Clearing, Insurance & Spare parts Management Officer at BRALIRWA: (Deadline 9 June 2023)
INTERNAL & EXTERNAL JOB VACANCY – CLEARING, INSURANCE AND SPAREPARTS MANAGEMENT OFFICER
We are seeking to hire a qualified and dedicated Clearing, Insurance & Spareparts Management Officer at Job Grade 9 based in Kigali, reporting to the Import and Planning Manager.
PURPOSE
Assist the Import & Planning Manager in the day-to-day management of dossiers relating to the clearing, insurance, importation of our products and payment of our invoices to guarantee the availability of products on both sites and to avoid stock-outs
KEY RESPONSIBILITIES
- MANAGE FDA AND RICA IMPORT LICENSE
- Apply and follow up visa applications to FDA for incoming orders
- Ensure payments of fees to FDA are timely made.
- Apply for import license and follow up for the approval process.
- Provide the approved import license to Bollore for customs purpose.
- COORDINATE CLEARING PROCESS WITH BOLLORE AGENCY AND AGS AGENCY OR OTHER CLEARING AGENCIES
- Ensure that all air and sea /land shipments are cleared on time and according to the process.
- Provide all necessary documents to be used in clearing process for air and sea shipments.
- Check if all customs duties are calculated correctly by using the appropriated HS code.
- Assure the transport of the delivery air shipments from Kigali to Gisenyi.
- ENSURE PAYMENTS RELATED TO CUSTOMS, CLEARANCE AND INSURANCE ARE DONE CORRECTLY
- Track the payment of orders by updating the relative file
- Check all invoices from local suppliers (Bollore, DHL, Sonarwa, etc) and follow up of payment of suppliers
- Respond to suppliers’ complaints about their payment
- PROCESS THE EXPORT RELATED FILES TO OTHER OPCO’S
- Follow up of export clearing process
- Make sure that all required documents are ready (EAC COMESA certificate…)
- Contact SGS & Veritas bureau for inspection & establish request form
- MANAGE THE PRE-FINANCING GIVEN BY BRALIRWA TO BOLLORE
- Request the pre-financing from Finance department by using appropriate form/route.
- Send the cheque to Bollore, after getting it from Treasury.
- Verify if the pre-financed amount is used correctly and according to the needs.
- Check if all proof of payment sent by Bollore are related to our shipments
- MANAGE INSURANCE CLAIMS
- Collect all needed documents to be used when introducing a claim
- Introduce claim
- Follow up all claims till we get refund
- MANAGEMENT OF BOLLORE INVOICES
- Receive Bollore PFI and customs documents
- Verify the documents and create purchase request and send it to Line Manager via system.
- Once approved, purchase order is made and send to SCD for approval.
- Purchase orders number are sent to Bollore for invoicing.
- Ensure timely payment of invoices
- MANAGEMENT OF INTERCOMPANY IMPORT AND EXPORT.
- Keep ready all documents to be used in clearance purpose
- Send them to Bollore or Opco requester to proceed with clearing
- MANAGEMENT OF CUTLETS INVOICES
- Receive deliveries note from warehouses Kigali/Gisenyi.
- Prepare and invoices to KIOO
- Share weights of cutlets to KIOO and ensure payments are done timely.
QUALIFICATION, KNOWLEDGE, AND EXPERIENCE
- Bachelor’s Degree in Management or related sciences
- 1 to 3 years’ experience in Clearance, Importation and Exportation
- Proven experience in Customs procedures is desired
- English is the working language/ French and Kinyarwanda are added advantage
- Knowledge in Microsoft Word, Excel, Power point is desired
REQUIRED COMPETENCIES FOR THE ROLE
Independent, Risk taking, Oral and Written communication, Discipline, Teamwork spirit, Customer oriented and Entrepreneurship spirit
HOW TO APPLY
- Should you wish to apply for this position, please go to MyHR, Careers and follow instructions to apply.
- All applicants must apply using our online application system. CVs received via email will NOT be considered.
- The HR Business Partner Team will be available to support in the application process.
- The closing date for submission of applications is Friday June 9th, 2023.
CLICK HERE TO READ MORE AND APPLY
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