Accountant Position at Kilimo Trust: (Deadline:  14 December 2023)

Job Title: Accountant (02)

Job Grade: KT5

Unit of Service: Finance & Administration Unit

Reports To: Finance Manager

Employment Category: Contract

Duty Station: Rwanda(01)  Kenya (02)

Purpose of the Job

• To provide timely and reliable financial information and analysis that leads to effective decision making for Kilimo Trust
• To process all Kilimo Trust financial transactions, keep track of KT budgets, preparation of financial reports for the donors and other stakeholders, ensure that financial procedures are accurately implemented and effectively support the audit process.

Financial Management

• Ensuring proper and timely recording of all the financial transactions of Kilimo Trust Accounting software
• Oversee the preparation of timely and accurate monthly, quarterly, and annual financial and management reports.
• Provide financial insights to facilitate decision making in executing of the Kilimo Trust strategy, providing guidance and financial analysis to management and the Board to ensure delivery of results.
• Lead the budgeting process: develop, review, finalize, and oversee budgets that represent and align with organizational objectives and programmatic activities.
• Maintain and regularly update and reconcile the general ledger, accounts payables, accounts receivables, and payroll.
• Recommend and report on benchmarks upon which financial performance is measured in the organisation.
• Ensure effective management of grant reporting and reconciliation in accordance with the guidelines from donors/ funders.
• Monitor the financial performance of the organization including its subsidiaries and projects through regularly budget monitoring reports.
• Oversee the preparation and development of budgets and forecasts for the organisation.

 Leadership and Relationship Management

• Manage financial relations with donors including compliance, timely and good quality reporting as specified in the grant agreements.
• Conduct regular trainings for the staff and implementing partners / grantees on the financial procedures, reporting and any other related financial responsibilities.
• Effectively supervise the staff responsible for the Finance Function in the organisation.
• Provide support and maintain a competent and motivated team through constructive feedback, coaching and mentoring.

Audit, Compliance and Risk Management

• Regularly review and  update the KT Financial, Risk and Procurement Manuals and procedures to ensure compliance with-best practice and in line with international standards.
• Promote effective risk management for the key risks under the Unit control in accordance with the organisation’s Risk Management framework.
• Ensure compliance with the organisation’s policies as well as statutory financial (local/national) regulations for all Country offices.
• Coordinate and manage the processes of internal and external audit, accounting, and reporting requirements as set by Country specific regulatory bodies where the organization has offices.
• Regularly update the financial control systems to strengthen the financial management of the Trust.
• Oversee all tax related activities in all Countries where KT has operations.

Program Development, Planning, and Implementation

• Participate in fundraising activities of the Trust through preparation of budgets for project proposals.
• Actively participate in identification of fundraising opportunities.
• Analyze and report on actual and planned monthly expenditure, interpret, and communicate with Team Leaders, advise of variance against approved budgets, and make recommendations for corrective action.
• Conduct field travel visits to review financial procedures among partners / grantees supported by Kilimo Trust.
• Ensure safety of the assets of Kilimo Trust by instituting effective safety measures.

Key Performance Indicators

• Receiving un-Qualified Audit for organization and projects
• Timely and good quality submission of all financial reports to management and Donors/funders.
• Accurate and timely submissions of all proposal budgets to prospective funders.
• Cost overruns are maintained within 5% of approved budgets.
• Robust internal control system that reduces errors and misstatements in financial reports
• All KT Assets and resources are safeguarded.
• New projects secured from donors / funders.
• Functional Risk Management System.

Competencies Required

• Excellent leadership skills to effectively lead, manage, and grow the Finance function in Kilimo Trust.
• Strategic thinker that will support management and the board effectively.
• Outstanding verbal and written communications skills
• Excellent time management skills, with the ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality of deliverables.
• Proven ability to make complex and time-sensitive decisions in the best interest of the organization.
• Must have outstanding analytical and problem-solving skills.
• Ability to work independently and as a team player with a high emotional intelligence quotient

Educational Qualifications and Experience Required

• Minimum of Seven years’ experience in a Senior Management Finance Position in Non -Government Organisation.
• Experience of working with Regional Organizations is an added advantage.
• Qualified Accountant (CPA/ ACCA)
• Must be a member of the Institute of Certified Public Accountants of their respective Country.
• Proven numeracy and financial analysis / planning skills
• Very good experience in proposal preparation and budget formulation
• Experience of strategy formulation and program planning processes.
• Understanding of donor financial policies and procedures.
• Experience in managing financials for USAID funded Programs.
• Experience in Grant Management
• Working knowledge of Odoo System is an advantage

How to Apply

If you are the right candidate, please send your application letter with the following:

• An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the Responsibilities and each of the experience areas listed above).
• The names and contacts of three referees and a daytime contact telephone number of each of them.
• Copies of Academic Certificate and Transcripts for O’ level, A’ level – where applicable, Under-Graduate, Post-Graduate and Professional qualifications
• The names and contacts of your immediate supervisor(s) in the current job and two of your immediate previous jobs.
• Your daytime contact telephone number; and
• A statement and proof of current remuneration package

Please submit your application documents electronically to [email protected]

Address all applications to The Human Resource & Administration Manager, Kilimo Trust.

Deadline for application:  14 December 2023

Only shortlisted candidates will be contacted