Administrative Officer (NE) at The International Atomic Energy Agency: (Deadline 2 May 2023)
Organization
: NE-Office of the Deputy Director General
Primary Location
: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting
: 2023-04-18, 10:17:00 AM
Closing Date
: 2023-05-16, 11:59:00 PM
Organizational Setting
The objective of the Department of Nuclear Energy is to foster the efficient and safe use of nuclear power by supporting interested Member States in improving the performance of nuclear power plants, the nuclear fuel cycle, and the management of nuclear wastes; in catalysing innovation in nuclear power and fuel cycle technologies; in developing indigenous capabilities for national energy planning; in deploying new nuclear power plants; in preserving and disseminating nuclear information and knowledge; and in advancing science and industry through improved operation of research reactors.
Main Purpose
The Administrative Officer ensures the provision of the administrative, financial and human resource (HR) support services required for implementation of the Department’s programme in an efficient and cost-effective manner through interaction with the IAEA’s management services.
Role
The Administrative Officer is: an adviser to major programme, programme and sub-programme managers on the means of implementation of programme activities; a planner, planning administrative actions within a complex framework of administrative, financial and HR policies; an analyst and facilitator, reviewing and analysing proposals for implementation of the Department’s activities, proposing to senior management solution-oriented options; an advocate, representing the views and needs of the Department to the managerial services; and an approving/certifying officer within delegated authority.
Functions / Key Results Expected
Advise and support the Deputy Director General in managing the Department’s financial and staffing resources, including the coordination of programme and budget proposals, performance reviews and assessments, implementation and resource reviews, and reporting requirements.
Manage the Department’s HR requirements. This includes: screening and/or authorizing HR actions; managing recruitment and staffing campaigns, including panel processes, to ensure sourcing, selection and placement of desired talent; and projecting staffing requirements for vacancy management and HR planning.
Support implementation of the Department’s programme activities by facilitating and monitoring the organization of scientific meetings, overseeing and controlling the invitation, travel and payment of consultants and experts, reviewing Departmental duty travel plans, advising on travel issues and approving travel claims, and providing authoritative administrative advice.
Represent the Department, and provide advice and input concerning specific requirements to interdepartmental groups and bodies on administrative issues, systems and/or processes for administrative management, and other related activities.
Participate in the continuous IAEA wide and Department specific improvement processes with a view to identifying and implementing enhancements to business practices and processes.
Authorize financial obligations as the delegated certifying officer for the Department.
Competencies and Expertise
Core Competencies
| Name | Definition |
|---|---|
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
Functional Competencies
| Name | Definition |
|---|---|
| Client orientation | Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. |
| Commitment to continuous process improvement | Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements. |
| Judgement/decision making | Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Finance | Budget and Financial Management | Thorough knowledge of financial and budgeting concepts and principles. |
| Management and Programme Analysis | Programme Management | Ability to understand and apply administrative management practices in a dynamic matrix management structure. |
| Human Resources | Recruitment | Expertise in managing recruitment and staffing campaigns. |
| Human Resources | Strategic Human Resource Management | Thorough knowledge of HR concepts and principles; expertise in managing HR requirements, anticipating HR needs and proactive management of employees. |
| Human Resources | Workforce Planning | Expertise in projecting staffing requirements for vacancy management and HR planning. |
Qualifications, Experience and Language skills
Advanced university degree (Master’s Degree or equvalent) in management, business administration, or a related field.
At least 7 years of relevant working experience in the management of human and financial resources, at least 5 years thereof at the international level, preferably in a UN agency.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $77326 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 38663*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks’ annual vacation, home leave, pension plan and health insurance
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