Administrative Assistant to the Permanent Secretary at MINAFFET: (Deadline 27 October 2021)
Job description
Handle and forward correspondences received and sent by different Directorate;
– Verify the form and substance of documents submitted to the supervisor and prepare a summary of each;
– Dispatch documents to different units within four (4) Directorates General and ensure the monitoring of each and every document;
— Alert General Directorate Staff on any delay in delivery of each document;
– Make logistical preparation of all meetings of the Directorates.
– Manage Director Generals agenda ;
– Provide requested information to Institutional clients and orient them to appropriate services.
Minimum Qualifications
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Bachelor’s Degree in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
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Bachelor’s Degree in Office Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
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Diploma in Office Management
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management skills
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Communication skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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