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Administrative assistant School of inclusive and Special Needs Education-Rukara Campus at University of Rwanda (UR): (Deadline 7 October 2024)

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Administrative assistant School of inclusive and Special Needs Education-Rukara Campus at University of Rwanda (UR): (Deadline 7 October 2024)

Administrative assistant School of inclusive and Special Needs Education-Rukara Campus at University of Rwanda (UR): (Deadline 7 October 2024)

Job responsibilities

1. Managing Line Manager’s agenda • Keep the diary of appointments of the Line Manager. • Receive and orient visitors of the Line Manager. • Prepare the Line Manager travels, missions and meetings. • Prepare minutes of meetings organized in the Line Managers’ Office 2. Ensuring proper filing and orientation of documents in the office of the Line Manager. • File both electronic and hard documents in the office of the Line Manager. • Orient correspondences and monitor to ensure that feedback is provided. • Make sure that the confidential documents are recorded, treated and put in a safe custody 3. Receiving official mails and Calls of the Line Manager • Receiving text messages or telephone calls for the Line Manager. • Responding to the Line Manager of the corrections documents/files before it is signed. • Typewrite texts from the Line Manager. • Records keeping and registration of students marks in some offices concerned

Qualifications

    • 1
      Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • 2
      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 3
      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 4
      Bachelor’s Degree in Management

      0 Year of relevant experience

    • 5
      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 6
      Bachelor’s Degree in Business Management

      0 Year of relevant experience

  • 7
    Bachelor’s Degree in Linguistics

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Inclusiveness
    • 2
      Accountability
    • 3
      Teamwork
    • 4
      Client/citizen focus
    • 5
      Professionalism
    • 6
      Commitment to continuous learning
    • 7
      Time management skills
    • 8
      Results oriented
    • 9
      Office management skills
    • 10
      Documenting skills
    • 11
      Ability to really listen to customers
    • 12
      High standards of professional ethics and Secrecy
    • 13
      Efficient, effective and economic use of resources
    • 14
      Responsive, prompt, effective, impartial and equitable provision of services
    • 15
      Zero tolerance to corruption, rape and sexual harassment.
  • 16
    Decency and integrity.

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