Accountant and Administration Officer at Security World Technology Rwanda Ltd: (Deadline 18 January 2024)

Accountant and Administration Officer at Security World Technology Rwanda Ltd: (Deadline 18 January 2024)

VACANCY ANNOUNCEMENT- ACCOUNTANT AND ADMINISTRATION OFFICER (1)

Security World Technology Limited was established in Kigali in the year 2010 and is the leading provider of electronic security equipment in Rwanda. SWTL has gone from strength to strength in building a dynamic distribution network covering Kenya (Head Office), Uganda, Tanzania & Rwanda that supplies dealerships and service providers across the entire East and Central Africa Region.

The Company provides advanced solutions in security & safety that have been streamlined & digitized for efficient & timely response towards any threat to human and property security & safety. Security World Technology Limited is seeking to recruit a suitable candidate to fill the post of Accountant and Administration officer.

JOB TITLE: Accountant and Administration Officer

REPORTING TO: Managing Director

PURPOSE OF THE JOB

As a member of the Security World Technology Limited unit, the Accountant and Administration Officer will be responsible for the setting up of all processes of Security World Technology Limited. This will be done by implementing financial systems, managing accounting records, evaluating and managing risk, ensuring compliance with regulations, publishing financial statements, overseeing accounting operations, analyzing financial data, monitoring expenditure, forecasting revenue, coordinating auditing processes, and ensuring the accuracy of financial information to Directors . This includes implementing financial controls as dictated by the finance manual of Security World Technology Limited, training the team as to their responsibilities with finances, and creating reporting structures for the different head of departments to be aware of their budgets.

Duties and responsibilities 

• To ensure that the accounting system is in place to record transactions per accepted accounting principles and Security World Technology Limited finance policy as such that it provides the basis for an efficient financial management
• To direct and control the administration of all financial, treasury and accounting activities following Security World Technology Limited policy and in compliance with fiscal, legal, and statutory requirements in Rwanda.
• To assist in the clearing of equipment imported ;
• To ensure that Security World Technology Limited unit, is tax compliant;
• To manage the bank accounts.
• Supervise the recording, classifying, and summarizing of the financial transactions of Security World Technology Limited and ensuring the proper update and maintenance of the accounts to ensure that the accounting system provides the basis for an efficient financial information system for both internal and external users and that it is compliant with internationally accepted accounting principles, legal and statutory requirements of Rwanda;
• Ensure monthly transactions are entered in General Ledger accurately and on a timely basis;
• Ensure that all balance sheet accounts are reconciled;
• Review and provide guidance and coaching to accounting staff ensuring accuracy, correctness, and completeness of transactions recorded;
• Ensure the timeliness of required donors reports to account managers, donors, government partners, etc.;
• Submit the monthly report to the Managing Director in line with the monthly reporting checklist and timetable.
• Prepare the monthly cash flow projections and monitors the continued availability of funds to cover the requirements of the project.
• Perform Cash and bank Reconciliations.
• Assist in the planning and budgeting for the project, taking the lead in the financial plans and budgets, and ensuring that the assumptions, parameters, guidelines, and policies in planning are complied with;
• Review and monitors the budget performance of the project and provide recommendations;
• Continuously review the adequacy of internal control to ensure the provision of accurate and timely financial information, protection of assets and adherence to policies, systems, and procedures, and the smooth and orderly implementation of plans and activities;
• Ensure the identification and proper inventory of fixed assets of the project through the conduct of an annual inventory to determine their location and condition of proper disposition;
• Managing depreciation following Security World Technology Limited’s policy and that the assets are adequately protected;
• Prepare the request for approval to dispose of missing, lost, stolen, damaged, and obsolete equipment;
• Collaborate with the national Managing  Director  ensuring that the systems and procedures are in place to enable accurate preparation and disbursement of the payroll in compliance with statutory requirements;
• Sign off on the monthly payroll by reviewing and checking the accuracy of amounts to be paid to the staff;
• Coordinate with the auditors in the external audit of the entity.
• Provide draft responses to the audit management letter,
• Ensure the closure and resolution of audit findings;
• Provide leadership and guidance in all matters pertaining to finance (including taxation and other financial issues) and give advice and support to all those needing it;
• Where required, assist with writing and maintaining the local procurement policy and be a member of the procurement committee.

KNOWLEDGE AND SKILLS

Minimum Education Qualification

• The interested candidates should have a minimum of Bachelor degree in Accounting and Finance backed up with Qualified Or Advanced level of CPA or ACCA.

Required competencies

• Experience in having set up processes and systems within a large Commercial enterprise preferably in  Distribution,
• 3-5 years’ demonstrated management experience
• Result driven with a strong capacity to work autonomously
• Excellent computer skills with high proficiency in Microsoft excel
• Excellent interpersonal and communication skills
• Strong ability to be able to manage and prioritize multiple tasks
• Experience in training and developing Finance staff
• Strong leadership skills
• Auditing experience
• Compliance oriented
• Proficiency in accounting software SAGE Paster & QuickBooks
• Fluency in English and Kinyarwanda
• Proficient in English both spoken and written
• Ability to perform demanding and flexible work, during day and night.
• Good analytical and problem solving skills
• Ability to work under pressure and overtime

Added advantages

• Knowledge of French and Kinyarwanda
• Experience and a genuine passion for sales and distribution.
• Proven 3 year experience of working as Accountant and administration officer from within region and continent.

HOW TO APPLY

Cover letter together with CVs as one document in English language providing details of three referees, email address and telephone contact should be submitted by email to [email protected]  and copy i[email protected]  (With the attachment being in PDF, JPEF or TIF format) not later than 18^th January 2024. Application should be addressed to:

Managing Director

Security World Technology Limited

Please note that only candidates with the needed qualifications and relevant experience will be shortlisted for Interview.