Administrative Assistant for the Project Office of Denmark in Kigali at Sandberg Ltd: (Deadline 19 July 2023)

Administrative Assistant for the Project Office of Denmark in Kigali at Sandberg Ltd: (Deadline 19 July 2023)

Exciting Job Opportunity: Join Our Team as an Administrative Assistant for the Project Office of Denmark in Kigali

Are you looking for an exciting opportunity to work in an international setting? The Project Office of Denmark in Kigali is seeking a talented administrative assistant to join our small, dynamic team. As Denmark’s new diplomatic office in Rwanda, we are dedicated to fostering strong partnerships and driving positive change in the country.

About Us: The Project Office of Denmark in Kigali operates under the Embassy of Denmark in Kampala, Uganda. We are currently developing a strategic framework to enhance the collaboration between Rwanda and Denmark, focusing on critical sectors such as climate and environment, asylum and migration, and governance, human rights, and citizen engagement.

Responsibilities: As our administrative assistant, you will play a vital role in supporting our office operations. Some of your key responsibilities will include:

• Liaising with the Protocol Department of the Ministry of Foreign Affairs, banks, and service providers.
• Processing approved bills and invoices for payment.
• Ensuring timely compliance with relevant statutory regulations, including those of the RRA.
• Maintaining proper filing of all accounting records and documentation.
• Preparing VAT and Duty-Free tax claims.
• Assisting with imports, customs, and consular cases.
• Participating in the planning, coordination, and logistics of events and visits, including managing related expenditures.
• Preparing official correspondence with relevant government ministries, agencies, and other stakeholders.
• Assisting with driving duties as needed.
• Performing other relevant duties as required.

Qualifications and Competences: To excel in this role, you should possess the following qualifications and competences:

• A Bachelor’s Degree, preferably in Business Administration.
• A minimum of 5 years of similar working experience, ideally with a Diplomatic Mission or an International Organization.
• A good understanding of the tax laws of Rwanda and their application to diplomatic missions and development partners.
• Experience using MS Excel and Navision-based Accounting System would be advantageous.
• Excellent communication skills, both written and oral.
• Strong team player with a positive attitude, open-mindedness, proactivity, and service-oriented mindset.
• Self-motivated and capable of working independently with minimal supervision.
• Willingness to share knowledge and learn from others.
• Good analytical skills and sound judgment.
• Ability to work effectively in a multicultural environment.

What We Offer: By joining our team, you will enjoy the following benefits:

• A fixed-term contract with the possibility of renewal and a competitive, performance-based salary.
• Attractive pension and health insurance schemes.
• An informal work environment with supportive colleagues and a high degree of autonomy under supervision.
• Leave and public holidays in accordance with the Danish Ministry of Foreign Affairs guidelines for local staff.

How to Apply: If you are ready to take on this exciting opportunity, please submit your application (including an application letter, CV, and references) via email to Sandberg ltd our recruitment partner at: sandberg.insideinsight@gmail.com with the subject heading “Application Programme Office.”  Your personal data will be processed by the Danish Ministry of Foreign Affairs in line with the GDRP regulation.

Application Deadline: The closing date for applications is 19.07.2023 at 5pm. Late applications will not be considered. Only short-listed candidates will be contacted.

Join our team and contribute to the positive impact of Denmark’s Project Office in Kigali. We look forward to receiving your application!