3 JOB POSITIONS AT Health Sector Staff Mutual Aid Group (HSS-MAG) : ( Deadline : 13 May 2019 )
JOB AT Health Sector Staff Mutual Aid Group (HSS-MAG) : Loan Officer : ( Deadline : 13 May 2019 )
HEALTH SECTOR STAFF MUTUAL AID GROUP
Terms of Reference: Loan Officer
Position: Loan Officer
Location: Kigali, Rwanda
Reports to: HSS-MAG Manager
Contract Type: Full time
BACKGROUND:
Rwanda’s health sector has grown rapidly over the past 25 years. Being a services sector, one of its core assets is skilled and devoted personnel. To enhance staff motivation, retention, the Ministry of Health (MoH) together with various stakeholders in the health sector championed the establishment of a savings and credit scheme, called Health Sector Staff Mutual Aid Group (HSS-MAG) where health sector staff can accumulate savings and access affordable credit. Additionally, it aims to stimulate a saving culture and promote social cohesion among Health Sector staffs.
GENERAL FUNCTION:
The HSS-MAG Loan officer is responsible for all loans operations from the collection of loans data, recording, keeping the supporting documents and preparation of loans reports.
RESPONSIBILITIES AND DUTIES:
The HSS-MAG Loan officer will:
Support the General Manager of HSS-MAG to provide accurate and timely records of all the Loan Management transactions of HSS-MAG.
Report to the Manager on a monthly basis on the performance of Credit control operations of HSS-MAG,
Maintaining daily loan Management reports, and preparing and distributing weekly and monthly Loan Repayment reports to management in accordance with HSS-MAG requirements.
Preparation of the loan requested file for analysis and approval by the BOD
Preparing Loan amortization and interest calculation,
Preparing letters to institutions for the instruction of the loan repayment, the started month for loan repayment and the period of reimbursement for each loan granted and inform at the end of loan repayment.
Filing and keeping member’s loan files and all correspondence
Loan ageing lists are issued in a timely manner in accordance with the HSS – MAG Procedures;
To ensure that a loan reconciliation is prepared on a monthly basis
He/She is responsible and liable of all loans malpractices of HSS/MAG, including loss and poor handling of supporting documents, lack or inadequate filing of loans files, inaccuracy in reports, non-compliance with procedures in loan reimbursement procedures,
Participate in the preparation of HSS-MAG annual plan and budget; Manage budget to ensure that budget include the right interest rates applied by HSS – MAG and other income
Ensure timely disbursement of funds to members and regularly update management on loans and repayments status
QUALIFICATION:
Must be of Rwandan nationality
Fluent in English and Kinyarwanda; French is an asset
Must hold a Bachelor’s degree (A0) in management or in Finance with 3-year experience in a saving and credit institution. Holding a CPA or ACCA is an added advantage;
High Analytical skills;
Report writing and presentation skills.
Time management skills;
Excellent problem-solving skills and clear logical thinking;
Proven working experience in the microfinance field
Thorough knowledge of loans principles and procedures
Good computer skills in word processing (MS Word), spreadsheet (MS Excel), and accounting software
Able and willing to learn to extend his/her scope of work
Honest and trustworthy.
Strong attention to detail and confidentiality.
HOW TO APPLY:
Interested candidates should submit soft copies of the motivation letter, CV and notarized copy of required degree, other important documents and Maximum of 3 persons of professional references addressed electronically to the HSS-MAG Secretariat at the Ministry of Health, latest Monday 13th May 2019 on the following email address: hssmag2017@gmail.com
Questions/clarifications may be requested by email to the following email address: hssmag2017@gmail.com.
Kindly note that only shortlisted candidates will be contacted for the exam and interview.
Dr. Aline MUNYANSHONGORE
HSS-MAG Vice-Chairperson
Health Sector Staff Mutual Aid Group (HSS-MAG)
Terms of Reference: Manager
Position: Manager
Location: Kigali, Rwanda
Reports to: HSS-MAG Board of Directors
Contract Type: Full time
Application deadline: May 10th, 2019
BACKGROUND:
Rwanda’s health sector has grown rapidly over the past 25 years. Being a services sector, one of its core assets is skilled and devoted personnel. To enhance staff motivation, retention, the Ministry of Health (MoH) together with various stakeholders in the health sector championed the establishment of a savings and credit scheme, called Health Sector Staff Mutual Aid Group (HSS-MAG) where health sector staff can accumulate savings and access affordable credit. Additionally, it aims to stimulate a saving culture and promote social cohesion among Health Sector staffs.
HSS – MAG intends to fill in a position of Manager. The incumbent will coordinate HSS MAG activities and will be the focal person for HSS-MAG day to day activities.
GENERAL FUNCTION:
The Manager oversees the coordination and administration of all activities of HSS- MAG including strategic plans, organization’s management, human resources management, and financial management, organization’s leadership, and internal control of all HSS – MAG activities and ensures that all HSS – MAG activities are implemented effectively with efficacy and efficiency. S/he is also responsible for staff mobilization in health facilities and other institutions.
SPECIFIC RESPONSIBILITIES
Reporting directly to the Board of Directors, the Manager shall be responsible to:
Develop or propose amendments to HSS-MAG key policy and strategy documents
Develop a resource mobilization strategy
Develop proposals and strategies for stronger partnerships
Planning and implementation of HSS- MAG activities
Developing new initiatives to support HSS-MAG strategic plan
Develop and implement long-term goals and objectives to achieve a successful outcome;
Participate in the preparation of HSS-MAG annual plan and budget; Manage budget to ensure that the approved budget is properly implemented; Prepare the budget execution report;
Participate in the Board meetings
Implement all Board of Director’s decisions and recommendations
In consultation with the Board of Directors, organize the recruitment of HSS MAG staff, interview, and select well-qualified staff;
To implement all internal control procedures
To evaluate HSS-MAG performance of
QUALIFICATION:
Must be of Rwandan nationality
Fluent in English and Kinyarwanda; French is an asset
Must hold a Bachelor’s or Master’s degree in Financial Management and Administration, Finance, banking or Economy,
More than 7 years’ relevant experience (for Bachelor’s degree) and 3 years (for a Master’s degree);
High Analytical skills;
Excellent writing and oral communication skills.
Time management skills;
Excellent problem-solving skills and clear logical thinking;
Proven working experience in the microfinance field or Banking
Good mastery of accounting software, plus other common computer skills ((MS Word), spreadsheet (MS Excel)
Able and willing to learn to extend his/her scope of work
Honest and trustworthy.
Strong attention to detail and confidentiality.
Excellent communication skills
Excellent interpersonal skills
HOW TO APPLY:
Interested candidates should submit soft copies of the motivation letter, CV and notarized copy of required degree, other important documents and Maximum of 3 persons of professional references addressed electronically to the HSS-MAG Secretariat at the Ministry of Health, latest Monday 13th May 2019 on the following email address: hssmag2017@gmail.com
Questions/clarifications may be requested by email to the following email address: hssmag2017@gmail.com.
Kindly note that only shortlisted candidates will be contacted for the exam and interview.
Dr. Aline MUNYANSHONGORE
HSS-MAG Vice-Chairperson
JOB AT Health Sector Staff Mutual Aid Group (HSS-MAG) : Accountant : ( Deadline : 13 May 2019 )
HEALTH SECTOR STAFF MUTUAL AID GROUP
Terms of Reference: Accountant
Position: Accountant
Location: Kigali, Rwanda
Reports to: HSS-MAG Manager
Contract Type: Full time
BACKGROUND:
Rwanda’s Health Sector has grown rapidly over the past 25 years. Being a services sector, one of its core assets is skilled and devoted personnel. To enhance staff motivation, retention, the Ministry of Health (MoH) together with various stakeholders in the Health Sector championed the establishment of a savings and credit scheme, called Health Sector Staff Mutual Aid Group (HSS-MAG) where staff can accumulate savings and access affordable loans. Additionally, it aims to stimulate a saving culture and promote social cohesion among Health Sector staffs.
GENERAL FUNCTION:
The HSS-MAG accountant is responsible for all accounting operations from the collection of accounting data, recording, keeping the supporting documents and preparation of financial statements.
RESPONSIBILITIES AND DUTIES:
The HSS-MAG accountant will:
Support HSS-MAG Manager to provide accurate and timely records of all the financial transactions of HSS-MAG.
To structure the accounting department, determine the resource requirement and recommend any changes that are deemed necessary in order to improve the efficiency of the accounting department;
To ensure that all taxes and statutory deductions are paid on time,
Prepare all payments and submit to authorized persons for approval with supporting documents,
Responsible for Petty Cash Management;
To take on the responsibility of the monthly, financial reporting in accordance with HSS-MAG reporting package
To ensure that the savings and loans ageing lists are issued in a timely manner in accordance with the HSS – MAG Procedures;
To ensure that all reconciliations are prepared on a monthly basis, including but not limited to bank reconciliations, savings and loans reconciliations, tax reconciliations where applicable (e.g. VAT, PAYE, withholding taxes and any others that may be pertinent to Rwanda), statutory deductions reconciliations (RSSB), etc.
To ensure that the cash flow forecasts are prepared and issued in a timely manner in accordance with the HSS-MAG policies;
To take charge of the treasury management to include managing the cash flow, liaising with the company’s bankers,
Ensure the respect of the internal control procedures related to financial operations and funds disbursements;
Keeping all cash management document (Check Book, Receipt Book, Payment Order, LPO,…)
Ensure that the accounting books are adequately filled including the deposit journal, credit journal, incomes and expenditure journal, bank journal, and the main ledger;
Keep chronologically in a safe place all supporting documents to justify the operations done;
Ensure the control of all cash in and out of HSS-MAG and oversees cash operations before they are counterchecked by the Manager,
Report to the Manager on a monthly basis on the performance of accounting operations and the financial statements of HSS-MAG,
He/She is responsible and liable of all accounting malpractices of HSS/MAG, including loss and poor handling of supporting documents, lack or inadequate filing of accounting books, inaccuracy in financial reports, noncompliance with procedures in cash utilization (payments, transfers, money safe mismanagement, etc.),
Participate in the preparation of HSS-MAG annual plan and budget; Manage budget to ensure that budget line items are expended as per approved budget; Prepare the budget execution report;
In coordination with the person responsible for credit and risk management, ensure timely disbursement of funds to members and regularly update management on loans and repayments status
QUALIFICATION:
Must be of Rwandan nationality
Fluent in English and Kinyarwanda; French is an asset
Must hold a Bachelor’s degree (A0) in Accounting or in Finance with 3-year experience in a saving and credit institution. Holding a CPA or ACCA is an added advantage;
High Analytical skills;
Report writing and presentation skills.
Time management skills;
Excellent problem-solving skills and clear logical thinking;
Proven working experience in the microfinance field
Thorough knowledge of accounting principles and procedures
Good mastery of accounting software, plus other common computer skills ((MS Word), spreadsheet (MS Excel)
Able and willing to learn to extend his/her scope of work
Honest and trustworthy.
Strong attention to detail and confidentiality.
HOW TO APPLY:
Interested candidates should submit soft copies of the motivation letter, CV and notarized copy of required degree, other important documents and Maximum of 3 persons of professional references addressed electronically to the HSS-MAG Secretariat at the Ministry of Health, latest Monday 13th May 2019 on the following email address: hssmag2017@gmail.com
Questions/clarifications may be requested by email to the following email address: hssmag2017@gmail.com.
Kindly note that only shortlisted candidates will be contacted for the exam and interview.
Dr. Aline MUNYANSHONGORE
HSS-MAG Vice-Chairperson
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