Administrative Assistant to DG at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 29 March 2022)
Job description
– Manage Director General’s office and agenda:
Ensure proper management of the office of Director General and effective liaison with RCA’ Departments
Keep dairy appointments of Director General
Receive and orient visitors of Director General
Prepare travels, missions and meetings of Director General
Take minutes of RCA management meetings
Contribute to the organization of various RCA meetings
– Ensure proper filling and orientation of documents in the office of Director General
File both electronic and hard documents in the office of Director General
Orient correspondences and monitor to ensure that feedback is provided
– Receive official mails and calls of the Director General
Receive text messages and telephone calls for the Director General
Sort out priorities mails and files addressed to the Director General and forward in advance urgent ones to concerned
departments
Suggest to the Director General corrections to be made to documents or files to be signed
Typewrite texts from Director General
Regularly check and dispatch mails received on RCA email
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Advance Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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Office management skills
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