4 Job Positions at Plan International Rwanda: (Deadline 23 January 2023)

4 Job Positions at Plan International Rwanda: (Deadline 23 January 2023)

Senior Accountant at Plan International Rwanda: (Deadline 23 January 2023)

Career Opportunities: Senior Accountant

 ROLE PROFILE

Title	Senior Accountant
Functional Area	Finance
Discipline/field	Accounting and Finance
Specialism	ACCA or CPA (Advanced level desired)
Matrix Report Line	N/R
Functional Report Line	N/R
Reports to:	Country Finance Manager
Office location:	Kigali	Travel required:	Travel does not exist as regular part of job or happens rarely
Geographical scope of role	Rwanda
Effective Date:		Grade:	D2

ROLE PURPOSE

Plan International is an independent development and humanitarian not for profit organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination and its girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

The position holder will be responsible to support effective implementation of Grant based projects by managing the overall financial management and monitoring of portfolio of grants projects through supervising, coordinating, standardizing, and consolidating Grant Finance Coordinators who are assigned to budget, donor reporting, capacity building on donor compliance and Funding Agreement Document (FAD) administration.  In addition, the position holder maintains the Grants Information System and provides grants-related financial analysis.

management scope, reporting lines, key relationships

Direct reports: Country Finance Manager

Key relationships

Internal: The job holder has a close working relationship internally with the following departments and/or functions:

• Country Finance Manager: Ensure alignment of all financial and narrative reporting are, based on Donor, Plan, National, and other relevant standards and are in line with compliance requirements.
• Business Development Unit: For budget preparation based on grant proposals developed, review of potential new donors, review of potential contracts and contract modalities
• Head Of Operations
• CO Admin & Logistics Team and Internal Audit Team
• CO Finance Team: Analysis of monthly financial reports
• Local Implementing Partners

External: The job holder has a close working relationship externally with the following departments and/or functions:

• Partners: Preparing budget, identifying capacity building needs on financial capacity and donor compliances; facilitating training
• Donors National Office: Budgeting, compliances requirements and negotiations where applicable, reporting
• Auditors and Banks

Level of contact with children

• Low contact: No contact or very low frequency of interaction

Physical Environment

• The position is the typical office environment

Accountabilities and MAIN WORK ACTIVITIES

Financial Systems, Accounting & Reporting – 35%

• Ensure all the accounting practices across the country office are in line with the current Finance manual
• Ensure that Finance department meets accounting and period end and other periodic reporting deadlines as per the Plan International Global Reporting timetable
• In collaboration with the Supply chain, Grant specialist, ensure the Fixed asset register is kept up to date
• Document key gaps in the Plan International Rwanda (PIR) payment cycle and recommend any improvements on a continuous basis
• Ensure data cleansing of all transactions entered into the ERP and champion the data quality improvements across the country office
• Ensure regular reconciliations for all balance sheet accounts are performed
• Perform regular analytics of Trial Balance and General Ledger for accuracy of financial reports
• Ensure the monthly payroll is analysed and charges posted correctly to each project
• Review all the expenditures (Goods, Services, etc.) and ensure these are well supported prior to payments
• Maintain an effective filing system of financial documentation and ensure they can be accessed on demand within reasonable time
• Ensure timely accounting of prepayments for rentals, medical and other staff benefits

• Facilitate donor reporting guidelines by ensuring that all data is captured in ERP are accurate and costs are accrued and close out where applicable
• Ensure that all payments above the delegated limits of PU Staff are processed at the Country Office in a timely manner
• Review monthly reconciliations of all bank accounts and cash accounts
• Assist the CFM in preparation of annual financial statements, schedules, etc.
• Liaise with grants, GH and regional office to coordinate clearance of intercompany and NOs expenses
• Coordinate the preparation and review of all financial reports submitted to CLT, Regional Office, GH, Government Agencies and others through the CFM.
• Assist the CFM in responding to all YODA Programme related requirements placed by Region and Global Hub.
• In liaison with HR, ensure effective Effort Reporting (timesheet-payroll reconciliation)
• Coordinate the preparation of Monthly, Quarterly and Annual Financial Reports.

Budgeting and monitoring- (15%)

•  Assist the CFM in the preparation and Consolidation of the Country’s Overall Budget
• Ensure the Country Accountants support PU teams on regular basis in terms of budget implementation, monitoring and Variance analysis
• Review project outlines and projects budget modifications for all projects prior to CFM’s approval
• Assist the Grant team in strengthening a unified cost recovery tool
• Assist program managers, at any time during the budget preparation, review and modifications
• Share with the CFM funding tracker on monthly basis (Confirmed, pipeline, and funding gap)
• Advances the departmental interests to ensure adequate resourcing and professionalization of the workforce as well as allocating resources for the completion of staff outputs and their timely delivery.
• Oversee and support the maintenance of the financial systems (SAP/Business Planning and consolidation/ ERP).
• Determine the cost share ratios for PUs to guide in grants budgeting.

Treasury Management – 10%

• Ensure preparation and timely submission of monthly funds requests to GH ensuring that there’s sufficient liquidity at all times
• Performa a regular analysis of the spill over effects of FOREX movements on Plan international activities implementations and provide timely communications for further actions
• Ensure FOREX transactions are well recorded and are well planned based on need basis and ensure a strong bargaining power is maintained while converting the foreign currencies
• In consultation with the projects managers, Prepare and minimize errors in the quarterly cash forecasts.
• Keep cash and cash equivalents GL accounts reconciled at all times
• Monitor field office cash flow to ensure that field offices have adequate cash for operations.
• Monitor field office funds transfers ensuring that requests are within the Office’s budgets.
• Enquire best practices in cash management from other countries for use in strengthening cash management in the country.
• Liaise with grants department to ensure that in country donor receipts and other receipts are well documented in SAP clearly guiding on Income Levels as per Grants Procedures of Income Recognition.
• In charge of all bank correspondences and bank system maintenance and responding to all bank related inquiries
• On a daily basis review and share both the bank position and the payment plan to the CFM for approval

Risk Management & Compliance – 15%

• Perform a regular review of the approved beneficiaries list of PIR programmes prior to funds disbursements
• In collaboration with Programme, make a regular follow CVA transfers to ensure funds has reached the intended beneficiaries
• Coordinate timely statutory deductions and timely remittances of PAYE, Pensions, CBHI etc.
• Facilitate the internal and External audit in their exercises by ensuring that all supporting documents are availed to them on time and at a high standard
• Provide administrative support and responses to audit queries as they arise in the course of auditing exercise
• Support the CFM in responding to audit queries and preparing an audit action plan as recommended in the audit management letter
• Champion the Internal and external audit implementation practice
• Ensure all the accounting practices are in line with the Finance operations Manuals

Staff Management & Capacity Building – 10%

• Support finance staff to set clear performance objectives.
• Manage the Country Office Accountants and Finance Assistant. Coordinate the work of the other field accountants where applicable. E.g., during Country Audits, Reporting etc.
• Ensure that new staff in the department are well inducted into the Financial Accounting function of the department.
• Ensure proper coordination of leave plans by ensuring that all leaves are all monitored in Human Resource software
• Delegate financial responsibilities to the accounting team as appropriate
• Build staff capacity on Plan policies and procedures, SAP, and financial accounting
• Manage financial support to the PUs to ensure that financial management services are available

Networking with other Departments – 10%

• Work with HR and ensure that payroll is properly reviewed for accuracy and legitimacy. Review the monthly payroll processes, period-end statutory returns and staff separation benefits computations.

• Work with the procurement department to ensure there’s value for money in procurement of supplies and services and that there’s minimal risk working with suppliers and service providers
• Ensure technical advice to the procurement committee team whenever necessary

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

• Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
• Set high standards for self and others’ behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
• Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
• Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
• Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
• Motivate and develop others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
• Accept change and support others in adjusting to it, helping them understand.
• Perform any other related duties as assigned by the immediate supervisor

BUSINESS MANAGEMENT COMPETENCIES

• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of the Plan’s purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• Education at First Degree level or equivalent vocational study in fields such as Accounting and Finance
• ACCA/ CPA ongoing- at Advanced level desired or fully qualified a plus
• More than 3 years of relevant experience as Grant Accountant / Grant Finance/Grant Manager
• Experience of International NGO grant management systems and financial regulations
• Knowledge of Grants Administration especially system management and donor compliance in reporting of diverse institutional donors

Qualifications/ experience desirable:

• Demonstrated knowledge in cost recovery principles and systems, experience in implementing a cost recovery system is preferable.
• Experience in managing performance and facilitating development of staff is preferred.

Languages required

• Fluency in English language is essential
• Knowledge of French is a desirable

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

CLICK HERE TO READ MORE AND APPLY

 

 

Community development Facilitator-Gatsibo at Plan International Rwanda: (Deadline 23 January 2023)

Career Opportunities: Community development Facilitator-Gatsibo

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

ROLE PROFILE

Title	Community Development Facilitator
Functional Area (job family/role type)	Program
Discipline/field	Sponsorship
Specialism	N/A
Reports to	Program Unit Manager
Office location	Gatsibo PU	Travel required	Extensive
Geographical scope of role	Country
Effective Date	February, 2023	Grade	C1

ROLE PURPOSE

Plan International is an independent development and humanitarian not for profit organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination and its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries. To implement its change journey, Plan International Rwanda has been operating in three Program units which includes Gatsibo, Bugesera and Nyaruguru, hence in need of a Community Development Facilitator to support in one of its PU.

The Community Development Facilitator will effectively facilitate the Child-Centred Community Development and build meaningful relationships among the multiple stakeholders in the community development process. He/she will ensure the maintenance and strengthening of linkages, networks and collaborations between Plan International and the community interests, groups, local governments and other NGOs within their area.

He/she will be required to communicate in a style that inspires confidence and professionalism and builds credibility with line management. Be flexible and committed to strong team working skills and external relations.

management scope, reporting lines, key relationships

Direct reports- The post holder will report to the Program Unit Manager

Key Relationships

Internal

• Program Unit Manager, Sponsorship team
• PU MERL Coordinator
• Child Rights Program Manager
• Communications and Advocacy Manager
• Business Development Manager.

External

• Children,
• Families,
• Community volunteers,
• CBOs,
• FBOs,
• School leaders,
• Local leaders and District level officers.

Level of contact with children

• High level: Frequent interaction with children

Physical Environment

• The position is typically field work

Accountabilities and main work activities

Key responsibilities

Key sponsorship related

• Organize sponsored children, their families and communities to effectively participate in the planning, management and monitoring of projects through meetings and training.
• Ensure that Sponsored Children, their families and communities benefit from programme interventions.
• Effectively facilitate Sponsored Families and their community towards the successful management of their projects as outlined in the Country Strategy in line with Plan Domain and Program Principles.
• Review with the Sponsorship Communications Coordinator and update the Sponsored Children (SCs) files
• Train community volunteers, Sponsored Children and Families in Sponsorship requirements and train PU Staff in sponsorship requirement

Key Project related (Supporting Project implementation)

•  Assist in the implementation, monitoring and evaluation of the project
•  Document quarterly progress and/or challenges about the project in an appropriate format (e.g. articles, success stories, case studies)
•  Assist the Project Coordinator in preparing required monthly, quarterly reports and annual project reports
•  Establish partnerships with others local Non-Governmental Organizations (NGOs), government bodies and families and youth to increase their participation in the project
• Assist the Project Coordinator in building the capacity of stakeholders involved in the project in gender and in result- based management
• Promote and abide by internal policies and procedures including but not limited to: Safeguarding Children and Young People Policy and Code of Conduct
• Monitor and report on all activities implemented by Project ‘s partners

Empowerment and sustainability

• Ensure the Sponsorship Community Volunteers (CVs), children, their families and community members are properly trained to take care of 100% sponsorship activities
• Monitor and evaluate the performance of and conduct fresh training in areas identified with gaps
• Actively participate in local RM as a Member of Resource Mobilization Team (develop concept notes, proposals)

Community mobilization and facilitation

• Facilitate project design, planning, implementation, monitoring and evaluation in the assigned area of operation
• Facilitate effective participation of children, families, communities and stakeholders in program activities
• Facilitate the integration of programs and influencing activities in the field.

 Coordination and Networking

• Establish good working relations with children, families, community leadership, community- based organizations (CBOs), government extension staff and other stakeholders at community levels
• Participate in stakeholder meetings and networks at community levels
• Produce Quality Sponsorship Communications in line with Program and influencing
• Ensure communication production is participatory and reflects children’ voices
• Ensure that sponsorship items (of high quality are positive, engaging and real, with no backlogs)
• Participate in the generation of Annual Plan, annual Report and SPAR
• Ensure that all sponsorship products and services meet quality standards, are accurate, timely and complete as specified in the Sponsorship Manual and To Do List.

Building relationship activities

• Promotes integration of building relations and program processes at field level
• Facilitates production of quality Sponsorship Communications to meet set deadlines
• Use of 3 months To Do List.

Child Protection and Safeguarding

• Promote child rights- based programming at field level
• Report all incidents and concerns on child abuse
• Ensure all partners and other relevant stakeholders, including children and communities are trained and have access to the child protection policy

Management of partnerships

Ensure that:

• Effectively portray a positive image of Plan International Rwanda
• Build good working relationships with CVs.
• Visiting uncooperative SCs and educating them about Plan policies and procedures.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in their day-to-day work.
• Ensure that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focused on Plan International’s purpose and making the most effective contribution within my own work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS COMPETENCIES

• Managing information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.
• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
• Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Essential

• Degree in Development Studies, Social Sciences, Administration Sciences, Education, Agriculture
• Minimum of 2 years extensive experience in development work at grassroots level.
• Experience in emergence/relief programs will be an added advantage.
• Computer literacy in Excel and Word.
• Must hold a valid motorcycle license.

Skills Specific to the Post

• Communication skills
• Good organizational and interpersonal skills
• Willingness to work extra hours
• Willingness to live and work within the rural community
• Demonstrated training skills
•  Ability to work in a multi-disciplinary and multicultural environment
• Willingness to work with communities at all levels.
• Strong team building and motivational skills
• Strong negotiation, facilitating and influencing skills
• Ability to ride a motorcycle

Languages required:

Fluency in local language, English and French is essential

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 Employee signature                                                                        Supervisor signature

 Names:                                                                                              Names:

 Date:                                                                                                  Date:

Location: Gatsibo PU

Type of Role: CDF

Reports to: Program Unit Manager

Grade: D1

Closing Date: 23/01/2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

CLICK HERE TO READ MORE AND APPLY

 

 

Community Development Facilitator at Plan International Rwanda: (Deadline 23 January 2023)

Career Opportunities: CDF-Nyaruguru (45478)

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

ROLE PROFILE

Title	Community Development Facilitator
Functional Area (job family/role type)	Program
Discipline/field	Sponsorship
Specialism	N/A
Reports to	Program Unit Manager
Office location	Nyarugur PU	Travel required	Extensive
Geographical scope of role	Country
Effective Date	February, 2023	Grade	C1

Role PURPOSE

Plan International is an independent development and humanitarian not for profit organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination and its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries. To implement its change journey, Plan International Rwanda has been operating in three Program units which includes Gatsibo, Bugesera and Nyaruguru, hence in need of a Community Development Facilitator to support in one of its PU.

The Community Development Facilitator will effectively facilitate the Child-Centred Community Development and build meaningful relationships among the multiple stakeholders in the community development process. He/she will ensure the maintenance and strengthening of linkages, networks and collaborations between Plan International and the community interests, groups, local governments and other NGOs within their area.

He/she will be required to communicate in a style that inspires confidence and professionalism and builds credibility with line management. Be flexible and committed to strong team working skills and external relations.

Management scope, reporting lines, key relationships

Direct reports- The post holder will report to the Program Unit Manager

Key Relationships

Internal

• Program Unit Manager, Sponsorship team
• PU MERL Coordinator
• Child Rights Program Manager
• Communications and Advocacy Manager
• Business Development Manager.

External

• Children,
• Families,
• Community volunteers,
• CBOs,
• FBOs,
• School leaders,
• Local leaders and District level officers.

Level of contact with children

• High level: Frequent interaction with children

Physical Environment

• The position is typically field work

Accountabilities and main work activities

Key responsibilities

Key sponsorship related

• Organize sponsored children, their families and communities to effectively participate in the planning, management and monitoring of projects through meetings and training.
• Ensure that Sponsored Children, their families and communities benefit from programme interventions.
• Effectively facilitate Sponsored Families and their community towards the successful management of their projects as outlined in the Country Strategy in line with Plan Domain and Program Principles.
• Review with the Sponsorship Communications Coordinator and update the Sponsored Children (SCs) files
• Train community volunteers, Sponsored Children and Families in Sponsorship requirements and train PU Staff in sponsorship requirement

Key Project related (Supporting Project implementation)

•  Assist in the implementation, monitoring and evaluation of the project
•  Document quarterly progress and/or challenges about the project in an appropriate format (e.g. articles, success stories, case studies)
•  Assist the Project Coordinator in preparing required monthly, quarterly reports and annual project reports
•  Establish partnerships with others local Non-Governmental Organizations (NGOs), government bodies and families and youth to increase their participation in the project
• Assist the Project Coordinator in building the capacity of stakeholders involved in the project in gender and in result- based management
• Promote and abide by internal policies and procedures including but not limited to: Safeguarding Children and Young People Policy and Code of Conduct
• Monitor and report on all activities implemented by Project ‘s partners

Empowerment and sustainability

• Ensure the Sponsorship Community Volunteers (CVs), children, their families and community members are properly trained to take care of 100% sponsorship activities
• Monitor and evaluate the performance of and conduct fresh training in areas identified with gaps
• Actively participate in local RM as a Member of Resource Mobilization Team (develop concept notes, proposals)

Community mobilization and facilitation

• Facilitate project design, planning, implementation, monitoring and evaluation in the assigned area of operation
• Facilitate effective participation of children, families, communities and stakeholders in program activities
• Facilitate the integration of programs and influencing activities in the field.

 Coordination and Networking

• Establish good working relations with children, families, community leadership, community- based organizations (CBOs), government extension staff and other stakeholders at community levels
• Participate in stakeholder meetings and networks at community levels
• Produce Quality Sponsorship Communications in line with Program and influencing
• Ensure communication production is participatory and reflects children’ voices
• Ensure that sponsorship items (of high quality are positive, engaging and real, with no backlogs)
• Participate in the generation of Annual Plan, annual Report and SPAR
• Ensure that all sponsorship products and services meet quality standards, are accurate, timely and complete as specified in the Sponsorship Manual and To Do List.

Building relationship activities

• Promotes integration of building relations and program processes at field level
• Facilitates production of quality Sponsorship Communications to meet set deadlines
• Use of 3 months To Do List.

Child Protection and Safeguarding

• Promote child rights- based programming at field level
• Report all incidents and concerns on child abuse
• Ensure all partners and other relevant stakeholders, including children and communities are trained and have access to the child protection policy

Management of partnerships

Ensure that:

• Effectively portray a positive image of Plan International Rwanda
• Build good working relationships with CVs.
• Visiting uncooperative SCs and educating them about Plan policies and procedures.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in their day-to-day work.
• Ensure that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focused on Plan International’s purpose and making the most effective contribution within my own work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS COMPETENCIES

• Managing information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.
• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
• Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Essential

• Degree in Development Studies, Social Sciences, Administration Sciences, Education, Agriculture
• Minimum of 2 years extensive experience in development work at grassroots level.
• Experience in emergence/relief programs will be an added advantage.
• Computer literacy in Excel and Word.
• Must hold a valid motorcycle license.

Skills Specific to the Post

• Communication skills
• Good organizational and interpersonal skills
• Willingness to work extra hours
• Willingness to live and work within the rural community
• Demonstrated training skills
•  Ability to work in a multi-disciplinary and multicultural environment
• Willingness to work with communities at all levels.
• Strong team building and motivational skills
• Strong negotiation, facilitating and influencing skills
• Ability to ride a motorcycle

Languages required:

Fluency in local language, English and French is essential

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 Employee signature                                                                        Supervisor signature

 Names:                                                                                              Names:

 Date:                                                                                                  Date:

Location: Nyaruguru PU

Type of Role: CDF 

Reports to: PUM

Grade: D1

Closing Date: 23-01-2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

CLICK HERE TO READ MORE AND APPLY

 

 

Community Development Facilitator-Bugesera at Plan International Rwanda: (Deadline 23 January 2023)

Career Opportunities: CDF-Bugesera PU

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

ROLE PROFILE

Title	Community Development Facilitator
Functional Area (job family/role type)	Program
Discipline/field	Sponsorship
Specialism
Reports to program	Program Unit Manager
Office location		Travel required	Extensive
Geographical scope of role	Country
Effective Date	Fevruary 2023	Grade	D2

role PURPOSE

Plan International is an independent development and humanitarian not-for-profit organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination and it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries. To implement its change journey, Plan International Rwanda has been operating in three Program units which include Gatsibo, Bugesera and Nyaruguru, hence in need of a Community Development Facilitator to support one of its PU.

The Community Development Facilitator will effectively facilitate Child-Centred Community Development and build meaningful relationships among the multiple stakeholders in the community development process. He/she will ensure the maintenance and strengthening of linkages, networks and collaborations between Plan International and the community interests, groups, local governments and other NGOs within their area.

He/she will be required to communicate in a style that inspires confidence and professionalism and builds credibility with line management. Be flexible and committed to strong team working skills and external relations.

management scope, reporting lines, key relationships

Direct reports- The post holder will report to the Program Unit Manager

Key Relationships

Internal

• Program Unit Manager, Sponsorship team
• PU MERL Coordinator
• Child Rights Program Manager
• Communications and Advocacy Manager
• Business Development Manager.

External

• Children,
• Families,
• Community volunteers,
• CBOs,
• FBOs,
• School leaders,
• Local leaders and District level officers.

Level of contact with children

• High level: Frequent interaction with children

Physical Environment

• The position is typically fieldwork

Accountabilities and main work activities

Key Responsibilities

Key sponsorship-related

• Organize sponsored children, their families and communities to effectively participate in the planning, management and monitoring of projects through meetings and training.
• Ensure that Sponsored Children, their families and communities benefit from programme interventions.
• Effectively facilitate Sponsored Families and their community towards the successful management of their projects as outlined in the Country Strategy in line with Plan Domain and Program Principles.
• Review with the Sponsorship Communications Coordinator and update the Sponsored Children (SCs) files
• Train community volunteers, Sponsored Children and Families in Sponsorship requirements and train PU Staff in sponsorship requirement

Key Project related (Supporting Project implementation)

•  Assist in the implementation, monitoring and evaluation of the project
•  Document quarterly progress and/or challenges about the project in an appropriate format (e.g. articles, success stories, case studies)
•  Assist the Project Coordinator in preparing required monthly, quarterly reports and annual project reports
•  Establish partnerships with other local Non-Governmental Organizations (NGOs), government bodies and families and youth to increase their participation in the project
• Assist the Project Coordinator in building the capacity of stakeholders involved in the project in gender and result- based management
• Promote and abide by internal policies and procedures including but not limited to: The safeguarding Children and Young People Policy and Code of Conduct
• Monitor and report on all activities implemented by Project‘s partners

Empowerment and sustainability

• Ensure the Sponsorship Community Volunteers (CVs), children, their families and community members are properly trained to take care of 100% sponsorship activities
• Monitor and evaluate the performance of and conduct fresh training in areas identified with gaps
• Actively participate in local RM as a Member of the Resource Mobilization Team (develop concept notes, and proposals)

Community mobilization and facilitation

• Facilitate project design, planning, implementation, monitoring and evaluation in the assigned area of operation
• Facilitate effective participation of children, families, communities and stakeholders in program activities
• Facilitate the integration of the program and influencing activities in the field.

 Coordination and Networking

• Establish good working relations with children, families, community leadership, community-based organizations (CBOs), government extension staff and other stakeholders at community levels
• Participate in stakeholder meetings and networks at community levels
• Produce Quality Sponsorship Communications in line with the Program and influencing
• Ensure communication production is participatory and reflects children’s voices
• Ensure that sponsorship items (of high quality are positive, engaging and real, with no backlogs)
• Participate in the generation of the Annual Plan, Annual Report and SPAR
• Ensure that all sponsorship products and services meet quality standards, and are accurate, timely and complete as specified in the Sponsorship Manual and To Do List.

Building relationship activities

• Promotes integration of building relations and program processes at the field level
• Facilitates production of quality Sponsorship Communications to meet set deadlines
• Use of 3 months Do List.

Child Protection and Safeguarding

• Promote child rights-based programming at the field level
• Report all incidents and concerns on child abuse
• Ensure all partners and other relevant stakeholders, including children and communities are trained and have access to the child protection policy

Management of partnerships

Ensure that:

• Effectively portray a positive image of Plan International Rwanda
• Build good working relationships with CVs.
• Visiting uncooperative SCs and educating them about Plan policies and procedures.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in their day-to-day work.
• Ensure that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focused on Plan International’s purpose and making the most effective contribution within my work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS COMPETENCIES

• Managing information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.
• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
• Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Essential

• Degree in Development Studies, Social Sciences, Administration Sciences, Education, Agriculture
• Minimum of 2 years extensive experience in development work at grassroots level.
• Experience in emergence/relief programs will be an added advantage.
• Computer literacy in Excel and Word.
• Must hold a valid motorcycle license.

Skills Specific to the Post

• Communication skills
• Good organizational and interpersonal skills
• Willingness to work extra hours
• Willingness to live and work within the rural community
• Demonstrated training skills
•  Ability to work in a multi-disciplinary and multicultural environment
• Willingness to work with communities at all levels.
• Strong team building and motivational skills
• Strong negotiation, facilitating and influencing skills
• Ability to ride a motorcycle

Languages required:

Fluency in local language, English and French is essential

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Location: bugesera PU

Type of Role: CDF

Reports to: Program Unit Manager

Grade: D1

Closing Date: 23-01-2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

CLICK HERE TO READ MORE AND APPLY