Administrative Liaison Officer at Ngoma District: (Deadline 3 June 2024)

Administrative Liaison Officer at Ngoma District: (Deadline 3 June 2024)

Administrative Liaison Officer at Ngoma District: (Deadline 3 June 2024)

Job responsibilities

– Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries; – Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document; – Handle correspondences intended for/from the District’s Executive Secretary; – Manage the agenda of District Executive Secretary and make logistical arrangements of all meetings chaired by him/her; – Serve as minutes taker to all meetings chaired by the District Executive Secretary; – Set up, ensure proper custody and constantly update an effective filing system of correspondences of the District Executive Secretary; – Manage the Office of the Executive Secretary and handle his/her visitors; – Arrange external meetings and appointments of the Executive Secretary and organize his/her travels; – Work hand in hand with concerned staff to provide protocol to Executive Secretary’s visitors.
Qualifications
    • 1
      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 2
      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 3
      Bachelor’s Degree in Sociology

      0 Year of relevant experience

    • 4
      Bachelor’s Degree in Management

      0 Year of relevant experience

    • 5
      Bachelor’s Degree in Law

      0 Year of relevant experience

    • 6
      Bachelor’s Degree in Social work

      0 Year of relevant experience

    • 7
      Secretariat Studies

      0 Year of relevant experience

  • 8
    Office Management

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Time management skills
    • 2
      Knowledge of office management
    • 3
      Knowledge of customer care satisfaction
    • 4
      Excellent communication, organisation and interpersonal skills
    • 5
      Analytical, problem-solving and critical thinking skills
    • 6
      Computer knowledge (Ms Work, Power Point and Internet skills)
  • 7
    Fluent in Kinyarwanda, English and French

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