Administrative Assistant to the Head of Referral Hospital at Karongi District (KARONGI): (Deadline 10 July 2025)

An Administrative Assistant is responsible for supporting the Director General and other administrative staff to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their duties include organizing meetings for Administrators, welcoming office visitors and composing documents on behalf of Administrative staff The In charge of SECRETARY will be responsible to Receive visitors of administration, Manage the stamp of the hospital, Ensure the receipt, registration, orientation, classification of mail and files, Ensure the transmission and acknowledgment of receipt of administrative mail. Managing documents and files · Sending and receiving documents for the hospital · Answering the phone calls · Operating a range of office machines such as photocopiers and computers · Welcoming guests and visitors · Produce and distribute correspondence memos, letters, faxes and forms · Assist in the preparation of regularly scheduled reports · Develop and maintain a filing system · Order office supplies · Book travel arrangements · Provide general support to visitors · Generate reports -Receive visitors of administration – Manage the stamp of the hospital – Ensure the receipt, registration, orientation, classification of mail and files – Ensure the transmission and acknowledgment of receipt of administrative mail – Ensure the preparation of administrative documents – Ensure the maintenance of computer equipment – Receive and direct email – Avail and Manage printed – Maintain the guestbook and supervision – Do everything else asked by his supervisor in the work – Observe and respect the values & taboos as developed in the internal regulation rules Principal responsibilities – Manage the stamp of the hospital – to avail and Manage printed – Receive and direct email