6 Job Positions at CHANCELLERY FOR HEROS, NATIONAL ORDERS AND DECORATION OF HONOURS: (Deadline 22 March 2022)

6 Job Positions at CHANCELLERY FOR HEROS, NATIONAL ORDERS AND DECORATION OF HONOURS: (Deadline 22 March 2022)

3 Job Positions of Heroes Mausoleums Management Officer at CHANCELLERY FOR HEROS, NATIONAL ORDERS AND DECORATION OF HONOURS: (Deadline 22 March 2022)

Job description

 Follow up the maintenance of the National Heroes Mausoleum and other Mausoleums;
 Ensure that all Mausoleums are well managed;
 Design research projects in relation to the upgrade and management of Heroes Mausoleums;
 Monitor and Evaluate all works related to the National Heroes Mausoleum
 Identify all heroism sites in Rwanda
 Participate in the identification of cultural sites of relevance to heroic acts;
 Mobilize Rwandans and Foreigners to visit National Heroes Mausoleums;
 Elaborate the plan for the visit of Heroes Mausoleums;
 Receive and orient visitors to the National Heroes’ Mausoleum and other Mausoleums
 Propose publications related to Mausoleums
 Gather all information on Heroes Mausoleums
 Participate in the elaboration of sensitization manuals to be used at Heroes Mausoleums;
 Organize and Cooperate with other partners of the Chancellery
 Participate in organizing the National Heroes’ day ;
 Prepare the commemoration of Nyange National Heroes
 Participate in the organization of National Orders and Decorations of Honour ceremonies;
 Prepare and submit reports monthly, quarterly and annual reports timely
 Propose an efficient and proper conservation and management plan for heroism sites of Rwanda;

Heroism Values Documentation & Education Officer at CHANCELLERY FOR HEROS, NATIONAL ORDERS AND DECORATION OF HONOURS: (Deadline 22 March 2022)

Job description

 Disseminate Rwandan Heroism Values to the general public:
 Gathering all information on Heroism, National Orders & Decorations of Honour in different forms;
 Propose publications related to Heroism Values (Ubutwari);
 Participate in the identification of cultural sites of relevance to heroic acts;
 Propose an efficient and proper conservation and management plan for heroism sites of Rwanda;
 Promote heroism sites through conferences and various media;
 Participate in the elaboration of training manual to educate people on heroism;
 Organize and cooperate with other organs in informing Rwandans especially youth, on the culture of heroism;
 Organize the National Heroes’ day ;
 Participate in the organization of National Orders and Decorations of Honour ceremonies;

 Manage the Chancellery’s documentation library:
 Collect relevant materials for the library;
 Ensure collection of official gazettes and newspapers;
 Analyze and codify the content of the material by cataloging, classifying and indexing it;
 Develop and maintain a manual and/or computerized information files;
 Facilitate public/staff access to the library and provide appropriate assistance to the users;
 Administer policy guideline concerning public access and uses of library;
 Regularly update a list of available documents for use to be posted on CHENO website;
 Contribute in updating shared documents of the Chancellery;
 Carry out annual inventory of library documents
 Provide support on the preparation of documents for various meetings:
 Identify relevant documents/information to prepare speech/dialogue/presentation;
 Maintain and distribute promotional materials/documents for CHENO visibility;
 Contribute to the organization of various CHENO meetings.
 Prepare and submit activity plans, budget and periodic reports:
 Participate in the planning and budgeting process of the unit by identifying needs;
 Participate in publication planning, production and dissemination of research;
 Maintain and update publication systems in collaboration with various researchers;
 Support CHENO staff to follow publication and documentations plans;
 Support dissemination of hard copy publications;
 Support maintaining copies of publications in CHENO library and archives;
 Develop and implement the communications strategy
 Write speeches, messages and press releases for the Chancellery;
 Organize interviews regarding the institution;
 Cover hearings and press conference of the institution;
 Organize radio and television programs to disseminate the Chancellery’s achievements;
 Write and review articles to be published in newspapers on the activities of the Chancellery.
 Supervise the translation of key documents to be communicated to all staff.
 Prepare and submit reports monthly, quarterly and annual reports timely

Secretary in Central Secretariat at CHANCELLERY FOR HEROS, NATIONAL ORDERS AND DECORATION OF HONOURS: (Deadline 22 March 2022)

Job description

 Ensuring proper reception, filing and orientation of CHENO mails:
 Receiving incoming correspondences
 Keep the General Register of the Chancellery’s documents;
 Filing both electronic and hard documents in the office;
 Orient correspondences and monitor to ensure that feedback is provided;
 Receiving official mails and Calls of the Chancellery:
 Receiving text messages or telephone calls for the Chancellery
 Receive and orient guests of the Chancellery
 Prepare and submit reports monthly, quarterly and annual reports.
 Answerable to the Director of Administration and Finance;
 Organize and manage the operation of activities of the Central Secretariat;

Logistics Officer at CHANCELLERY FOR HEROS, NATIONAL ORDERS AND DECORATION OF HONOURS: (Deadline 22 March 2022)

Job description

 Develop and implement the methodologies and tools to enable effective execution of logistic plans;
 Ensure daily management of logistics in order to facilitate the proper functioning of works;
 Facilitate the codification and record of material;
 Elaborate periodic inventory of fixed and non -fixed assets on regular basis (monthly, quarterly and annual);
 Ensure the delivery of material or equipment ordered by the Institution;
 Organize the distribution of purchased assets;
 Follow up the maintenance of non-fixed assets;
 Identify equipment that need to be replaced based on law related to amortization rate, and the status of material;
 Provide a written technical advice for the decommissioning of damaged or depreciated equipment;
 Participate in elaboration of contract for maintenance, service and equipment.
 Ensure the proper management of CHENO stores;
 Responsible for filling bin cards and proper keeping of records;
 Ensure proper management of transport of CHENO staff ;
 Elaborate a consolidated report related to all property on regular basis (monthly, quarterly and annual).
 Prepare and submit monthly, quarterly and annual stock movement reports