Administrative Specialist Contracting & Procurement at GIZ Rwanda: (Deadline 1 June 2023)

Vacancy Announcement

Administrative Specialist Contracting & Procurement for

Cluster Climate, Energy and Sustainable Urban Development

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Climate, Energy & Sustainable Urban Development and Digitalization.

GIZ Rwanda’s Cluster on Climate, Energy and Sustainable Urban Development is implementing a wide range of projects regarding access to energy / rural electrification, renewable energy project development programme, NDC-capacity development, Article 6 capacity building, waste & circular economy, sustainable urban development and forest landscape restoration among others.

The position, allocated within GIZ Rwanda’s Cluster on Climate, Energy and Sustainable Urban Development, will be providing administrative services for contracting and procurement with a focus on financing agreements for political partners, subsidy contracts for German recipients, grant agreements for international NGOs and local subsidies for local NGOs.

Location: Kigali

Fixed term: 15/07/2023 – 14/07/2024

Position: One (1).

A.   Responsibilities

The Administrative Specialist Contracting & Procurement will perform the following responsibilities:

• purchasing materials and equipment for in accordance with GIZ rules and conditions
• responsible for the financial administration of financial agreements of GIZ with Rwandan partners
• provides solicited and unsolicited advice to the Team Leader Administration & Finance of the cluster on questions relating to financial agreements
• provides solicited and unsolicited advice to projects during the preparation and implementation of financial agreements with partners
• effectively coordinates with colleagues in Rwanda and at GIZ Head Office

The Administrative Specialist Contracting & Procurement will perform the following tasks:

B.    Tasks

1.    Service delivery for projects

The Administrative Specialist Contracting & Procurement

• handles procurement requests from projects
• contributes to the effective and efficient operation and delivery of different financial agreements, in compliance with GIZ’s Processes and Rules (P+R)
• contributes to the achievement of the annual targets of the unit
• monitors closely financial administration and provides regular updates to colleagues
• handles requests for local subsidies, financing agreements & development partnerships
• coordinates the internal financial administration of financial agreements with colleagues in projects, the country office, and GIZ Head Office in Germany

2.    Controlling

The Administrative Specialist Contracting & Procurement

• checks the vouchers and receipts submitted by the projects’ partners for completeness and allocation to cost units and categories, and corrects these where necessary
• follows up pro-actively with project partners in case of incomplete documentation
• builds capacity within partner organizations for correct handling of financial agreements
• supports audits of financial agreements
• coordinates audit requests related to financing agreements

3.    Other duties/additional tasks

• The Administrative Specialist Contracting & Procurement
• reports all problems with financial administration and compliance without delay
• is responsible for filing in accordance with GIZ rules
• performs other duties and tasks at the request of management

C.   Required qualifications

Qualifications

• Bachelor’s Degree in accounting, auditing, financial law, or a similar field

Professional experience

• At least 3 years’ professional experience in a comparable position

Other knowledge, additional competences

• outstanding knowledge of auditing and financial management
• very good working knowledge of ITC technologies (related software, email, the internet) and computer applications (e.g., MS Office, SAP)
• very good knowledge of English and Kinyarwanda. French and German are considered as assets
• comfortable in following-up pro-actively with project partners and colleagues
• clear and direct communication skills
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Interested candidates should submit their application (motivation letter, updated CV, certificates and references), until 1^st June 2023, by e-mail to [email protected]. The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject.

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application.

Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ Office Rwanda reserves all rights!!