Customers Care Officer at Gasabo District (GASABO ): (Deadline 8 July 2025)

 Responsibilities of a Customer Care Officer at a Medicalized Health Center 🔹 1. Patient Reception and Guidance Welcome patients and visitors warmly and guide them through service areas (e.g., consultation rooms, laboratory, pharmacy). Provide clear instructions on where and how to access services. 🔹 2. Handling Patient Inquiries and Complaints Respond to questions or concerns raised by patients and provide accurate information about health services. Receive, document, and address complaints or refer them to the appropriate staff or manager for resolution. Maintain a patient complaints/suggestions register and ensure proper follow-up. 🔹 3. Promoting Patient Rights and Responsibilities Educate clients on their rights and responsibilities, including respect, confidentiality, and procedures for feedback. Ensure that customer service charters and health center information are visible and accessible. 🔹 4. Monitoring Client Satisfaction Conduct patient satisfaction surveys or exit interviews regularly. Analyze feedback to identify trends and report findings to health center management for service improvement. Collaborate in implementing corrective actions based on client feedback. 🔹 5. Supporting Effective Communication Act as a liaison between patients and clinical or administrative staff to ensure clear, respectful communication. Support translation and explanation of medical or administrative information when needed. Assist with public announcements, education sessions, or awareness activities in the waiting area. 🔹 6. Maintaining a Professional Environment Promote a culture of respect, privacy, and non-discrimination among staff and clients. Help ensure the waiting area is orderly, clean, and welcoming. 🔹 7. Reporting and Documentation Prepare regular reports on client feedback, complaints, compliments, and trends. Support monitoring of client flow and suggest improvements to reduce waiting time or congestion. 🔹 8. Collaboration with Health Center Staff Work closely with the health center head, nurses, data clerks, and social workers to improve patient experience. Participate in staff meetings, trainings, and planning sessions to promote quality improvement. 🔹 9. Confidentiality and Ethics Maintain strict confidentiality of patient information and personal concerns shared during interactions. Uphold ethical standards in all client relations. 🔹 10. Support to Health Promotion and Outreach Help share accurate messages about available services, prevention, and wellness. Assist with community mobilization or special campaigns (e.g., vaccination, HIV testing).