Administrative Assistant at Ministry of Public Service and Labour(MIFOTRA): (Deadline 14 September 2022)
Job description
Job Description
1. Properly draft (correct content and form) documents that need to be prepared for SPIU Coordinator’s level;
2. Ensure SPIU meets the required administrative standards such as regular reporting obligations (meeting the quality standards and reporting timelines) to MIFOTRA’s management and other stakeholders who ought to be kept in the loop of projects implementation progress;
3. Handle and forward correspondences received and sent by his supervisor;
4. Dispatch documents to the MIFOTRA/SPIU Staff and ensure the monitoring of each document;
5. Alert MIFOTRA/SPIU’s staff on any delayed submission of documents or any other delayed due task;
6. Make required organization including logistical preparation of Meetings;
7. Manage MIFOTRA/SPIU Coordinator daily agenda;
8. Set up and constantly update an effective filling system for SPIU and ensure proper custody of confidential files and information;
9. Serve as a resource person for information about processes and modalities of SPIU’s activities and about end users;
10. Coordinate required training for newly recruited IPPIS users
11. Ensures management of IPPIS electronic mail
12. Ensure project Management Communication Plan
13. Any other task that would be assigned to him by the Supervisor.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree Social Work
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management skills
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Time management skills
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Good computer and general office management skills;
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Analytical and problem solving skills
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Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
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Excellent Communication, Organizational, and Interpersonal Skills
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Computer knowledge (Ms Work, Power Point and Internet skills)
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