Data Collection Assistant at Pact Rwanda: (Deadline 5 July 2023)
Position Profile |
Employee Name: |
TBD |
Position Title: |
Data Collection Assistant |
Practice Area: |
Data Management |
Division: |
ITSCI Project |
Work Location: |
Kigali |
Reports to: |
Database Officer |
Position Type: |
Full-time ☒ Part-time ☐ Hours per week: 40 |
Position Category: |
Local ☒ Expat ☐ TCN ☐ Other ☐ (Please specify: ) |
Classification: Title: |
Professional: P3 Associate 3 |
Position Summary |
Under the supervision of the Database Officer, the Data Collection Assistant works closely with Rwanda Mines, Petroleum and Gaz Board (RMB) Field Officers to ensure that data collection from the ITSCI 3T mines and mineral processors/exporters level are accurate and participates in the ITSCI tags distribution. The Data Collection Assistant must ensure that coaching sessions are organized with RMB Field officers posted at mineral processors/exporters level level so that mistakes committed in data collection are minimized as much as possible. |
Essential Duties and Responsibilities |
Participate in distribution of traceability materials (tags and logbooks) and entry of distributed materials in ChainPoint. |
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Planning and organizing regular visits to mineral traders (processors and/or exporters) to check on the activities on the ground. |
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Closely work with the government agents posted at processors/exporters levels to make sure that traceability procedures are respected. |
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Closely work with the staff in charge of traceability and/or due diligence processors/exporters levels to ensure that processors/exporters comply with traceability procedures and OECD due diligence guidelines. |
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Regular follow-ups on incidents at processors/exporters levels |
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To adhere to confidentiality procedures and policies when collecting, storing, and sharing data |
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Work closely with other team members to respond to UK data team request. |
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Producing customized report. |
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Organize meetings with the staff in charge of traceability and/or due diligence at processors/exporters levels. |
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Perform any other needed duties as may be required. |
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Core Competency |
Observable Behavior that Demonstrates the Competency |
Respect |
Maintains a respectful workplace by always modeling respectful behavior and supporting coworkers’ opinions and ideas. Reports complaints of harassment, discrimination, and hostile work environment. |
Integrity |
Earns others’ trust and respect by doing the right thing and by being honest, professional, and accountable in all interactions. Upholds commitments while treating everyone appropriately. |
Inclusion |
Creates an open, cooperative, and productive environment by including diverse people and viewpoints and building interpersonal relationships. Listens actively, considers others’ concerns, and effectively adjusts own behavior as needed. Maintains productive work relationships and an equitable environment through awareness of social identities and providing a safe space for open discussion. |
Note: See a detailed list of exemplary Core Competency behaviors attached at the end of this document.
Job Competency |
Observable Behavior that Demonstrates the Competency |
Value Based: |
Upholds Pact’s values in all aspects of work. |
Strategic: |
Supports supervisor in strategic objectives. |
Decision-Making: |
Takes decisions for assigned work under close supervision. Avoids poor decisions that would have a major impact on the program. |
Technical: |
Supports day-to-day operations of a program/function. Understands and follows organization policies and procedures. Leads tasks requiring complex coordination as assigned by the supervisor. |
New Business: |
Contributes to new business development as assigned by the supervisor, primarily in areas related to specific program and/or focus area. May serve as organizational capacity writer. |
External Representation: |
May communicate with donors and other members of the NGO community under close supervision from the supervisor. Communication focuses primarily on program-specific/administrative issues. May participate in conferences/seminars. May occasionally represent the organization at meetings. |
Minimum Requirements |
Education and Experience: |
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Bachelor’s degree and 5+ years relevant experience or equivalent combination of education and experience. |
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Other local education and experience: |
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Additional Qualifications: |
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Understand and have practical knowledge of data collection and analysis |
1. |
Strong writing and oral presentation skills, including fluency in English |
2. |
a Strong interpersonal communication skill |
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Stakeholders’ engagement and workshops coordination |
Preferred Qualifications: |
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1. |
Experience with training, coaching, and mentoring. |
2. |
Experience overseeing and coordinating with field offices preferred. |
Unique/Specialized Job Requirements |
PACT HAS THE RIGHT TO MODIFY, INTERPRET OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT WILL.” THE JOB REQUIREMENTS ABOVE ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS
PACT DETAILED CORE COMPETENCY BEHAVIORS BY JOB GROUP AND LEVEL: P3
P3 |
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Respect |
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Integrity |
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Inclusion |
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Number of candidates: One (1)
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
Pact will never request any payment or fees to apply for a position.
Pact will only contact successful candidates; if you do not hear from us, please consider your application unsuccessful.
How to apply
- Interested candidates may submit a motivation letter and CV to: pactrwanda@pactworld.org no later than 5th July 2023 mentioning the position title as a subject to the e-mail.
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