Finance & Admin Officer at GIZ Rwanda: (Deadline 21 May 2022)

Finance & Admin Officer at GIZ Rwanda: (Deadline 21 May 2022)

Vacancy Announcement for a

Finance & Admin Officer for the Cluster on Training and Sustainable Growth for Decent Jobs

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

To achieve its objectives in Economic Development, GIZ Rwanda groups several projects in the cluster Training and Sustainable Growth for Decent Jobs. To support the cluster, GIZ is now looking for a suitable candidate to fill the advertised role of Finance and Admin Officer.

Key projects in the cluster relevant to the advertised position include:

• The project “Support to the African Continental Free Trade Area”, which works with a large number of international and African actors to support the content of free trade negotiations in the areas of trade in goods and services, trade facilitation and customs cooperation. The project also works on the topics of industrialisation, e-commerce, value chains, special economic zones, women in trade and other trade-related topics.
• The project “Digitizing Global Trade” (DGT), which is a multi-actor partnership with businesses that aims to reduce costs and time in cross-border trade with and between developing countries in order to strengthen the competitiveness of these countries.

In addition, the Finance and Admin Officer will cover selected tasks – mostly related to payments and banking – for other projects in the cluster (e.g. “Economic Inclusion of Refugees and Host Communities”).

Location: Kigali, Rwanda

Fixed Term: 31.03.2024

Position: (1) one

The Finance & Admin Officer for the Cluster on Training and Sustainable Growth for Decent Jobs performs the following responsibilities and tasks:

A. Main Tasks and Responsibilities:

The Finance & Admin Officer performs the following responsibilities and tasks for the cluster Training and Sustainable Growth for Decent Jobs, including the following projects:

• Support to the African Continental Free Trade Area
• Digitizing Global Trade and
• Economic Inclusion of Refugees and Host Communities
• As well as other projects under the Cluster Sustainable Growth in Rwanda

Responsibilites:

• Provides financial and administrative services for the programmes with minimum need for intervention
• Ensures that financial and administrative regulations are complied with as per GIZ standard procedures
• Identifies relevant problems and issues and assists in formulating implementation-oriented solutions
• Ensures good communication and flow of information within the project/programme and with GIZ offices
• Represents the projects towards GIZ Country Office and acts as liaison person

B. Tasks

1. Administration

• Responsible for independently organising administrative and logistical aspects of project activities (organising meetings and workshops, preparation of letters and documents for the respective projects and other tasks related to project management)
• Procurement of office materials; monitoring the availability of accessories and stocks and carrying out procurement in accordance with guidelines
• Maintain an inventory for the projects according to GIZ rules and guidelines
• Ensure that computers and software function properly
• Liaise with the GIZ Country Office on all admin, finance and contract related processes, strong collaboration with the respective finance managers in the projects in Addis Ababa, Ethiopia and Eschborn, Germany

2. Finance and Contracts

• Responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers
• Responsible for cash based on the vouchers collected daily
• Reconcile the cash book and cash account daily
• Report any surplus or shortfall in cash
• Is involved in drawing up the annual internal controlling schedule and reports
• Process settlement of applications for the reimbursement of travel expenses
• Support the technical experts in the preparation of contracts, checking the contracts for completeness and checking of financial documents from consultants/consulting firms; monitor the progress of the contracts and prepare invoices
• Filing documents in reference files or in DMS in line with GIZ’s filing rules
• Assist with creditor and debtor administration, including local subsidies and agreements with national appraisers
• Prepare transfers and/or other bank documents and check these before execution
• Make monthly payments and foreign currency transactions and optimise these
• Responsible for administrative aspects of financial management, e.g. bank withdrawals, direct debit orders
• Monitor income, expenditure and monthly bank reconciliation

3. Other duties/tasks

• Ensures that all rules according to data protection are followed
• Works with the data protection division in GIZ Country Office
• Acts as the digital/IT focal point for the mentioned projects
• Taking on all other necessary tasks that might occur

C. Required Qualifications, Competences and Experience

1. Qualifications and professional experience

• University degree in relevant specialization and qualification in business administration or finance desirable (equivalent of BA or MBA)
• At least 3 years of professional experience in a comparable position

2.  Other knowledge and additional competences

• Good working knowledge of IT tools and computer applications (e.g. MS Office)
• Very good proficiency in English
• In-depth understanding of financial planning and accounting
• Broad experience of management and administration
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 22.05.2022 at 23:59 by e-mail to [email protected]. All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application. Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ Office Rwanda reserves all rights!!