Administrative Assistant at Rwanda Agriculture and Animal Resources Developement Board (RAB) Deadline: 29 October, 2025

The Administrative Assistant will administratively and technically report to the SPIU Coordinator. He/she will be responsible:  To receive all SPIU Coordinator’s incoming documents;  To dispatch received Project documents to the concerned staff;  Reception and dispatching of electronic mails to the concerned staff;  Reserving replies to some letters and Memos addressed to SPIU Coordinator;  Registering, sending and filing of sent letters for the projects;  Tracking and reporting Received and outgoing documents.  Processing of project management and administrative documentation (draft, type routine correspondence, data entry and maintenance of mailing lists, receive, route and reroute all mails;  Send, receive and distribute e-mails, telephone, internet, invoices, etc.) and maintaining internal office procedures;  Maintain the office courier records including registration of in and out- going mail and courier;  Preparation of routine correspondence, memoranda and reports;  Ensure proper filing system for references and easy retrieval in the Secretariat office;  Prepare for staff and steering committee (PAC) meetings;  Take minutes of management meetings and follow-up implementation of deliberations;  Make follow-up on deliberations so as to meet deadlines;  Arrange all travel documents and order of mission for the SPIU Coordinator;  Performing any other tasks assigned by the SPIU Coordinator;