3 Job Positions at G5(DC) ILO – International Labour Organization: (Deadline 8 August 2023)

Introduction

The ILO is looking to recruit a National Project Coordinator (NPC) to be based in Kigali (Rwanda) for a new development cooperation project, titled “Boosting Decent Jobs and Enhancing Skills for Youth in Rwanda’s Digital Economy.”

Rwanda’s Vision 2050 formulates the ambition of fully developing the country’s economic and social potential. The blueprint recognizes the critical importance of the Rwandan “demographic dividend” as young people (16 to 30 years old) make up 27 per cent of the total population. However, young people face a severe lack of decent and productive employment. Many youth in Rwanda are un- and under-employment, with young women being considerably over-represented. At the same time, Rwanda has highly prioritized digitalization as means to transform Rwanda’s socio-economic development. The digitalization of the Rwandan economy is conceived as a cross-cutting enabler for the growth of other sectors of the economy but also and a source for the creation of decent and productive jobs within and beyond the ICT sector.

The project “Boosting Decent Jobs and Enhancing Skills for Youth in Rwanda’s Digital Economy” (the Project) will support Rwanda’s structural transformation and contribute to a just transition towards a digital economy. It is financially supported by the Government of Luxembourg with an implementation period of four years. Its main goal is to enable more young women and men in Rwanda to access decent jobs in Rwanda’s digital economy, focusing on the youth between the age brackets of 16 and 30 years from Secondary Cities as well as Kigali.

The three main components of the project are:

• Promoting job creation and entrepreneurship opportunities in the digital economy, including through supporting employment policy development and implementing interventions that stimulate enterprise growth.
• Improve digital skills of young women and men, including by supporting Technical and Vocational Education and Training institutions in developing and implementing digital skills trainings.
•  Facilitate young people’s transition to decent work in the digital economy, including through digital internship and career guidance schemes as well as strengthening online job search platforms.

The project thus takes a systemic approach focussing on labour demand, labour supply and labour mediation. Implementation will be based on evidence and research and will emphasise public-private partnerships, collaboration with national and sectoral stakeholders and development partners and involvement of young people .

Reporting lines:

The National Project Coordinator (NPC) will work under the direct supervision of the Project Manager of the “Boosting Decent Jobs and Enhancing Skills for Youth in Rwanda’s Digital Economy” project, based in Kigali, Rwanda.

The ILO Country Office for the United Republic of Tanzania, Burundi, Kenya, Rwanda and Uganda will provide programmatic and operational support to the project team. In close coordination with the Project Manager, the NPC will also receive technical support from technical specialists based in the ILO Regional Office for Africa and in the Decent Work Team for Eastern and Southern Africa.

The incumbent will be working in a project team consisting of an International Project Manager, a Finance and Administrative Assistant and a Driver.

Description of Duties

• In close coordination with the Project Manager, develop a detailed project work plan in alignment with the project’s objectives and expected results as well as support the effective implementation of activities with criteria of timeliness, quality and effectiveness, gender-sensitivity, while ensuring the achievement of planned results in the time frame and within budget, in accordance with the project’s requirements and the policies, values and procedures of the ILO;
• Organize and participate in project meetings and events, including awareness raising, implementation and validation workshops with stakeholders;
• Identify and conclude partnerships with implementing partners to deliver jointly the necessary tools and support services to project beneficiaries, including in the areas of digital business development services, digital skills development and digital employment services.
• Closely support implementation partners throughout the delivery of project activities and ensure timely and quality delivery of services to project beneficiaries, with a focus on ensuring a gender-sensitive approach and inclusion of young people with disabilities in the project’s activities;
• Engage in efforts to strengthen relationships to cooperate and coordinate with government ministries, employers’ and workers’ organizations, non-governmental organizations, UN organisation and other development partners , target groups, particularly young people, and donors in the planning and implementation of project activities;
• Develop and follow up on monitoring and evaluation activities, monitoring the project’s progress in line with the M&E framework, prepare inputs to project progress reports, including documentation of good practices and lessons learned;
• Effectively communicate project results to internal as well as external stakeholders; disseminate knowledge products and studies produced by the project;
• Undertake missions relating to project implementation;
•  Undertake any other duties or tasks as needed.

Required qualifications

Education

A first level university degree in development, social science, economics, education, labour or a related discipline/field.

Experience

The successful candidate should have at least three years of professional experience in the area of designing, managing and implementing development cooperation projects.

Prior experience and in and familiarity with one of the following areas relating to youth employment programmes in the digital economy is required: (1) digital skills development, incl. TVET; (2) promotion of enterprises and start-ups in the digital economy; (3) delivery of digital employment services. Experiences in several of the aforementioned areas is considered a strong asset.

Familiarity with ILO policies, technical programmes and procedures, including experience working with the United Nations, Ministries of Labour, TVET, Education, ITC or other government Ministries Departments and Agencies, would be an added advantage, as would experience working in the digital economy.

Languages

Excellent command of English. Good knowledge of French is considered an asset.

Competencies

• Ability to work effectively in a team and excellent interpersonal skills.
• Strong written and verbal communication skills, including the ability to write accurate reports and to build networks to obtain cooperation with partners.
• Ability to maintain good working relationships with all project stakeholders.
• Ability to establish and maintain systems within project operations.
• Ability to understand and effectively work with Government, workers and employers’ organizations, non-government organizations and UN agencies.
• Ability to work independently, quickly, precisely, and take initiative and responsibility
• Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office
• Proven ability to implement projects in cooperation with project partners and key stakeholders
• Proven ability to take ownership of all responsibilities, to act with integrity and transparency by maintaining social, ethical and organisational norms
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory and inclusive behaviour and attitudes.

Introduction

The ILO is looking to recruit a Finance and Administrative Assistant to be based in Kigali (Rwanda) for a new development cooperation project, titled “Boosting Decent Jobs and Enhancing Skills for Youth in Rwanda’s Digital Economy.”

Rwanda’s Vision 2050 formulates the ambition of fully developing the country’s economic and social potential. The blueprint recognizes the critical importance of the Rwandan “demographic dividend” as young people (16 to 30 years old) make up 27 per cent of the total population. However, young people face a severe lack of decent and productive employment. Many youth in Rwanda are un- and under-employment, with young women being considerably over-represented. At the same time, Rwanda has highly prioritized digitalization as means to transform Rwanda’s socio-economic development. The digitalization of the Rwandan economy is conceived as a cross-cutting enabler for the growth of other sectors of the economy but also and a source for the creation of decent and productive jobs within and beyond the ICT sector.

The project “Boosting Decent Jobs and Enhancing Skills for Youth in Rwanda’s Digital Economy” (the Project) will support Rwanda’s structural transformation and contribute to a just transition towards a digital economy. It is financially supported by the Government of Luxembourg with an implementation period of four years. Its main goal is to enable more young women and men in Rwanda to access decent jobs in Rwanda’s digital economy, focusing on the youth between the age brackets of 16 and 30 years from Secondary Cities as well as Kigali.

The three main components of the project are:

• Promoting job creation and entrepreneurship opportunities in the digital economy, including through supporting employment policy development and implementing interventions that stimulate enterprise growth.
• Improve digital skills of young women and men, including by supporting Technical and Vocational Education and Training institutions in developing and implementing digital skills trainings.
• Facilitate young people’s transition to decent work in the digital economy, including through digital internship and career guidance schemes as well as strengthening online job search platforms.

The project thus takes a systemic approach focussing on labour demand, labour supply and labour mediation. Implementation will be based on evidence and research and will emphasise public-private partnerships, collaboration with national and sectoral stakeholders and development partners and involvement of young people.

Reporting Lines  

The Finance and Administrative Assistant (FAA) will work under the direct supervision of the Project Manager of the “Boosting Decent Jobs and Enhancing Skills for Youth in Rwanda’s Digital Economy” project. They will work under the general supervision and guidance of the Director of the ILO Country Office for the United Republic of Tanzania, Burundi, Kenya, Rwanda and Uganda. The Country Office will provide programmatic and operational support to the project team. The team will receive technical support from relevant technical specialists of the ILO.

The incumbent will be working in a project team consisting of an International Project Manager, a National Project Officer and a Driver.

Description of Duties

The activities will involve administrative and financial aspects of the project. Specific duties to be performed include the following:

Administrative tasks

• Perform administrative work including interpretation, maintenance of official documents and files, manage project correspondence (drafting, sending, filing) and assist the Project Manager and National Project Coordinator in setting up an appropriate electronic filing system covering the entire project;
• Participate in the organization and preparation of meetings and make all important administrative arrangements for the organization of workshops and seminars and provide administrative and/or secretarial services for such meetings, seminars and/or workshops;
• Research and prepare administrative documents for the project team members for use during official missions, special meetings;
• Prepare the necessary documentation for service contracts, external collaboration contracts as well as contracts with suppliers of goods and services and any type of contract required by the project, assist in monitoring such contracts;
• Make travel arrangements, hotel reservations and prepare travel authorization and security clearance forms for project staff, settle travel claims for office staff or others as appropriate

Financial tasks

• Maintain financial records for the project and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports;
• Prepare cost estimates and budget forecasts as well as requests for commitments, payments and budget revisions in close collaboration with Programme and Finance Units in the ILO Country Office. Ensure timely discharge of financial responsibilities of the project’s contractual obligations to third parties based on ILO rules;
• Provide procedural and registration support to analyse, document, classify, record and process various financial transactions;
• Calculate and compile cost estimates and projected budget expenditures and collaborate in the preparation of project budget statements, verify project budget allocations;
• File and archive project financial documents and maintain project administrative and financial records, including for possible audits and verifications required;
• Draft all correspondence related to the administrative and financial management of the project in accordance with the regular procedures of the office, ensuring follow-up;
• Perform any other relevant duties as assigned by the Project Manager and National Project Coordinator.

Required qualifications

Education

Completion of secondary school education supplemented by a formal training in accounting and/or finance such as ACCA Level I and administrative field.

Experience

At least five years of progressively responsible financial and administrative work, and some training in an administrative field. Experience in donor funded projects and with the UN system or an International NGO and in addition experience of working with an enterprise resource planning (ERP) system is a strong advantage.

Languages

Excellent knowledge of English. Working knowledge of French is an asset.

Competencies

• Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures.
• Knowledge of or willingness to learn in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
• Knowledge of International Accounting standards such as International Public Sector Accounting Standards (IPSAS) or other international or national accounting standards.
• Good analytical skills. Ability to reason and make sound judgements.
• Ability to maintain financial records and prepare clerical accounting reports and statements.
• Ability to deal with confidential matters with discretion.
• Must display high standards of ethical conduct.
• Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office.
• Ability to evaluate correspondence and inquiries for best course of action.
• Ability to respond to work related inquiries in an appropriate manner.
• Ability to obtain services from other work units inside or outside the office for completion of tasks.
• Ability to communicate effectively both orally and in writing.
• Ability to work on own initiative as well as a member of a team.
• Ability to work in a multicultural environment and to demonstrate gender sensitive and non-discriminatory behaviours and attitudes.

Introduction

The ILO is looking to recruit a Driver to be based in Kigali (Rwanda) for a new development cooperation project, titled “Boosting Decent Jobs and Enhancing Skills for Youth in Rwanda’s Digital Economy.”

Rwanda’s Vision 2050 formulates the ambition of fully developing the country’s economic and social potential. The blueprint recognizes the critical importance of the Rwandan “demographic dividend” as young people (16 to 30 years old) make up 27 per cent of the total population. However, young people face a severe lack of decent and productive employment. Many youth in Rwanda are un- and under-employment, with young women being considerably over-represented. At the same time, Rwanda has highly prioritized digitalization as means to transform Rwanda’s socio-economic development. The digitalization of the Rwandan economy is conceived as a cross-cutting enabler for the growth of other sectors of the economy but also and a source for the creation of decent and productive jobs within and beyond the ICT sector.

The project “Boosting Decent Jobs and Enhancing Skills for Youth in Rwanda’s Digital Economy” (the Project) will support Rwanda’s structural transformation and contribute to a just transition towards a digital economy. It is financially supported by the Government of Luxembourg with an implementation period of four years. Its main goal is to enable more young women and men in Rwanda to access decent jobs in Rwanda’s digital economy, focusing on the youth between the age brackets of 16 and 30 years from Secondary Cities as well as Kigali.

Reporting Lines

The Driver will work under the direct supervision of the Project Manager of the “Boosting Decent Jobs and Enhancing Skills for Youth in Rwanda’s Digital Economy” project. They will work under the general supervision and guidance of the Director of the ILO Country Office for the United Republic of Tanzania, Burundi, Kenya, Rwanda and Uganda. The Country Office will provide programmatic and operational support to the project team.

Description of Duties

• Drive project vehicle for official purposes to facilitate movement of staff and/or goods.
• Drive project personnel to project sites within Kigali as well as across different regions in Rwanda and other planned activity locations for delivery of project activities.
• Meet official personnel at the airport and facilitate immigration and customs formalities.
• Collect and deliver mail, pouch, documents, and other items.
• Ensure proper day-to-day maintenance of assigned vehicle through timely minor repairs and arrange for timely major repairs and checking of oil, tyres, brakes and water levels, car washing, etc. so that the vehicle is always kept clean and in good running condition. Provide inputs to the preparation of the vehicle maintenance plans and reports.
• Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit and other MOSS-compliant equipment, and necessary spare parts in the assigned vehicle; keeps track of insurance and other tax formalities.
• Keep records of use of vehicle, daily mileage, gas consumption, oil changes, greasing and other services.
• Ensure that the steps required by ILO rules and regulations and Road Safety and Security are taken in case of involvement in accident.
• Perform miscellaneous office support functions such as messenger services and making photocopies.
• Provide logistical support with project workshops, seminars or training when required.
• Perform other related duties by the Supervisor.

Required qualifications

Completion of Secondary education, valid  and clean driving licence, knowledge of driving rules and regulations, and skills in minor vehicle repairs. A safe driving course will be an advantage.

Experience

At least two years of work experience as a driver, plus safe driving record.

Languages

Working knowledge of an official national language of the duty station. Knowledge of English. Working knowledge of French considered an asset.

• A high level of driving and vehicle repair and maintenance skills.
• Excellent knowledge of local driving rules and regulations.
• Proven ability to keep accurate records of the use of vehicle.
• Proven ability to drive safely in local traffic conditions.
• Ability to undertake minor vehicle repair.
• Ability to take initiatives.
• Good knowledge of chauffeur protocol and courtesies.
• Good knowledge of security issues.
• Knowledge of rules and procedures on vehicle management including maintenance of official vehicles and knowledge of mechanics and maintenance and repair of vehicles.
• Experienced in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office.
• Ability to work in a polite, courteous and cooperative manner.
• Ability to handle, track and keep project records.
• Ability to present a professional image at all times.
• Ability to deal calmly with unexpected circumstances or delays.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory and inclusive behaviours and attitudes.
• Discretion and respect for confidentiality.