Accountant at AKADEMIYA2063: (Deadline 19 November 2023)

Accountant at AKADEMIYA2063: (Deadline 19 November 2023)

VACANCY ANNOUNCEMENT

AKADEMIYA2063 is an Africa-based non-profit research organization with headquarters in Kigali, Rwanda and a regional office in Dakar, Senegal. Inspired by the ambitions of Agenda 2063 and grounded in the recognition of the central importance of strong knowledge and evidence systems, the vision of AKADEMIYA2063 is an Africa with the expertise we need for the Africa we want. This expertise must be responsive to the continent’s needs for data and analysis to ensure high-quality policy design and execution. Inclusive, evidence-informed policymaking is key to meeting the continent’s development aspirations, creating wealth, and changing livelihoods for the better. AKADEMIYA2063’s overall mission is to create, across Africa and led from its headquarters in Rwanda, state-of-the-art technical capacities to support the efforts by the Member States of the African Union to achieve the key goals of the African Union’s Agenda 2063 of transforming national economies to boost growth and prosperity. Following from its vision and mission, the main goal of AKADEMIYA2063 is to help meet Africa’s needs at the continental, regional and national levels in terms of data, analytics, and mutual learning for the effective implementation of Agenda 2063 and the realization of its outcomes by a critical mass of countries. AKADEMIYA2063 strives to meet its goals through programs organized under five strategic areas—policy innovation, knowledge systems, capacity creation and deployment, operational support and data management, digital products, and technology—as well as partnerships and outreach activities. For more information, visit www.akademiya2063.org.

Vacancy Details

Vacancy Number: RW23009

Position Title: Accountant

Department: Finance and Administration

Location: Kigali, Rwanda

Duration: 2-year renewable

Position Summary

AKADEMIYA2063 has a vacancy for an Accountant who will work with the highest level of efficiency to promote Grants financial stewardship, accountability, reliability, and accuracy of financial information as well as proper implementation of donor policies and regulations. S/he will provide support in the execution of financial services of AKADEMIYA2063 projects and institutional activities with ensuring effective and transparent utilization of financial resources and integrity of financial services. S/he shall promote a client-oriented approach consistent with AKADEMIYA2063 rules and regulations.

Duties and Responsibilities

Under the guidance and direct supervision of the Director of Finance & Administration, the Accountant will perform the following duties:

Major Responsibilities:

• Allocate, code, input and update the accounting software with budgets and expenditures in line with the donor policies and regulations and in compliance with accepted accounting practices.
• Prepare and track invoices and funds requests submitted to donors.
• Develop an annual staff time allocation schedule consistent with the approved project and institutional budgets and prepare monthly charge tables for salaries and benefits.
• Ensure proper recording, reporting, and accounting for salary and benefits by preparing salary and related statutory journals, undertaking payroll reconciliations, and providing payroll reports as and when required.
• Update and reconcile travel advances, float advances, prepayments, receivables, taxes, and other accounts as may be assigned from time to time. Prepare periodic reports and ensure timely settlement of these accounts.
• Prepare timely remittance of taxes, requests for tax refunds and tax declarations and ensure full compliance with tax laws within AKADEMIYA2063 operating jurisdictions.
• Preparation and submit accurate monthly bank reconciliation and timely clearance and/or escalation of outstanding issues.
• Draft grants/donor reports in line with donor approved budgets and regulations while ensuring timely and accurate reporting.
• Draft quarterly budget execution reports and provide ad hoc budget utilization reports to Program Leads, as and when required.
• Support the development of proposal and concept note budgets as well as revision/modification of program budgets in line with project needs and donor regulations.
• Tracking grant receipts and updating the Grants Dashboard. Maintaining grant checklists and data sheets and consistently updating grant information.
• Monitoring project budgets utilization and preparing adjusting journals to align costs to approved budgets.
• Reviewing sub-grantee & collaborators reports for compliance with approved budgets and closing out any issues identified.

Asset, Stocks, and Inventory Management:

• Maintenance of fixed asset register.
• Record and update asset listing, coding, verification, disposal, and asset movements.
• Maintain an inventory schedule for all assets purchased under different grants.
• Ensure all assets and inventory are properly tagged and branded as per the A2063 and donor guidelines.
• Perform inventory counts periodically in line with Grant and A2063 guidelines.
• Ensure asset disposal is as per the laid down policies and donor guidelines.

Risk Management:

• Keep back-ups of financial data and reports regularly.
• Support external, internal and project / donor audit exercises as well as implementation of financial audit recommendations.
• Report suspected and possible finance malpractices to the DFA.
• In liaison with the DFA, work with Internal Auditors to keep the Risk Register up to date.
• Any other duties as assigned or required from time to time.

Selection Criteria

• A Bachelor’s Degree in Accounting, Finance, Business administration, Business studies, or a closely related field.
• At least 4 years of relevant working experience within a donor funded nonprofit organization.
• Full professional accounting certification (e.g.: CMA, CPA, or ACCA).
• Hands-on experience with accounting software packages, such as QuickBooks
• Solid knowledge of grant management principles and donor funding accounting, including U.S. government and European Union donor funding management
• Experience communicating financial information to a non-financial audience.
• Excellent presentation skills with ability to organize and present issues in a clear, concise, and logical manner.
• Strong accounting technical skills, including knowledge of International Financial Reporting Standards (IFRS).
• Strong analytical skills with hands-on experience in deriving and disseminating financial analytics that are key for organizational performance.
• Proficient in MS Excel and has ability to navigate within accounting systems and other databases.
• Ability to manage competing priorities, meet demanding deadlines, exercise good judgment, and quickly identify and resolve problems with minimum supervision.
• Ability to manage sensitive and confidential matters with the highest level of professionalism.
• Ability to work as part of a team in a multicultural environment.
• Must have excellent interpersonal skills with the ability to interact professionally with staff, partners, and donors.
• Good command of English; working knowledge of French would be an added advantage.
• Commitment to AKADEMIYA2063’s mission and core values.

Submission of Applications

If you are interested in this position, please send your detailed e-mail application: CV and cover letter in English, by November 19, 2023, to careers@akademiya2063.org. Please include the position title in the subject line.

Additional Considerations

• Applications received after the closing date will not be considered.
• This Job Description only serves as a guide for the available position. AKADEMIYA2063 reserves the right to change, revise, omit, and add in part / in whole to this document.
• Qualified female candidates are strongly encouraged to apply.
• AKADEMIYA2063 is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.
• By sending an application, candidates give consent for their personal data to be processed solely for applicable recruitment procedures.

We thank all applicants for their interest in working for AKADEMIYA2063, due to the volume of applications, only shortlisted candidates will be contacted.