3 Positions at Ministry of Infrastructure (MININFRA): (Deadline 11 June 2021)

3 Positions at Ministry of Infrastructure (MININFRA): (Deadline 11 June 2021)

3 Positions at Ministry of Infrastructure (MININFRA): (Deadline 11 June 2021)

Monitoring & Evaluation (M&E) Specialist at Ministry of Infrastructure (MININFRA): (Deadline 11 June 2021)

RECRUITMENT ANNOUNCEMENT

BACKGROUND

The Ministry of Infrastructure (MININFRA) is responsible for sustainable economic development and poverty reduction through the growth of Infrastructure and promotion of related services across Transportation, Energy, Water & Sanitation, Housing and Urbanization Sectors. MININFRA currently has various vacant job positions to be filled. Therefore, the Ministry is seeking highly competent and motivated individuals to fill the vacant positions reflected in the table below.

2. ToRs FOR M&E SPECIALIST AT MININFRA/PCU) 

I.                   Position Information

 

Post Level:          Monitoring & Evaluation (M&E) Specialist

Project:                Second Rwanda Urban Development Project (RUDP II)

Supervisor:        Project Coordinator

Duty Station:     Ministry of Infrastructure, Kigali

Duration:            5 years-1 year renewable contract subject to satisfactory performance

II. Objective of the Assignment

The M&E Specialist appointed at the MININFRA Project Coordination Unit (PCU) will serve as the focal person for all Monitoring & Evaluation activities related to RUDP II. In fact, the M&E Specialist will be responsible for monitoring the progress on achieving the Project Development Objective (PDO) and PDO results indicators as defined in the Project Appraisal Document and will ensure that all the information for monitoring and evaluating project performance is updated and regularly reported to the Project Coordinator.

III. Duties and Responsibilities

The project is basically implemented at the 6 Secondary City Districts and City of Kigali while the implementation coordination of different Project activities by component and subcomponent is under CoK-KUUT; LODA/RUDP- SPIU; REMA SPIU and MININFRA PCU which is overall coordinating Institution. The M&E Specialist based at each Implementing Agency will be preparing the periodic M&E reports by gathering information/data and reports related to project implemented activities; and submit them to the M&E Specialist-PCU at MININFRA for the review and consolidation.

In view of this project line of reporting, the main objectives of this position is to help the Project Coordination Unit for strengthening its overall ability to monitor and evaluate project performance, generate comprehensive and regular reports, and facilitate evidence-based feedback and decision making for the project. The key duties and responsibilities are as follows:

i.To ensure that project implemented activities conform and contribute to national policies on urbanization;

ii. To develop and maintain a project M&E data across all components in accordance with the project implementation manual;

iii To provide assurance that project implemented activities are for intended purpose of the RUDP II and progressing well;

iv. To identify from the data/information gathered as part of M&E the bottlenecks and other shortcomings arising in the course of project implementation and make strategic recommendations;

v. To closely monitor overall project implementation and report on its progress in accordance with required formats and frequency;

vi.To collect and analyze data from all implementing entities at the national and district levels on project progress and performance;

vii. To support LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs                                                                                                                                                          in project M&E and reporting and ensure the quality of reports;

viii. To compile progress reports as required by the PIM (notably, quarterly progress report) and otherwise needed, for the Project Coordinator’s review and authorization to forward to the World Bank and other relevant stakeholders;

ix. To provide guidance on M&E/reporting template for LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs and plan for building the M&E capacity for the whole project.

IV. Scope of Work

The M&E Specialist will perform the following tasks:

1. Assist RUDP II to Develop its Monitoring and Evaluation Framework and Plans

a.In consultation with RUDP II stakeholders, assist to develop the RUDP II monitoring and evaluation framework;

b. Carry out an assessment of existing monitoring arrangements in RUDP II and identify areas in need of improvement;

c.Based on the project results framework and in close collaboration with M&E Specialists at LODA/RUDP- SPIU, CoK-KUUT and REMA SPIU; develop a simple and user friendly monitoring/reporting format that corresponds to project categories. Also develop guidelines for using the monitoring format.

d. Assist LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs to implement the M&E framework, guidelines and the tools;

e.Prepare annual monitoring and evaluation plan consistent with M&E framework;

f.Capacity Building of M&E staff at LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and SC District PIUs;

g. Organize capacity building training for relevant M&E staff among RUDP II Implementing Agencies to minimize M&E capacity gaps;

h. Conduct M&E training needs assessment among M&E staff at all RUDPII stakeholders through surveys and identify M&E capacity gaps (if any), and then after develop appropriate training packages for RUDP II in consultation with stakeholder’s demands and needs with a focus on filling the framework templates.

2.  Prepare Quarterly and Annual reports to be submitted to the World Bank

a. Prepare quarterly and annual reports on project progress based on project activities and indicators; consolidate information received from the LODA/RUDP- SPIU, CoK-KUUT and REMA SPIU M&E Specialists;

b.Ensure proper filing of project documents being collected from all Implementing Agencies (IAs) like monthly supervision report, safeguard related reports and so on;

c. Review the M&E periodic reports prepared and submitted by LODA/RUDP- SPIU, CoK-KUUT and REMA SPIU M&E Specialists, and help them improve the quality of periodic progress reports when necessary;

d.  Based on the required data, develop the M&E reporting format for the districts and CoK in consultation with CoK-KUUT, LODA/RUDP- SPIU and REMA SPIU M&E Specialists which will prevail all the necessary required information at central and local level;

e.Based on the comments shared by the development partner, to revise and improve quarterly reports and resubmit as necessary.

3. Field Monitoring and Monitoring Report Writing

a.In support of IAs’ M&E Specialists, to jointly organize the on job monitoring field visit on the construction sites to District and CoK level and support them on the use of monitoring techniques;

b.Guide IAs’ M&E Specialists to prepare and/or improve field monitoring reports and help them to disseminate for feedbacks.

V. Deliverables

a. Regularly updated RUDP II M&E Framework;

b. RUDP II M&E Plan;

c. Availability of RUDP II M&E formats/templates for both District and National levels;

d.Hands on tools for monitoring progress;

e. Field Monitoring Reports in collaboration with CoK-KUUT, LODA/RUDP- SPIU and REMA SPIU M&E Specialists;

f.Training Completion Reports;

g.Monthly report on works and consultancies performed;

h.End of Assignment Report;

i. Compiling information on the progress of project works.

VI.  Impact of results

The key results will have to meet the project objectives and satisfying all project objective indicators.

VII. Competencies

a. Demonstrate commitment and dedication towards RUDP II demands;

b. Proven organizational and inter-personal skills, ability to work in a multi-cultural team environment;

c.   Ability to work under tight deadlines;

d.  Essential computer skills in particular competency in the use of windows MS offices programs (Word, excel, Power points etc).

Operational effectiveness:

a.  Results-driven and initiative-taking behavior;

b.  Ability to plan and organize work and establish priorities;

c.  Informed, sound and transparent decision-making skills;

d. Thoroughly and methodically collect, verify and record data, demonstrating attentions to detail and identifying and correcting errors of his/her own initiative.

Orientation and Communication:

a. Good interpersonal and networking skills;

b.  Ability to establish and maintain effective working relations with colleagues and seniors;

c.   Supports and encourages open communication in the team and facilitates team work

d.  Ability to work under minimum supervision;

e. Ability to work with multiple stakeholders from a wide range of disciplines and fields and having diverse and competing views and interests.

Professional Competencies

a. Professionalism: Ability to conduct data analysis using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

b.Communication: Speaks and writes clearly and effectively exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed.

c. Teamwork: Works collaboratively with colleagues to achieve organizational goals; shares credit for team accomplishments and accepts joint responsibility for team shortcomings and overall responsibilities

d. Planning and Organizing: Develop clear goals that are consistent with agreed strategies; identifies priorities and assignments; adjust priorities as required; allocates appropriate amount of time and resources for completing works; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

e. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provide oversights and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings where applicable

Managerial Competencies

a. Leadership: establish and maintain relationship with a broad range of people to understand needs and gain support; anticipates and resolve conflicts by pursuing mutually agreeable solutions.

VIII.   Qualifications

 Education and experience:

  • Master’s Degree in Social Sciences preferably in Development Planning, Economics Management with five (5) of relevant working experience; or Bachelor’s Degree in Social Sciences preferably in Development Planning, Economics, Management but with at least seven (7) years of experience in monitoring and evaluation, results based management;
  •  Academic degree in Engineering would be an added advantage;
  • Sound knowledge of Rwanda’s development planning process and development plans;
  •  Knowledge and experience in designing M&E systems and conducting evaluations;
  •  At least five (5) years of experience (Master’s Degree) in monitoring and evaluation, results based management;
  •  Excellent writing and analytical skill in drafting concept notes and reports;
  •  Understanding and knowledge of basic computer applications such as MS Words, Excel, PowerPoint and data base management; and
  • Experience in monitoring and evaluation with a background and interest in the analysis of socio-economic issues and related policy matters
  • Experience in data collection and quantitative analysis methods;
  • The M&E specialist should possess excellent technical skills in socio-economic research and program and project performance assessment;
  • Demonstrates broad knowledge and understanding of public sector, public financial management and project performance assessment;
  • Proven experience in data collection and data analysis using software tools such as MS excel, SPSS, STATA and other packages;
  •  Experience in working with Development partner preferably World Bank or government system implementing World Bank funded projects is an added advantage.

Detailed Terms of reference can be found on the Ministry’s Website.

 Link: https://www.mininfra.gov.rw/updates/announcements

MODE OF APPLICATION

Interested candidates must submit an application letter addressed to the Permanent Secretary Ministry of Infrastructure, accompanied by updated and detailed curriculum vitae, copy of national identity card, and non-notified copies of academic documents.

Scanned application documents must be submitted in a single file by email to [email protected]  not later than 11/06/2021  by 5 pm Kigali Time.  For more details, please call 4247.

Done at Kigali, on 03/06/2021

Patricie UWASE

Permanent Secretary

CC:

  • Hon. Minister of Infrastructure

              KIGALI

 

Environmental and Social Risk Management Specialist at Ministry of Infrastructure (MININFRA): (Deadline 11 June 2021)

BACKGROUND

The Ministry of Infrastructure (MININFRA) is responsible for sustainable economic development and poverty reduction through the growth of Infrastructure and promotion of related services across Transportation, Energy, Water & Sanitation, Housing and Urbanization Sectors. MININFRA currently has various vacant job positions to be filled. Therefore, the Ministry is seeking highly competent and motivated individuals to fill the vacant positions reflected in the table below.

3. ToRs FOR ENVIRONMENTAL AND SOCIAL RISK MANAGEMENT SPECIALIST AT MININFRA/PCU 

I.  Position Information
 Post Level:          Environmental and Social Risk Management Specialist
Project:                Second Rwanda Urban Development Project (RUDP II)
Supervisor:        Project Coordinator
Duty Station:     Ministry of Infrastructure, Kigali
Duration:            5 years-1 year renewable contract subject to satisfactory performance.

 

II.  Objective of the Assignment
Environmental and Social Risk Management Specialist appointed at the MININFRA Project Coordination Unit (PCU) will serve as the focal person for all Environmental and Social Risk Management activities related to RUDP II.

III.    Duties and Responsibilities

Under the complete supervision of National RUDP Coordinator, the Environmental and Social Risks Management Specialist will be responsible for, but not limited to, the following duties:

  • Reviewing ESMF and coordinating the development and implementation of the ESMP, ESIAs, and other environmental safeguards in compliance with relevant safeguard policies of the Government of Rwanda and the World Bank;
  • Oversee implementation of all ESF instruments including ESMF, SEP, LMP and RPF as well as GBV action plan for relevant subprojects;
  • Monitor the progress in development and implementation of relevant ESMPs ensuring that National environmental laws and policy as well as the World Bank’s ESSs are fully complied with and the reporting requirements are fulfilled;
  • Support and guide LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs              in the technical matters related to Project Environmental and Social risks management and ensure the quality of reporting;
  • To provide guidance on the implementation of ESF instruments for LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs and plan for building the Environmental and Social Safeguarding capacity for the whole Project;
  • Carry out a regular supervision of the civil works progress and environmental compliance by the contractors;
  • Ensure the enforcement of the implementation of the approved ESMPs by the contractors;
  • Immediately report to RUDP Coordinator of any incident happening at the site of the civil works (Staff/workers accidents, any environmental catastrophes, etc.);
  • Support and guide LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs in the assessment and valuation of the Community’s properties affected by the Project activities during the preparation of Resettlement Action Plans;
  • Ensure the quality of prepared Resettlement Action Plans and supervise their implementation;
  • Supervise the establishment of Grievance Redress Committees (GRC) at the Cell, Sector and District level and ensure that they are operational;
  • Ensure that social and environmental grievances are managed effectively and transparently through the grievance redress mechanism;
  • Facilitate and ensure trainings of E&S project staff and community institutions in environmental management including community health and safety;
  • Work closely with Environmental and Social Safeguard from other RUDP II Implementing Agencies by ensuring reporting, monitoring and evaluation; and fully addressing the environmental and social compliance issues of the subproject; providing a well-documented, evidence-based compliance reports to be incorporated into the project monthly, quarterly and annual reports;
  • Prepare and submit the monthly, quarterly and annual environmental and social compliance reports to the RUDP Coordinator.

IV.    Minimum Qualifications

Bachelor’s Degree in Environmental Sciences, Environmental Management, Environmental Chemistry, Environmental Engineering, Sociology, Anthropology, Health and Sanitation, Social Sciences, Development Studies, Community Development, with seven (7) years of experience in the Environmental and Social Safeguarding domain.

Or

Master’s Degree in the same fields with at least five (5) years’ of experience in Environmental and Social Safeguards of development partners funded projects/programs.

V.  Professional Experience

  • At least 3 years of experience in project management and supervision of civil works contracts execution more specifically roads, storms water drainage and informal settlement upgrading;
  • Understanding, implementation and procedures of World Bank funded Projects;
  • Experience in the ESIA or social-economic assessments;
  • Experience in implementing Environmental Management and Monitoring Plans, or Resettlement Action Plans and Community Development Projects;
  • Capacity to lead stakeholder engagement, communication, information and education campaigns with affected communities;
  • Knowledge and experience in Rwandan regulations and permitting processes related to social risk management;
  • Ability to interact with communities and contractors;
  • Effectiveness in analyzing and resolving project implementation issues;
  • Familiarity with the relevant Government procedures and regulations;
  • Demonstrated ability to work in teams and have leadership skills;
  • Be an organized person to keep track of many different project activities and
  • Ability to prepare reports in English and to read and communicate in Kinyarwanda and English;
  • Fluency in French would be an added advantage;
  • High level of computer literacy, including Word, Excel, PowerPoint, email and Internet.

Detailed Terms of reference can be found on the Ministry’s Website.

Link: https://www.mininfra.gov.rw/updates/announcements

MODE OF APPLICATION

Interested candidates must submit an application letter addressed to the Permanent Secretary Ministry of Infrastructure, accompanied by updated and detailed curriculum vitae, copy of national identity card, and non-notified copies of academic documents.

Scanned application documents must be submitted in a single file by email to [email protected]  not later than 11/06/2021  by 5 pm Kigali Time.  For more details, please call 4247.

Done at Kigali, on 03/06/2021

Patricie UWASE

Permanent Secretary

CC:

  • Hon. Minister of Infrastructure

              KIGALI

 

Second Urban Development Project /RUDP II Implementation Unit/PCU at Ministry of Infrastructure (MININFRA): (Deadline 11 June 2021)

Background

 The Government of Rwanda received financing for an (a) International Development Association (IDA) Credit and Grant, Global Environment Facility (GEF) Grant; and Strategic Climate Fund-Pilot Program for Climate Resilience (SCF-PPCR) Loan for the Second Rwanda Urban Development Project (RUDP II). The Government is expected to contribute counterpart funding for the financing of any required resettlement, land acquisition, compensation and relocation under the project. The project will be implemented between the years 2021 and 2025.

RUDP II will maintain the existing implementation arrangements under the ongoing RUDP: MININFRA/PCU, CoK and LODA will be the Implementing Agencies at the National level; whereas at Secondary City District level a Project Implementing Unit (PIU) composed of 2 staff who will be tasted to manage and follow-up on daily basis overall Project activities. However, due to the urban resilience focus more especially on wetland restoration planned under RUDP II, REMA which is in charge of environment management is also added as the new implementing agency of RUDP II. MININFRA Project Coordination unit (PCU) headed by the RUDP II National Coordinator will remain with the responsibility of overall coordination of the Project.

Overall coordination of the RUDP will be the responsibility of MININFRA who will serve as the primary interlocutor with the World Bank. The Project coordinator will be working as part of the General Directorate of Urbanization, Human Settlement and Housing Development. The Coordinator may directly supervise a dedicated team of staff based at the MININFRA/PCU. He/she will also ensure overall day-to-day coordination and management, including direct support to the RUDP II Implementation Agencies.

  1.  ToRs FOR RUDP2 NATIONAL COORDINATOR AT MININFRA PROJECT COORDINATION UNIT (PCU)

Position Information

 

Post Level:         RUDP2 National Coordinator

Project:                Second Rwanda Urban Development Project (RUDP II)

Supervisor:        Permanent Secretary

Duty Station:     Ministry of Infrastructure, Kigali

Duration:            5 years-1 year renewable contract subject to satisfactory performance

Tasks

The RUDP II Coordinator in MININFRA/PCU will be tasked to:

  • Overseeing RUDP II including monitoring, evaluation and reporting to World Bank (progress reports and audit reports);
  • Ensuring that the project is being implemented in accordance with all agreements and frameworks;
  • Communicating and coordinating with key stakeholders relevant for the Project (mainly MINICOFIN, MINALOC, LODA, RTDA, RHA, MoE, REMA, MINEMA and consultants);
  • Convening and chairing monthly RUDP II coordination meetings with all key stakeholders;
  • Reviewing and approving annual and semi-annual project budgets for each of the Project Implementation Agencies and approving annual work plans;
  • Organizing and following up the capacity development and technical assistance under the Component 3, including the management of the designated account with this purpose.

 Detailed Tasks

  • Overall project oversight including monitoring of the project’s results framework;
  • Consolidating progress and audit information from stakeholders and implementing agencies, and verification of all reports before submission to the World Bank (this includes Semi Annual Progress reports; Project completion reports; Annual internal & external audit reports, among others);
  • Reviewing and approving annual and semi-annual project budgets for Sub-Projects and approving annual work plans;
  • Ensuring project implementation in compliance with the Project Appraisal Document, the Financial Agreements, the Project Implementation Manual and other relevant documentation particularly that relating to social and environmental safeguards;
  • Coordinating key stakeholders relevant for the Project;
  • Ensuring information flow and knowledge sharing among project stakeholders;
  • Organizing and/ or approving sub-activities related to capacity building and technical assistance and ensuring that all capacity building activities will have the desired impact and increase the performance of local governments sustainably;
  • In collaboration with RUDP II Implementing Agencies, initiating and overseeing contracts for detailed engineering designs and safeguards for subprojects to be implemented in Phase 4;
  • Managing a designated account for capacity building and technical assistance as part of the RUDP II;
  • Overseeing work ethics, public responsibility and anti-corruption safeguards of all institutions involved.

The maximum duration of the post is 5 years depending on the performance.

 Required qualification:

  • Minimum 6 years of relevant work experience;
  • Master’s Degree in areas related to Civil Engineering/architecture/urban development with emphasis on Project Management, Economics or Project Management.
  • Full command of English, French and Kinyarwanda is a requirement, with demonstrated writing skills in English;
  • Proven personal integrity and work ethics.

 Required experience and qualification

The Coordinator shall have previous experience in:

  • Facilitating and managing the planning and procurement of civil engineering and infrastructure implementation works;
  • Project Design, management, Monitoring and Evaluation
  • Stakeholder liaison with experience working effectively with multiple stakeholders and inter-personal skills;
  • Progress reporting;
  • Capacity building.

He/she should have working or collaborating experience with National and local government institutions and with donor institutions, preferably with the World Bank.

The Coordinator should have a profound understanding of the dimensions of urban development, environmental and social responsibility, economic viability, corporate responsibility and anti-corruption. It is also highly desirable to have a basic understanding of civil engineering principles and standards, including principles of best practice of urban upgrading.

The Coordinator will work closely with LODA, REMA, the City of Kigali and Secondary Cities and coordinate Project Implementing Units under these Institutions such as LODA/RUDP- SPIU, REMA SPIU, CoK-KUUT and Secondary City PIUs respectively; contractors/consultants working on the Project; as well as the World Bank.

 Detailed Terms of reference can be found on the Ministry’s Website.

 Link: https://www.mininfra.gov.rw/updates/announcements

MODE OF APPLICATION

Interested candidates must submit an application letter addressed to the Permanent Secretary Ministry of Infrastructure, accompanied by updated and detailed curriculum vitae, copy of national identity card, and               non-notified copies of academic documents.

Scanned application documents must be submitted in a single file by email to [email protected]  not later than 11/06/2021  by 5 pm Kigali Time.  For more details, please call 4247.

Done at Kigali, on 03/06/2021

Patricie UWASE

Permanent Secretary

CC:

  • Hon. Minister of Infrastructure

              KIGALI




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