8 Positions at MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT: (Deadline 15 June 2020)

8 Positions at MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT: (Deadline 15 June 2020)

 Accountant at MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT: (Deadline 15 June 2020)

Job Description

Under contract for One year (renewable based upon positive performance assessment)

Under the direct supervision of the SPIU Director of Finance and Administration in The Ministry in Charge of Emergency Management, the Contractor shall have the following duties:

• Keep updated accounts for the budget;
• Update banking books;
• Charge budget expenses and file all vouchers relating to such operations;
• Conduct operation of bank reconciliation at the end of each month and draw up monthly balance sheet;
• Prepare periodic financial reports respecting the deadlines;
• Transmit extracts of accounting books each month to the Ministry holding finance in its remit together with statements and supporting evidence needed;
• Be subjected to a performance based evaluation every quarter
• Perform other duties assigned by his supervisor.

Key Technical Skills & Knowledge required:

– Knowledge of cost analysis techniques;

– Planning and organizational skills;

– Communication skills;

– Strong IT skills, particularly in financial software (SMART IFMIS);

– Judgment & Decision Making Skills;

– Knowledge to analyze complex financial information & Produce reports

– Deep understanding of financial accounts;

– High Analytical Skills

– Interpersonal skills;

– Time management Skills

– Complex Problem solving;

– Flexibility Skills;

– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

Job Profile
Qualification

Bachelor degree in Accounting, Finance, Management with specialization in Finance / Accounting or Professional Qualification recognized by IFAC (ACCA, CPA)

Key Technical Skills & Knowledge required:

– Knowledge of cost analysis techniques;

– Planning and organizational skills;

– Communication skills;

– Strong IT skills, particularly in financial software (SMART IFMIS);

– Judgment & Decision Making Skills;

– Knowledge to analyze complex financial information & Produce reports

– Deep understanding of financial accounts;

– High Analytical Skills

– Interpersonal skills;

– Time management Skills

– Complex Problem solving;

– Flexibility Skills;

– Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

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COMMUNICATION SPECIALIST AT CHARGE OF EMERGENCY MANAGEMENT: (Deadline15 June 2020)

Job Description

Under contract for One year (renewable based upon positive performance assessment)

Duties and responsibilities

Under the supervision of the SPIU Coordinator, the Communication Specialist will perform the following key functions:

? Developing Communication Strategies, plans, and monitor their implementation
? Draft project proposals related to communication and awareness
? Mainstreaming communication component into all ministry’s projects
? Initiate and design communication programs to keep the national and international audience informed about achievements of the Ministry’s projects
? Organize and conduct public awareness campaigns on the Ministry’s projects
? Organize high level Ministry’s events in line with projects
? Provide technical advice on all media and communication related activities, and re
– view contents for publication
? Direct the production of media contents such as documentary films, radio and TV regular programs, and promotional materials for projects visibility
? Ensure the visibility of all projects
? Produce quarterly newsletters, magazines and events reports
? work with the Public Relations Officer to feed information on the Ministry’s website
? Identify appropriate channels and ensure the dissemination of the projects achievements

Qualifications

– Excellent communication skills both oral and in writing;

– Excellent interpersonal skills;

– Report writing & Presentation skills;

– Creativity & Initiative;

– Good Organizational and Time
– management Skills;

– Team working Skills;

– Effective Public relations & Public speaking skills;

– Interviewing Skills;

– Fluent in Kinyarwanda, English and French

Job Profile
Qualifications

Master’s Degree in Communication, Journalism, Public Relations, Or Bachelor’s Degree in Communication, Journalism, Public Relations with 3 years working experience in Communication, Journalism, and Public Relations

Key Technical Skills & Knowledge required:

– Excellent communication skills both oral and in writing;

– Excellent interpersonal skills;

– Report writing & Presentation skills;

– Creativity & Initiative;

– Good Organizational and Time
– management Skills;

– Team working Skills;

– Effective Public relations & Public speaking skills;

– Interviewing Skills;

– Fluent in Kinyarwanda, English and French

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SEIRHC Program Manager  at MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT: (Deadline 15 June 2020)

Job Description

Under contract for One year (renewable based upon positive performance assessment)

Duties and Responsibilities

• Specific duties include: Supervise and coordinate the planning and implementation of the project activities, providing proposals and liaising with the team in developing work plans, procurement, consultancies, recruitment, logistics, budgeting and disbursements;
• Establish close collaboration and working arrangements with an interdisciplinary team composed of project staff to ensure timely implementation of project activities, including contractual arrangements;
• Prepare draft Annual Work Plans for submission to the PSC and updates on a quarterly basis with explanations of any changes (The Annual Work Plans will comprise reviews of activities undertaken and/or completed over the last year as well as proposals for project activities to be conducted the following year; scope, specifications and timeframe and expected products);
• Ensure project implementation in line with the approved work plans and the PIM;
• Lead the preparation of regular progress reports to the Steering Committee and the World Bank;
• At Central level, work closely with technical teams from Line Ministries, technical agencies, and BRD to ensure good coordination and collaboration, including getting technical advisories;
• At the District level, establish close coordination with participating districts and district
– level project staff;
• Monitor and supervise the execution of project activities, at central and district levels, ensuring close working relations with national and local authorities and providing technical support and general supervision of District Project Field Specialists (DPFS), and inform the Project Steering Committee (PSC) and Technical Team (TT) of problems and obstacles that need attention and specific assistance;
• Prepare ToRs and identify consultants/institutions to undertake project assignments in accordance with the approved Annual Work Plan and submit required documentation to necessary and required authorities for approval;
• Monitor and supervise the work of consultants and implementing / technical agencies, facilitate meetings and, as far as possible, ensure the timely and responsive delivery of outputs and reports;
• Work in close collaboration with the TT and PSC members providing them with periodical reports on the progress of project activities and issues arising;
• Maintain close contacts with implementing entities by ensuring adequate communication of Projects activities and encourage multi
– stakeholder participation;
• Prepare and convene, as required, technical meetings to provide guidance and revise reports on specific technical, policy and legal issues in consultation with the SPIU Coordinator.

Qualifications and required skills

Master’s degree in Project Management, Economics, Social Development or Rural Development fields or any other related field with sound experience in Project Management;

At least 5 years of hands
– on project management experience in efficiently managing a large number of activities simultaneously;
Demonstrated experience and knowledge of coordinating diverse operations and stakeholders, including experience of working with local governments and authorities;
Working experience with any development partner
– funded projects;

Other added value:
Working experience in World Bank and African Development Bank;
Previous experience in social and economic inclusion, refugees, internally displaced persons and similar activities.

Skills and Competencies

Excellent communication and facilitation skills
Fluency in English, French and Kinyarwanda is a requirement.
Adaptability to work with people from different socio
– cultural backgrounds and across different managerial levels.
Strong analytical and writing skills
Excellent organizational, planning, staff management, and time management skills;
Ability to manage and coordinate complex tasks;
Proven personal integrity and work ethics
Advanced computer skills in MS Office suite (Excel, Word, Outlook) is a requirement
Good problem
– solving skills and ability to self
– navigate through complex project and multi stakeholder environments.

Job Profile

Qualifications and required skills

Master’s degree in Project Management, Economics, Social Development or Rural Development fields or any other related field with sound experience in Project Management;

At least 5 years of hands
– on project management experience in efficiently managing a large number of activities simultaneously;
Demonstrated experience and knowledge of coordinating diverse operations and stakeholders, including experience of working with local governments and authorities;
Working experience with any development partner
– funded projects;

Other added value:
Working experience in World Bank and African Development Bank;
Previous experience in social and economic inclusion, refugees, internally displaced persons and similar activities.

Skills and Competencies

Excellent communication and facilitation skills
Fluency in English, French and Kinyarwanda is a requirement.
Adaptability to work with people from different socio
– cultural backgrounds and across different managerial levels.
Strong analytical and writing skills
Excellent organizational, planning, staff management, and time management skills;
Ability to manage and coordinate complex tasks;
Proven personal integrity and work ethics
Advanced computer skills in MS Office suite (Excel, Word, Outlook) is a requirement
Good problem
– solving skills and ability to self
– navigate through complex project and multi stakeholder environments.

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Deputy Camp Manager at CHARGE OF EMERGENCY MANAGEMENT: (Deadline 15 June 2020) Job Description

Under contract for One year (renewable based upon positive performance assessment) Duties and responsibilities

Under the supervision of the Camp Manager, the Deputy Camp Manager will perform the following key functions: • Assist the Camp Manager to ensure the protection of the community based in camp; • Assist the Camp Manager to ensure well coordination and well management of the refugees in other to ensure their good protection in camps ; • Assist the Camp Manager to ensure security in camps by strengthening law enforcement; • Assist the Camp Manager to ensure that the refugees are protected against gender based violence; • Collaboration with different partners in camp with the aim of providing timely and appropriate assistance to refugees; • Working closely with local legal institutions for effective management of the camp in line with Refugees protection; • Assist the Camp Manager enhancing the good relationship between refugees and local citizens surrounding the camp; • Actively participate in all activities organized in collaboration with the Government in line with the protection of Refugees in the camp; • Monitoring and reporting monthly, quarterly and annually on all activities done in line with Refugees Protection

Qualification

Master ‘ Degree in Political Science, Public Administration, Economics, Business Information Technology, International relations, Disaster Management, Law, Social Sciences, Humanitarian Affairs with 1 year of working experience or Bachelor’s Degree in Political Science, Public Administration, Economics, Business Information Technology, International relations, Disaster Management, Law, Social Sciences, Humanitarian Affairs with 3 years working experience Key Technical skills and Knowledge required: • High level of analytical capability, • Writing and presentation skills; • Strong knowledge of the data collection, treatment, and manipulation techniques typically associated with it; • Fluency in oral and written communication in English and Kinyarwanda and a minimum working knowledge of French. • Resourcefulness, initiative, maturity of judgment

Job Profile

Qualification

Master ‘ Degree in Political Science, Public Administration, Economics, Business Information Technology, International relations, Disaster Management, Law, Social Sciences, Humanitarian Affairs with 1 year of working experience or Bachelor’s Degree in Political Science, Public Administration, Economics, Business Information Technology, International relations, Disaster Management, Law, Social Sciences, Humanitarian Affairs with 3 years working experience Key Technical skills and Knowledge required: • High level of analytical capability, • Writing and presentation skills; • Strong knowledge of the data collection, treatment, and manipulation techniques typically associated with it; • Fluency in oral and written communication in English and Kinyarwanda and a minimum working knowledge of French. • Resourcefulness, initiative, maturity of judgment

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Environmental Safeguard Specialist at MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT: (Deadline 15 June 2020)

Job Description

Under contract for One year (renewable based upon positive performance assessment)

Duties and responsibilities
Under the supervision of the Program Manager, the Environmental Safeguard Specialist will perform the following key functions:

• Conducting Environmental Risk Assessment in and around refugee camps or Transit Centers;
• Develop environmental protection responses and mitigation measures in and around refugee camps or Transit Centers;
• Supervise and manage the implementation of mitigation measures;
• Collaborate with relevant District officials during the Environmental Risk Assessment and the implementation period of mitigation measures in and around refugee camps or Transit Centers;
• Provide on time reports to MINEMA and ensure its submission to the donor to enable transfer of the funds on time and provide regular monitoring and progress reports on the on
– going mitigation programs;
• Perform any other related task as it may be assigned by relevant authorities in the Ministry.

Qualifications

Master’s Degree in Environmental Studies, Environmental Chemistry, Forestry / Agro forestry with experience in Environmental Management Activities or Bachelor’s Degree in Environmental Studies, Environmental Chemistry, Forestry / Agro forestry with at least 3 years of working experience in Forestry/Agro forestry related and environmental management activities;

Key Technical skills and Knowledge required:

• High level of analytical capability,
• Writing and presentation skills;
• Strong knowledge of the data collection, treatment, and manipulation techniques typically associated with it;
• Fluent in English and Kinyarwanda (oral and written) a minimum working knowledge of French is an advantage
• Resourcefulness, initiative, maturity of judgment

 

Qualifications

Master’s Degree in Environmental Studies, Environmental Chemistry, Forestry / Agro forestry with experience in Environmental Management Activities or Bachelor’s Degree in Environmental Studies, Environmental Chemistry, Forestry / Agro forestry with at least 3 years of working experience in Forestry/Agro forestry related and environmental management activities;

Key Technical skills and Knowledge required:

• High level of analytical capability,
• Writing and presentation skills;
• Strong knowledge of the data collection, treatment, and manipulation techniques typically associated with it;
• Fluent in English and Kinyarwanda (oral and written) a minimum working knowledge of French is an advantage
• Resourcefulness, initiative, maturity of judgment

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District Project Field Specialist at MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT: (Deadline 15 June 2020)

Job Description
Under contract for One year (renewable based upon positive performance assessment)
Duties and responsibilities

Under the supervision of the Program Manager, the DPFS will perform the following key functions
• Ensuring sufficient coordination between the MINEMA and the districts implementing SEIRHCP;
• Ensuring effective coordination of SEIRHCP activities within the districts;
• Ensuring regular communication of information to the MINEMA/SPIU concerning all aspects of project implementation;
• Supervision of SEIRHCP
– hired consultants;
• Prepare necessary report and submit them to the MINEMA Senior Management for transfer to World Bank (progress reports and audit reports);
• Coordinating and supporting the Local Governments in the field;
• Management of a designated SEIRHCP account at the district level;
• Technical clearance of funds release to the Districts with the SEIRHCP budget under Access to basic services and socio
– economic Investments;
• Participating in monthly SEIRHCP coordination meetings convened by the MINEMA/ SPIU;
• Monitoring of the implementation of investment sub
– projects in the Districts;
• Supporting to the Districts in the implementation of their sub
– projects, including technical and procedural support;
• Ensuring that all agreed sub
– projects are being managed and implemented in accordance with time frames, budget and technical documents;
• Ensuring that all agreed sub
– projects are being managed following the code of conduct;
• Oversee and consolidate Districts procurement plans and implementation reports and ensure procurement is conducted in a fair, transparent and non
– discriminatory manner;
• Review and technically approve funds requests before endorsing disbursement;
• Ensure liquidity of designated account in accordance with Financial Agreement;
• Management of consultancy contracts;
• Regularly exchange information with the MINEMA/SPIU staff at headquarter to supports the Districts in engineering, inspection, financial management, procurement, social and environmental safeguards and support to local economic development and capacity building activities;
• Consolidating quarterly progress reports of Districts and submit to the supervisor after verification on the ground;
• Verify financial management of sub
– projects in the field, and review and clear bank reconciliation statements ;
• Consolidate audit reports;
• Reviewing social and environmental safeguards reports, monitoring their accurate implementation and follow up with the Districts on any dispute occurring and its settlement;
• Carry out regular inspections of sub
– projects in the Districts;
• Prepare a detailed M&E plan ;
• Monitor the results framework of the SEIRHCP, which includes maintaining regularly updated data;
• Participate in the evaluation of technical and financial proposals for project related activities, including detailed engineering designs for sub
– projects of component 1

Job Profile

Qualification

Master’s in project management, development studies, statistics, economics with minimum 3 years of relevant work experience or Bachelor degree in project management, development studies, statistics, and economics with minimum 5 years of relevant experience. Being a civil engineer is an added advantage.

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2 Positions of Civil Engineers at MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT: (Deadline 15 June 2020)

Job Description

Duties and responsibilities

Under the supervision of the Program Manager, the Civil Engineers will perform the following key functions
• Provides technical assistance, mentoring, advice to the engineers of the districts One Stop Centre and other technical units in the 6 Districts responsible for project implementation, to ensure compliance with project drawings and specifications;
• Support district engineers in the technical reviews of subprojects designs, Bill of quantities (BOQ), etc.
• Performs inspections and documentation of all civil work in progress on a continuing basis;
• Problem resolution and inspection of field installations;
• Work with engineers of the districts to coordinate work schedule to stay ahead of construction and the schedule;
• Executes field take offs from Issued For Construction drawings, provides input to the quantity tracking applications and reports weekly installed quantities to Project Controls.
• Work with Procurement’s expediting team to ensure the delivery of vendor materials to support the projects schedule;
• Manage the material testing lab to support construction schedule.

Qualifications

Master’s degree in Civil Engineering / construction management with 3 years of working experience or Bachelor’s degree in Civil Engineering / construction management backed by a proven 5 years of working experience in civil works progress assessment and quality control, contract management and coaching in the area of civil works.

Key Technical skills and Knowledge required:

• Proven experience in capacity development, on job training and program design and implementation in the area of civil works;
• Demonstrated knowledge and skills in national implementation on general project management, planning, procurement, contract management, construction supervision, monitoring, evaluation and reporting;
• Familiar with world bank project and procedures is an added value;
• Knowledge of multi
– discipline construction operation and supervisory functions relating to field activities.
• Good communication skills required. Fluency in English is required, French and Kinyarwanda knowledge of all is an advantage. Ability to formulate a working relationship with other departments and contractors.

Job Profile

Qualifications

Master’s degree in Civil Engineering / construction management with 3 years of working experience or Bachelor’s degree in Civil Engineering / construction management backed by a proven 5 years of working experience in civil works progress assessment and quality control, contract management and coaching in the area of civil works.

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