. The position will ensure efficient operations and procedures to ensure organizational effectiveness. The role will also oversee the planning, training, quality control, and monitoring of the Administration team in Rwanda.

Essential Duties:

Management and Supervision

• Provide leadership and supervise the administrative functions (Office Management, Finance, and IT) of the CWS Rwanda office ensuring they are professional, effective and efficient
• Ensure the relevant SOPs are regularly updated and stored and training sessions on the same arranged
• Ensure the smooth day-to-day running of the office through supervision and management; planning and supervising work of the program-related finance staff including tracking and monitoring of procurements and expenditures
• Develops and maintains good working relationship with external partners, vendors, contractors and other stakeholder
• Provide originality, initiative and good judgment in applying CWS policies to new and unusual problems
• Manage and monitors workload within the unit and prioritizes work assignment accordingly
• Coordinate, support and liaises with other CWS Africa offices and sub-offices regarding visits, reports, office policies and services
• Plan and execute annual process reviews for the entire administrative function

Finance management:

• Provide leadership and support for all financial management areas including accounting, payments, and reporting systems and
• Coordinate with related staff to ensure that project budgets, accounting and fiscal control procedures are implemented effectively
• Responsible for annual budgeting process. Providing direct supervision of forecasting and costing out of items proposed in the budget. Manages and consolidates projections from all departments
• Provide ongoing financial administration to the country office, including the processing of approvals for procurements, consultant agreements, and vendor invoices
• Oversee the monthly projections of expected expenses and monitors expenditure within the administrative function
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements
• In Coordination with the Country Representative, update and implement all necessary policies and accounting practices; improve the finance department’s overall policy and procedure
• Ensure financial management systems are in line with CWS Africa’s SOPs, Cooperative Agreement and 2CFR200
• Work closely with the team over the project implementation planning and cash flow projections.
• Support staff to effectively manage their budgets through training sessions;
• Ensurefinancialrecordsandbackupdocumentationisreadyandadequateforinternalandexternal audits;
• Coordinate and lead the annual audit process, liaise with external auditors;
• Reports any violation of compliance with CWS Africa’s SOPs, Cooperative Agreement and 2 CFR 200, as well as any instances of conflict of interest to the Chief Financial Officer at Headquarters;

Compliance:

• Oversee all administration and ensure strict compliance with CWS Africa’s SOPs, Cooperative Agreement and 2 CFR200
• Ensure the administration units are in compliance with Fileserver organization and group email protocols
• Ensure development, implementation, dissemination, monitoring and adherence of Standard Operating procedures (SOPs)for the entire administration function
• Conduct job function observations of administration, Finance and IT staff to ensure compliance is met and identify any areas of improvement or training needs
• Oversee regular internal audits and end of year financial audits
• Assist in program development and proposal preparation as needed

Administration (Property, Logistics, IT and Office Management):

• Oversee the inventory of office equipment and supplies
• Oversee the Fixed Assets Register
• Oversee travel arrangements for staff, both domestically and internationally
• Oversee visa processing for expatriate staff
• Oversee the maintenance of a clean and professional working environment
• Develop and train on office management policies and procedures
• Assist Administration Supervisor in ensuring compliance with procurements and CWS Africa’s SOPs, Cooperative Agreement and 2CFR200

Performance Management:

• Provide direct supervision and leadership to administration staff to include Administration Supervisor, and Senior Finance Officer including yearly performance evaluations, developing job descriptions, participating in hiring and coordinating leave;
• Provide regular feedback to administrative staff and manages facilitation of training, coaching and mentoring;
• Manage and ensures establishment of performance expectations and on boarding for all administrative staff

Staff Care:

• Monitor and ensure safe, healthy, and professional work environment for the administration units
• Actively supports staff by promoting safe space, open-door policy and the escalation policy
• Ensureandmanagesworkingresourcesavailedtostaffintheadministrationunits
• Ensuredirectreportsareaccessingandusingtheirbenefitsappropriatelyincludingleave

Qualifications:

Experience:

• Minimum of eight (8) years of relevant work experience required
• Minimum of two (2) years of supervisory experience, with an international NGO in a similar position required
• Two (2) years of work experience in an organization that adheres to US Government CFR 200

Skills:

• Strong computer skills, in particular Microsoft Excel, Word, Outlook and Access required.
• Excellent organizational and time management skills
• Strong verbal and written English language skills
• Working knowledge of Sage ERP System Working knowledge of the 2 CFR 200
• Knowledge of Rwanda laws and customs preferred.

Education & Certifications:

• Bachelor’s Degree in Business Administration, Public Administration, Strategic Management or a related field, or four (4) years additional work experience in a similar field required in lieu of a bachelor’s degree.
• Master’s Degree preferred.

Abilities:

• Serve as a coach/mentor to staff
• Supervisestafftoensurepoliciesandproceduresareimplementedandexecutedinaccordancewith guidelines and standard operating procedures
• Exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems
• Travel in sub-Saharan Africa on short notice and often under difficult conditions to meet demands of a dynamic program
• Communicate effectively both verbally and in writing
• Deal effectively and courteously with many associates, outside agencies, refugees, and members of the public
• ConductoneselfinaprofessionalandcourteousmannertorepresentthebestinterestsofRSCAfrica and CWS
• Maintain a high-performance standard with attention to detail
• Carry out all of the duties of the position efficiently and effectively with minimal supervision; Work independently and contribute to overall operations of RSC Africa
• Take initiative in the development and completion of projects within the specified timeframe; Maintain strict confidentiality with RSC Africa administrative and operational information; Manage a large and diverse workload under pressure with competing priorities
• Workwellasateaminamulti-culturalenvironmentwhilemaintainingahighlevelof
• Effectively manage RSC Africa’s resources; and
• Actively contribute to the successful implementation of the U.S. Refugee Admissions Program (USRAP)
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Important Requirements:

• Strong English communication skills, both written and oral

• Ability to work in a multi-cultural environment required
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required

Special Requirements:

• COVID Vaccination is required for all successful candidates
• The candidate should be of good health, willing and able to travel extensively in often difficult conditions and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa
• This position is based in Kigali, Rwanda
• This position requires use of laptops at all time, competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program
• Background check which includes references and an educational and criminal check is required before the start of employment for applicants.
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• Full time
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic
• Any other special requirements

HOW TO APPLY

• All interested individuals must apply online and send their cover letter, a detailed CV and notarized academic documents in one PDF formant document to ethosrecruitmentservices@gmail.com
• Application deadline is: March 30, 2023 at 5:00pm Rwandan time.
• Only shortlisted candidates will be contacted.

 

Human Resource Manager at Ethos: (Deadline 30 March 2023)