Administrative Assistant to the SG at NATIONAL COMMISION FOR DEMOBILISATIO AND REINTEGRATION (NCDR): (Deadline 11 November 2021)

Administrative Assistant to the SG at NATIONAL COMMISION FOR DEMOBILISATIO AND REINTEGRATION (NCDR): (Deadline 11 November 2021)

Administrative Assistant to the SG at NATIONAL COMMISION FOR DEMOBILISATIO AND REINTEGRATION (NCDR): (Deadline 11 November 2021)

Job description

– Answerable to Secretary General;
– Manage the office of the Secretary General;
– Prepare and secure official working documents for the Secretary General;
– Organize the Secretary General’s official appointments;
– Ensure safety and professional management and transfer/ posting of information, including documents in routing;
– Sending and receiving correspondence;
– Provide general support to visitors to the office of Secretary General;
– Provide information by answering questions and requests;
– Handle sensitive information in a confidential manner;
– Organize travel arrangements for the Secretary General;
– Draft official letters and emails on behalf of Secretary General;
– Take accurate minutes of meetings where applicable;
– Manage staff appointments;
– Produce and submit daily situation reports, weekly flash reports, monthly statistical reports and quarterly narrative reports,
– Perform any other official duties assigned by the Supervisor.

Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

    Experience: 0

  • Advanced Diploma in Office Management

    Experience: 0

  • Bachelor’s Degree in Secretarial Studies

    Experience: 0

  • Bachelor’s Degree in Public Administration

    Experience: 0

  • Bachelor’s Degree in Administrative Sciences

    Experience: 0

  • Bachelor’s Degree in Sociology

    Experience: 0

  • Bachelor’s Degree in Management

    Experience: 0

  • Bachelor’s Degree in Office Management

    Experience: 0

  • Bachelor’s Degree in Business Administration

    Experience: 0

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Analytical skills

  • Office management skills

  • Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

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