7 Job Job Positions at SENATE: (Deadline 5 May 2022)

2 Job Positions of Communication Officer at SENATE: (Deadline 5 May 2022)

Job description

-Develop educational materials and outreach programs to the public;
– Support in the preparation of public debates and conferences on the Parliament;
– Publish parliamentary activities via Website and social media networks;
-Support in the organization of open days’ activities and visits in Parliament;
– Prepare public educational programs on the Radio and Television;
– Support in the organization of press conferences;
– Produce news article and press release;
– Produce audio-video documentary films on parliamentary activities;
– Follow up live broadcasting of
-Parliamentary talk shows;
– Regularly share with Members of Parliament the media review;
– Attend the Standing Committees’ meetings and Plenary sittings.

Minimum Qualifications

Bachelor’s Degree in Communication

0 Year of relevant experience
Bachelor’s Degree in Journalism

0 Year of relevant experience
Bachelor’s Degree in Public Relations

0 Year of relevant experience
Bachelor’s Degree in Media

0 Year of relevant experience

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Ability to develop and implement communications initiatives using appropriate tools and channels
Resource management skills
Digital literacy skills
– Ability to understand and apply fundamental concepts and principles related to investigating facts, gathering and packaging of information for effective delivery to audiences
Digital literacy skills; Fluency in Kinyarwanda, English and/ or French. Knowledge of all is an added advantage
Analytical skills;

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Secretary to Finance at SENATE: (Deadline 5 May 2022)

Job description

– Prepare weekly report for all duties that were performed by all department within the cooperate services, i.e. quarterly,
monthly and weekly;
– Facilitate senate staff to access financial related documents and memo’s to their respective departments and manage
correspondences;
– Taking minutes of the meeting chaired by the DG;
– Establish and maintain the general filling system of all correspondences;
– Provide feedback- in form of replying letters;
– Recording and registering the invoices;
– Providing payment proofs to the suppliers;
– Support in the Calculation of mileages for the staff and Senators who are going for missions within the country.

Minimum Qualifications

Advanced Diploma in Secretarial Studies

0 Year of relevant experience
Advanced Diploma in Office Management

0 Year of relevant experience
Bachelor’s Degree in Secretarial Studies

0 Year of relevant experience
Bachelor’s Degree in Public Administration

0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience
Bachelor’s Degree in Sociology

0 Year of relevant experience
Bachelor’s Degree in Management

0 Year of relevant experience
Bachelor’s Degree in Office Management

0 Year of relevant experience
Bachelor’s Degree in Business Administration

0 Year of relevant experience

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Knowledge of office administration
Resource management skills
Problem solving skills
Decision making skills
Time management skills
Risk management skills
Results oriented
Digital literacy skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
Time keeping and organisation skills
Analytical skills;

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2 Job Positions of Administrative Assistant to the Vice-President at SENATE: (Deadline 5 May 2022)

Job description

– Read and verify the format and substance of documents submitted to the Vice President;
– Draft letters/correspondences to be signed by the Vice President;
– Receive and handle all documents submitted to the Vice President;
– Dispatch and make follow up for all documents from the office of the Vice President to their respective destinations;
– Keep and adjust the agenda of the Vice President, including appointments schedule;
– Reviewing incoming documents;
– Make logistical arrangements for all meetings chaired by Vice President;
– Organize travels for the Vice President and work hand in hand with the Protocol Officer and the Assistant Protocol to provide
protocol to Vice President’s office visitors;
– Arrange external meetings and appointments of the Vice President;
– Filing documents of the office of the Vice President.

Minimum Qualifications

Advanced Diploma in Secretarial Studies

0 Year of relevant experience
Advanced Diploma in Office Management

0 Year of relevant experience
Bachelor’s Degree in Secretarial Studies

0 Year of relevant experience
Bachelor’s Degree in Public Administration

0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience
Bachelor’s Degree in Sociology

0 Year of relevant experience
Bachelor’s Degree in Management

0 Year of relevant experience
Bachelor’s Degree in Office Management

0 Year of relevant experience
Bachelor of Office Administration and Management

0 Year of relevant experience
Office Management and Administration

0 Year of relevant experience

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Office management skills
Resource management skills
Decision making skills
Time management skills
Risk management skills
Results oriented
Digital literacy skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
Analytical and problem solving skills

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Human Resources Management Specialist at SENATE: (Deadline 5 May 2022)

Job description

-Process and follow up recruitment and appointment of staff;
-Arrange induction courses for newly appointed ones;
-Develop guidelines, initiative systems and templates to ensure proper management of the Senate staff in accordance with
applicable laws and regulations;
-Supervise Senate staff performance appraisal Develop career development plan for the Senate staff and ensure its
implementation;
-Maintain staff database on a regular basis, keep and update their records regarding leave, social security, health insurance, and other benefits they are entitled to;
-Prepare and manage payrolls with the withholdings;
-Develop measures of staff welfare;
-Carry out, in close collaboration with heads of services, staff training needs assessment, elaborate capacity development
plans and monitor their implementation;
-Organise capacity development trainings;
-Provide advice on the management of disciplinary and grievance issues;
-Advise on employment and working conditions to ensure legal compliance;
-Coordination of staff planning and development.

Minimum Qualifications

Master’s Degree in Human Resource Management

1 Year of relevant experience
Master’s Degree in Management with specialization in Human Resource

1 Year of relevant experience
Master’s Degree in Business Administration with specialization in Human Resource

1 Year of relevant experience
Bachelor’s Degree in Public Administration

3 Years of relevant experience
Bachelor’s Degree in Administrative Sciences

3 Years of relevant experience
Bachelor’s Degree in Management

3 Years of relevant experience
Bachelor’s Degree in Human Resource Management

3 Years of relevant experience
Bachelors Degree in Management with specialization in Human Resource

3 Years of relevant experience
Bachelor’s Degree in Business Administration

3 Years of relevant experience
Degree in Business Administration with specialization in Human Resource

3 Years of relevant experience
Bachelor’s Degree in Law with recognized Human Resource Professional Certificate

3 Years of relevant experience

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Digital literacy skills
Operating knowledge of human resource management systems and processes
Problem solving skills
Decision making skills
Leadership skills
Time management skills
Risk management skills
Results oriented
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
Knowledge of Public Sector human resource policies regulations and procedures
Computer Skills
Analytical skills;
Judgement and decision making skills

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Director of Documentation & Archives Unit at SENATE: (Deadline 5 May 2022)

Job description

-Coordinate all activities of the Unit;
-Coordinate the collect, treatments and filling of the documents in archives of the Parliament;
-Coordinate the sensitization the Staff of the Parliament for filling their documents;
-Ensure the access of the library for Members of Parliament, Staff of the Parliament and the public;
-Ensure the availability of library materials;
-Prepare the weekly, monthly, quarterly and annual reports of the Directorate’ activities.

Minimum Qualifications

Bachelor’s Degree in Documentation

3 Years of relevant experience
Bachelor’s Degree in Archival Studies

3 Years of relevant experience
Bachelor’s Degree in Archives

3 Years of relevant experience
Bachelor’s Degree in Information Management

3 Years of relevant experience
Bachelor’s Degree in Arts and Publishing

3 Years of relevant experience
Master’s Degree in Information Management

1 Year of relevant experience
Master’s Degree of Arts and Publishing

1 Year of relevant experience
Master’s Degree in Archives

1 Year of relevant experience
Bachelor’s Degree in Archives and Record Management

3 Years of relevant experience
Master’s Degree in Archives and Record Management

1 Year of relevant experience
Master’s Degree in Archival Science

1 Year of relevant experience
Master’s Degree in Documentation

1 Year of relevant experience
Bachelor’s Degree in Library and Information Sciences

3 Years of relevant experience
Bachelor’s Degree in Bibliotheconomy

3 Years of relevant experience
Master’s Degree of Science in Library and Information Studies

1 Year of relevant experience
Master’s Degree in Bibliotheconomy

1 Year of relevant experience

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Digital literacy skills
Knowledge of the documentation management system (DMS) would be an advantage
Knowledge of integrated document management
Knowledge of archives and record management systems and maintenance
Resource management skills
Leadership skills
Mentoring and coaching skills
Time management skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
Analytical and problem solving skills
Judgement and decision making skills

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