Administrative Assistant at Bella Flowers Ltd: (Deadline 6 March 2024)
INTRODUCTION
Bella Flowers Ltd is a company registered in Rwanda under Company code 103449745 on 20th October 2014 and the Government of Rwanda owns 100% of its shares. It owns a land of 100 Ha in Gishali, Rwamagana District, Eastern Province on which flower production is being undertaken. The company is seeking to recruit highly skilled, self – Motivated and experienced person to fill the following position.
Administrative Assistant (1)
Reporting to the Chief Executive Officer
Duties and Responsibilities for Administrative assistant
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Screening phone calls and routing callers to the appropriate party.
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
- Any other tasks assigned by the supervisor.
- Update calendars and schedule meetings of the Chief Executive Officer
JOB SPECIFICATION
Essential Requirements and skills
- University Degree preferably in Office Management, Business Administration, Communication or related field.
- Proven experience at least 2 years in office management;
- Experience in analyzing and production of reports;
- Proven ICT skills
- Fluency in written and spoken English and knowledge of French is added advantage.
- Ability to work independently
- Willingness to work overtime as required.
APPLICATION PROCESS
Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, and copy of National Identification to Bella flowers Ltd in one document at recruitment@bellaflowers.rw
The deadline for submitting application is on 06th March 2024 at 5:00 pm local Time.
Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd
Patrick RUBEGA KAGABO
Chief Executive Officer-Bella Flowers Ltd
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