Administrative Assistant to the Vice Principal in charge of Academics and Training at INTEGRATED POLYTECHNIC REGIONAL CENTER-IPRC EAST: (Deadline 5 September 2022)
Job description
Keep the diary of appointments of Deputy Principal in Charge of Academics and Training;
Receive and orient visitors to the Deputy Principal in Charge of Academics and Training office;
Prepare Deputy Principal’s travels, missions and meetings;
File both electronic and hard documents in the office of Deputy Principal in Charge of Academics and Training;
Orient correspondences and monitor to ensure that feedback is provided;
Receive text messages or telephone calls for Deputy Principal in Charge of Academics and Training;
Correct documents / files before they are signed.
Write texts from the Deputy Principal in Charge of Academics and Training;
Provide periodic report as required,
Perform any other task assigned his/her supervisor related to his/her responsibilities.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
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