Administrative Assistant to the Principal(Office of the principal) Under Statute at IPRC KIGALI: (Deadline 31 October 2023)

Administrative Assistant to the Principal(Office of the principal) Under Statute at IPRC KIGALI: (Deadline 31 October 2023)

Administrative Assistant to the Principal(Office of the principal) Under Statute at IPRC KIGALI: (Deadline 31 October 2023)

Job description

 Keep the diary of appointments of Principal;
 Receive and orient visitors to the Principal’s office;
 Prepare the Principal’s travels, missions and meetings;
 File both electronic and hard documents in the office of Principal;
 Orient correspondences and monitor to ensure that feedback is provided;
 Receive text messages or telephone calls for Principal;
 Correct documents / files before they are signed.
 Write texts from the Principal;
 Provide periodic report as required,
 Perform any other task assigned his/her supervisor related to his/her responsibilities

Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

  • Advanced Diploma in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

  • Bachelor’s Degree in Sociology

    0 Year of relevant experience

  • Bachelor’s Degree in Management

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Business Administration

    0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Excellent communication, organisation and interpersonal skills

  • Excellent command of written and verbal English; Proficiency in French & Kinyarwanda will be an added advantage;

  • Demonstrated excellent command of MS Office

  • Excellent Communication Skills

  • Excellent knowledge of using MS Office (Word, Excel, PowerPoint).

  • Computer literate (Excel, Word, PowerPoint etc.)

  • Communication and presentation skills, excellent problem solving skills and clear logical thinking

  • Ability to apply basic computer knowledge

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